Public Meeting Minutes: March 12, 2012 at 6:00 PM - 2012 Board of Education Monthly Special Meetings

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March 12, 2012 at 6:00 PM - 2012 Board of Education Monthly Special Meetings Minutes

March 12, 2012 at 6:00 PM - 2012 Board of Education Monthly Special Meetings
Call Meeting to Order/Roll Call
Agenda Item Type:  Action Item
Superintendent's Reports
Agenda Item Type:  Procedural Item
Special Recognition - BPS Academic All State Recipient and State Competition participants from Swimming and Wrestling
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Procedural Item
Attachments:
Review of CLEP and "Around Campus"
Agenda Item Type:  Procedural Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Procedural Item
Child Nutrition Report
Agenda Item Type:  Procedural Item
Comments from the Floor
Agenda Item Type:  Procedural Item
Speakers must identify themselves.
Agenda Item Type:  Procedural Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Procedural Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Procedural Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Procedural Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Procedural Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Procedural Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Procedural Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Procedural Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-L. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-L as stated Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of February 13, 2012 Regularly Scheduled Special Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Minutes of March 9, 2012 Special Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Item
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Item
Encumbrances and Change Orders - FY 2012 General Fund #1-1510; Co-Op #1-30; Building Fund #1-54; Child Nutrition #1-171; Bond 32 #1; Bond 33 #1; Bond 34 #1-3; Bond/Lease #2012-Maintenance-047 thru 051,
Agenda Item Type:  Consent Item
Employment of the following Directors and Coordinators for the 2012-2013 fiscal year subject to job assignment by the Superintendent:
Agenda Item Type:  Consent Item
Medical Leave - Central Para - 4-2-12 to 8-1-12
Agenda Item Type:  Consent Item
Family Leave - Learning Center Teacher - 2-20-12 to 3-9-12
Agenda Item Type:  Consent Item
Family Leave - North Elementary Cook - 2-27-12 to 3-26-12
Agenda Item Type:  Consent Item
Family Leave - Brassfield Teacher - 2-22-12 to 3-9-12
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - Per attached
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Support Personnel - Per attached
Agenda Item Type:  Consent Item
Attachments:
Superintendent's Services
Agenda Item Type:  Procedural Item
Presentation of the 2010-2011 Audit by Sanders, Bledsoe and Hewitt. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Attachments:
Discussion, consideration and vote to approve or not to approve a contract with Sanders, Bledsoe & Hewett CPA, P.C. as the auditors for Bixby Public Schools for the 2011-2012 audit and 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Sanders, Bledsoe & Hewett CPA, P.C. as the auditors for the 2011-2012 audit and 2012-2013 fiscal year Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Change Order Number 2 with Rick Scott Construction, Inc., resulting in no increase or decrease in the total amount of the contract with Rick Scott Construction, Inc.
Agenda Item Type:  Action Item
Action(s):
Approval of a Rick Scott Construction, Inc. Change Order Number 2 resulting in no increase in the contract Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Change Order Number 3 with Rick Scott Construction, Inc., resulting in no increase or decrease in the total amount of the contract with Rick Scott Construction, Inc.
Agenda Item Type:  Action Item
Action(s):
Approval of Rick Scott Construction Inc. Change Order Number 3 resulting in no increase in the contract Passed with a motion by Wendell Nolan and a second by Bryan Wiesman.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Review of the 9th Grade Center Design. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Review of the CLEP (Comprehensive Local Education Plan) progress by the Athletic Director; Secondary Curriculum, Elementary Curriculum and Special Education Compliance Coordinators.
Agenda Item Type:  Information Item
Attachments:
Discussion, consideration and vote to approve or not to approve a contract with Identity Management for construction of marquees at the district schools.
Agenda Item Type:  Action Item
Action(s):
approval of contract at a cost of $414,228l.40 Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Sarah Holland for ECCO Services.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve setting a Special Meeting on April 20, 2012 at 9:00 a.m. at the Bixby Administrative Center for District Planning.
Agenda Item Type:  Action Item
Action(s):
Approval of setting a Special Meeting on April 20, 2012 at 9:00 a.m. at the Bixby Administrative Center for District Planning Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve OPSUCA as the Oklahoma Unemployment Representative for Bixby Public Schools for the 2012-2013 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of OPSUCA as the Oklahoma Unemployment Representative for Bixby Public Schools for the 2012-2013 fiscal year Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Form 307, Request for Approval of State and/or Federal Funds for the Cooperative Fund, Title III, Part A Limited English.
Agenda Item Type:  Action Item
Action(s):
Approval of Form 307, Request for Approval of State and/or Federal Funds for the Cooperative Fund, Title III, Part A Limited English Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve declaring school property as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring school property as surplus to be disposed o fin accordance with the State Laws of Oklahoma Passed with a motion by Lisa Kramer and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Bixby High School DECA request to attend the National Conference/Competition in Salt Lake City, Utah on April 27, 2012 to May 2, 2012.
Agenda Item Type:  Action Item
Action(s):
Approval of the BHS DECA request to attend the National Conference/Competition in Salt Lake City, Utah on April 27 to May 2, 2012 Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the request by the BHS Swim Team for an additional fundraiser.
Agenda Item Type:  Action Item
Action(s):
Approval of the request by the BHS Swim Team for additional Fundraisers Passed with a motion by Bryan Wiesman and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Procedural Item
Discussion, consideration and vote to go or not to go into executive session to discuss the purchase or appraisal of certain real property (25 O.S. Sec. 307 (B)(3)).
Agenda Item Type:  Action Item
Action(s):
At 7:58 p.m. approval of a motion to go into executive session to discuss the purchase or appraisal of certain real property per Oklahoma Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 8:45 p.m. Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board President of executive session minutes.
Agenda Item Type:  Procedural Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 8:46 p.m. approval of a motion to adjourn Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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