Public Meeting Minutes: September 12, 2011 at 6:00 PM - Bixby Board of Education Regular Meeting

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September 12, 2011 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

September 12, 2011 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Public Hearing on 2011-2012 Appropriated Funds Budgets as required by SB 1084.
Agenda Item Type:  Procedural Item
Attachments:
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
  • 9/12/2011 at 9:21 AM
Review of Bixby Public Schools CLEP
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Attachments:
Child Nutrition Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless that proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-Y. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items A-Y as stated Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of August 8, 2011 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2012 General Fund #1-1128; Co-Op #1-8; Building Fund #1-55; Child Nutrition #1-120; Bond 32 #1; Bond 33 #1; and Bond/Lease #2012-Activities-003; #2012-Maintenance-023 thru 035; #2012-Projects-001; and #2012-Technology-020, 021 and 022.
Agenda Item Type:  Consent Agenda
Appointment of Maricela Hanseth as Deputy Encumbrance Clerk for the 2011-2012 fiscal year
Agenda Item Type:  Consent Item
Bixby High School Softball team to attend the Springfield Invitational Tournament in Springfield, Missouri on September 23-24, 2011
Agenda Item Type:  Consent Item
Bixby High School FCCLA to attend the National Cluster Meeting in Atlanta, Georgia on November 17-20, 2011
Agenda Item Type:  Consent Item
Bixby High School Cheerleaders to attend NCA National Competition in Dallas, Texas on January 6-8, 2012
Agenda Item Type:  Consent Item
FFA trip to attend the National FFA Convention in Indianapolis, Indiana on 10/18/11 to 10/22/11
Agenda Item Type:  Consent Item
Facilities Use and License Agreement with Bixby Wrestling Club for the 2011-2012 fiscal year
Agenda Item Type:  Consent Item
Facilities Use and License Agreement with Whitey Ford Basketball for the 2011-2012 fiscal year
Agenda Item Type:  Consent Item
Activity Fund account for the Bixby High School Parent Teacher Organization
Agenda Item Type:  Consent Item
Bixby Softball Booster Club contract to operate the concession stand for the 2011-2012 fiscal year
Agenda Item Type:  Consent Item
Bixby Volleyball Booster Club contract to operate the concession stand for the 2011-2012 fiscal year
Agenda Item Type:  Consent Item
Activity Fund account for the Bixby High School Slow Pitch Softball
Agenda Item Type:  Consent Item
Additional fundraiser for the Baseball Booster Club
Agenda Item Type:  Consent Item
Junior Achievement of Oklahoma, Inc. Contract for the JA BizTown Program
Agenda Item Type:  Consent Item
Lease agreement between Jack and Kim Lowery and Bixby Public Schools from September 1, 2011 to September 1, 2012
Agenda Item Type:  Consent Item
Family Leave - Support - Middle School 10-13-11 to 1-4-12
Agenda Item Type:  Consent Item
Family Leave - Certified - Central - 9-6-11 to 12-6-11
Agenda Item Type:  Consent Item
Medical Leave - High School - Food Service - 8-11-11 to 9-8-11
Agenda Item Type:  Consent Item
Family Leave - Administration - Support - 9-6-11 to 11-22-11
Agenda Item Type:  Consent Item
Family Leave - North Intermediate - Certified - 11-21-11 to 3-1-12
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Appropriated Funds Budgets for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Appropriated Fund Budgets for the 2011-2012 fiscal year prepared by Jay Jenkins, CFO Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve option 1a and 1ab or 2a and 2ab for the "B" design on the berm at the main parking lot entrance at Bixby High School.
Agenda Item Type:  Action Item
Action(s):
Approval of option for the berm at the main Bixby High School parking lot entrance Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Tri-Star Construction, LLC change order in the amount of $12,500.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the Tri-Star Construction change order in the amount of $12,500.00 Passed with a motion by Lisa Kramer and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Tri-Star Construction, LLC change order in the amount of $5,700.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the Tri-Star Construction, LLC change order in the amount of $5,700.00 Passed with a motion by Mike Anthony and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a W.L. McNatt & Company change order in the amount of $139,908.00.
Agenda Item Type:  Action Item
Action(s):
Approval of the W.L. McNatt & company change order in the amount of $139,908.00 Passed with a motion by Helen Bolton and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration, and vote to approve or not to approve a contract with Atlas General Contractors for Construction Management Services for the Bixby 9th Grade Center.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Atlas General Contractors for Construction Management Services for the Bixby 9th Grade Center Passed with a motion by Bryan Wiesman and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Rick Scott Construction for Construction Management Services for the construction of a kitchen and entry/office/media center addition to the current Middle School.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Rick Scott Construction for Construction Management Services for the renovation of the current Middle School Passed with a motion by Lisa Kramer and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Alternative Education Plan for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Alternative Education Plan and Budget for the 2011-2012 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Review and discuss the Board of Education Goals for the Superintendent and BPS Administrative Staff.
Agenda Item Type:  Information Item
Attachments:
Report on the 2011-2012 District Accreditation Status. Information only. No action required by the Board of Education.
Agenda Item Type:  Action Item
Attachments:
Review of student enrollment. Discussion item only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2011-2012 fiscal year Passed with a motion by Mike Anthony and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a sponsorship agreement between GlobalHealth and Bixby Public Schools.
Agenda Item Type:  Action Item
Action(s):
Approval of a sponsorship agreement between GlobalHealth and Bixby Public Schools Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Review of the Tulsa County Assessor's Visual Inspection charges. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Update and review of implementation of Accelerated Math Program at Brassfield and North Intermediate and 7th Grade Algebra I at Bixby Middle School. Discussion item only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Update and review of implementation of staff website standards and regulations. Discussion item only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Report on Open House at all schools. Discussion item only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Review potential FBA lawsuit with the State of Oklahoma and the State Department of Education. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the purchase or appraisal of certain real property (25 O.S. Sec. 307 (B)(3)).
Agenda Item Type:  Action Item
Action(s):
9:14 p.m. Passed with a motion by Helen Bolton and a second by Bryan Wiesman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
10:11 p.m. Passed with a motion by Bryan Wiesman and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
10:13 p.m. Passed with a motion by Helen Bolton and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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