Public Meeting Minutes: August 13, 2012 at 6:00 PM - 2012 Board of Education Monthly Special Meetings

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August 13, 2012 at 6:00 PM - 2012 Board of Education Monthly Special Meetings Minutes

August 13, 2012 at 6:00 PM - 2012 Board of Education Monthly Special Meetings
Call Meeting to Order/Roll Call
Agenda Item Type:  Action Item
Superintendent's Reports
Agenda Item Type:  Procedural Item
Facilities Update
Agenda Item Type:  Procedural Item
Attachments:
Comments from the Floor
Agenda Item Type:  Procedural Item
Speakers must identify themselves.
Agenda Item Type:  Procedural Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Procedural Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Procedural Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Procedural Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Procedural Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Procedural Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Procedural Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Procedural Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-S. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-S as stated Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of July 16, 2012 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Minutes of July 24, 2012 Special Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Item
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Item
Encumbrances and Change Orders - FY 2013 General Fund #1-1020; Co-Op #1-10; Building Fund #1-14; Child Nutrition #1-117; Bond 31 #1; Bond 33 #1; Bond 35 #1-2;Bond 36 #1; Bond/Lease Purchase Orders - Bond10 #052-064
Agenda Item Type:  Consent Item
Nabholz Construction Services Statement of Contingency Status
Agenda Item Type:  Consent Item
Bixby Cheer/Dance Booster Club Concession Contract for the 2012-2013 fiscal year.
Agenda Item Type:  Consent Item
Bixby Band Booster Club Concession Contract for the 2012-2013 fiscal year
Agenda Item Type:  Consent Item
Bixby Youth Football Association Concession Contract for the 2012-2013 fiscal year
Agenda Item Type:  Consent Item
Bixby MCJROTC Booster Club Concession Contract for the 2012-2013 fiscal year
Agenda Item Type:  Consent Item
Bixby Soccer Booster Club Concession Contract for the 2012-2013 fiscal year
Agenda Item Type:  Consent Item
Bixby Tennis Booster Club Concession Contract for the 2012-2013 fiscal year
Agenda Item Type:  Consent Item
Bixby Volleyball Booster Club Concession Contract for the 2012-2013 fiscal year
Agenda Item Type:  Consent Item
Medical Leave - Middle School Teacher - 10/8/12 to 11/25/12
Agenda Item Type:  Consent Item
Medical Leave - Athletic Director - 8/2/2012 to 9/13/12
Agenda Item Type:  Consent Item
Medical Leave - North Elem Teacher - 11/12/12 to 1/28/13
Agenda Item Type:  Consent Item
Medical Leave - District Aide - 7/23/12 to 10/12/12
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - Per attached
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Support Personnel - Per attached
Agenda Item Type:  Consent Item
Superintendent's Services
Agenda Item Type:  Procedural Item
Discussion, consideration and vote to approve or not to approve the Estimate of Needs for the 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the 2012-2013 Estimate of Needs Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Request for Approval of State Aid and/or Federal Funds for Schools Form #307.
Agenda Item Type:  Action Item
Action(s):
Approval of Form #307, Request for Approval of State Aid and/or Federal Funds for Schools, Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder(s) for the 9th Grade Center Project.
Agenda Item Type:  Action Item
Action(s):
Approval of Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Rick Scott Construction Change Order to add Sidewalks at the Bixby Administration Facade at a cost of $10,305.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a change order for Rick Scott Construction to add Sidewalks at the Bixby Administration Facade at a cost of $10,305.00 Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Nabholz Construction Services Change Order #027 in the amount of $7,643.61.
Agenda Item Type:  Action Item
Action(s):
Approval of change order #027 for Nabholz Construction in the amount of $7,643.61 Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Nabholz Construction Services Change Order #029 in the amount of $8,129.42.
Agenda Item Type:  Action Item
Action(s):
Approval of change order #029 for Nabholz Construction in the amount of $8,129.42 Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Review of AP Scores. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corp. as financial consultants to the Bixby School District for the 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Stephen L. Smith Corp. as financial consultants for the 2012-2013 fiscal year Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Dr. Kyle Wood as the authorized representative of Bixby Schools and as such empowered to execute agreements on behalf of District with SDE, the US Department of Ed and other agencies which may be prerequisite to operation of State and
Agenda Item Type:  Action Item
Action(s):
Approval of authorizing Dr. Kyle Wood as the representative of Bixby Schools and as such empowered to execute agreements on behalf of the District Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the purchase of two Blue Bird route buses from Ross Transportation.
Agenda Item Type:  Action Item
Action(s):
approval of the purchase of two Blue Bird route buses from Ross Transportation at a cost of $94,054.00 Passed with a motion by Helen Bolton and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the purchase of a Blue Bird special needs bus from American Bus Sales.
Agenda Item Type:  Action Item
Action(s):
Approval of the purchase of a Blue Bird special needs bus from American Bus Sales at a cost of $61,100.00 Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Adams Security for security services for the 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract between Bixby Public School and Adams Security for security services for the 2012-2013 fiscal year Passed with a motion by Wendell Nolan and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with CPI Qualified Plan Consultants, Inc. to serve as Bixby Public Schools 3rd party Administrator of 403(b) Plans.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with CPI Qualified Plan Consultants, Inc. to serve Bixby Public Schools as the 3rd party Administrator of 403(b) plans Passed with a motion by Mike Anthony and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an agreement with The Arts and Humanities Council of Tulsa, Inc. for the 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of an agreement with The Arts and Humanities Council of Tulsa, Inc. for the 2012-2013 fiscal year Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma Passed with a motion by Bryan Wiesman and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Operation Aware for the 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract between Bixby Public Schools and Operation Aware for the 2012-2013 fiscal year Passed with a motion by Lisa Kramer and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and K9 Detection Services for the 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract between Bixby Public Schools and K9 Detection Services for the 2012-2013 fiscal year Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Activity Account for the Bixby Dance Team.
Agenda Item Type:  Action Item
Action(s):
Approval of an Activity Account for the Bixby Dance Team Passed with a motion by Wendell Nolan and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the out of state trip request for the Bixby Football Team to Garden City, Kansas on August 30, 2012 to September 1, 2012.
Agenda Item Type:  Action Item
Action(s):
Approval of the out of state trip request for the Bixby Football Team to Garden City, Kansas on August 30, 2012 to September 1, 2012 Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an out of state trip for the Athletic Trainers to Garden City, Kansas on August 30, 2012 to September 1, 2012.
Agenda Item Type:  Action Item
Action(s):
Approval of the out of state trip for the Athletic Trainers to Garden City, Kansas on August 31, 2012 to September 1, 2012 Passed with a motion by Lisa Kramer and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the out of state trip request for the Cheerleaders to the NCA Nationals in Dallas, Texas on January 12-13, 2013.
Agenda Item Type:  Action Item
Action(s):
Approval of the out of state trip request for the Cheerleaders to the NCA Nationals in Dallas, Texas on January 12-13, 2013 Passed with a motion by Lisa Kramer and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an out of state trip for the Fast Pitch Softball Team to Springfield, Missouri on September 20-22, 2012.
Agenda Item Type:  Action Item
Action(s):
Approval of the out of state trip for the Fast Pitch Softball Team to Springfield, Missouri on September 20-22, 2012 Passed with a motion by Bryan Wiesman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not approve Board of Education Policy F. 44, F. 44a, and F. 44b.
Agenda Item Type:  Action Item
Action(s):
version 2 Passed with a motion by Mike Anthony and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Resolution Concerning High Stakes, Standardized Testing of Oklahoma Public School Students.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution Concerning High Stakes, Standardized Testing of Oklahoma Public School Students Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Procedural Item
Discussion, consideration and vote to go or not to go into executive session to discuss the 2012-2013 negotiations with the BEA (25 O.S. Sec. 307 (B)(2))and the purchase or appraisal of certain real property (25 O.S. Sec. 307 (B)(3)).
Agenda Item Type:  Action Item
Action(s):
At 8:32 p.m. approval of a motion to go into executive session Passed with a motion by Bryan Wiesman and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At p.m. approval of a motion to return to open session Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board President of executive session minutes.
Agenda Item Type:  Procedural Item
Superintendent's Services (Part 2)
Agenda Item Type:  Procedural Item
Discussion, consideration and vote to approve or not to approve the adoption of the contract agreement between Bixby Public Schools and the Bixby Education Association for the 2012-2013 fiscal year, including step salary increases at an approximate cost of $191,299.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the adoption of the contract agreement between Bixby Public Schools and the Bixby Education Association for the 2012-2013 fiscal year, including step salary increase at an approximate cost of $191,299.00 Passed with a motion by Lisa Kramer and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a step raise for Support Staff for the 2012-2013 fiscal year at a cost of approximately $80,250.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a step raise for Support Staff for the 2012-2013 fiscal year at a cost of approximately $80,250.00 Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a step raise for Administrative Staff for the 2012-2013 fiscal year at a cost of approximately $48,862.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a step raise for Administrative Staff for the 2012-2013 fiscal year at a cost of approximately $48,862.00 Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the purchase of certain real property.
Agenda Item Type:  Action Item
Action(s):
Approval of the purchase of 4.72 acres property from the Mthodist Church at a cost of $250,000.00 Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:42 p.m. approval to adjourn Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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