Public Meeting Minutes: July 18, 2011 at 6:00 PM - Bixby Board of Education Regular Meeting

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July 18, 2011 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

July 18, 2011 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Reports
Agenda Item Type:  Information Item
Child Nutrition Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-FF. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda items A-FF Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of June 13, 2011 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of June 28, 2011 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2012 General Fund #1-1008; Co-Op #1-7; Building Fund #1-37; CN #1-108; FY 2011 General Fund #1-1602; Co-Op #1-36; Building Fund #1-77; Child Nutrition #1-167; Bond 35 #1; 06 Bond/Lease 2011-Athletics-008; 2011-Maintenance-014, 019, and 020; 2011-Technology-017.
Agenda Item Type:  Consent Agenda
Bixby High School Faculty Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Middle School Faculty Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Learning Center Faculty Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Brassfield Faculty Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Intermediate Faculty Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Central Elementary Faculty Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Elementary Faculty Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby High School Student Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Middle School Student Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Learning Center Student Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Brassfield Student Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Intermediate Student Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Central Elementary Student Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Elementary Student Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Activity Fund Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Coaches Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Child Nutrition Staff Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Support Personnel Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Transportation Department Bus Drivers Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Transportation Department Bus Riders Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Fine Arts Directors Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Vocal Music Department Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BMS Vocal Music Department Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BHS Band Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BMS Band Handbook for the 2011-2012 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Certified Personnel
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to take action or not to take action on a motion to approve the renewal of the Lease/Purchase Agreement for the fiscal year ending June 30, 2012, as required under the provisions of the Lease Purchase Agreement dated January 1, 2010, between the District and
Agenda Item Type:  Action Item
Action(s):
Approval of this action on a moton to approve the renewal o the Lease/Purchase Agreement Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to take action or not to take action on a motion to approve the renewal of the Lease/Purchase Agreement for the fiscal year ending June 30, 2012, as required under the provisions of the Lease Purchase Agreement dated January 14, 2011, between the District and
Agenda Item Type:  Action Item
Action(s):
Approval of taking action on amotion o approe the renewal of the Lease/Purchase Agreement Passed with a motion by Lisa Kramer and a second by Bryan Wiesman.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a change order for the Brassfield Gym Renovation for the Sidewalks/Planter Areas at a cost of $4,368.00 and the Guaranteed Maximum Price Amendment to the contract for the BF and CE project with Atlas Construction.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a change order for the Brassfield Gym Renovation for the Service Road Areas at Brassfield at a cost of $123,852.00 and the Guaranteed Maximum Price Amendment to the contract for the BF and CE project with Atlas Construction.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the structural steel on the Middle School Project and the Guaranteed Maximum Price Amendment to the Contract for the new Middle School Project with Nabholz Construction.
Agenda Item Type:  Action Item
Action(s):
Builders Steel- Structural Steel at a cost of $1,608,687.00 Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Tri-Star Construction, LLC change order for the Bixby Paving Projects in the amount of $21,000.00.
Agenda Item Type:  Action Item
Discussion, consideration, and vote to approve or not to approve a change order with McNatt Construction for the Northeast Elementary School Project for the correction and replacement of the pad site.
Agenda Item Type:  Action Item
Review of the Oklahoma Department of Labor Inspection for Asbestos compliance. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, review, consideration and vote to approve or not to approve the Comprehensive Local Education Plan (CLEP) and Assurance Statement.
Agenda Item Type:  Action Item
Attachments:
Review of Spartan Football Quarterback Club financial status. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Action(s):
to table Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Student Transportation Contract between Bixby Public Schools and Tulsa Technology Center for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Kelly Services for substitute teachers for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve fundraising projects for the student activity groups for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the addition of a Slow Pitch Softball Athletic Program.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve declaring outdated Bixby Public School band uniforms as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Spirit Card Agreement between Bixby Public Schools and Citizens Security Bank for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Spirit Card Agreement between Bixby Public Schools and Tulsa Teacher's Credit Union for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Lois Hood as the Child Nutrition Authorized Representative for Bixby Public Schools for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Child Nutrition Loan Agreement for Food Service deficits of up to $600,000 out of the General Fund for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the recommendation to increase staff by 3.0 FTE's in Child Nutrition for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the recommendation for a new Deputy Encumbrance Clerk position for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Review of Board of Education Goal construction and areas for the BPS Superintendent and Administrative Staff for the 2011-12 School Year. Discussion Item Only.
Agenda Item Type:  Information Item
Action(s):
Tasble Passed with a motion by Wendell Nolan and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve an Independent Contractor Services contract between Bixby Public Schools and Dr. Greg McCarty for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an Independent Contractor Services contract between Bixby Public Schools and Theresa Long for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve an Independent Contractor Services contract between Bixby Public Schools and Mobilized Vision, LLC for the 2011-2012 fiscal year.
Agenda Item Type:  Action Item
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the 2011-2012 negotiations with the BEA (25 O.S. Sec. 307 (B)(1).
Agenda Item Type:  Action Item
Action(s):
7:59 a.m. Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
9:31 p.m. Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
9:32 Passed with a motion by Helen Bolton and a second by Lisa Kramer.
  • Mike Anthony: Absent
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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