July 18, 2011 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Superintendent's Reports

Facilities Update

Monthly Budget Reports

Child Nutrition Report

Comments from the Floor

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes.

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and

General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-FF. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of June 13, 2011 Regularly Scheduled Board Meeting

Minutes of June 28, 2011 Special Board Meeting

Treasurer's Report on Investments of Funds

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders - FY 2012 General Fund #1-1008; Co-Op #1-7; Building Fund #1-37; CN #1-108; FY 2011 General Fund #1-1602; Co-Op #1-36; Building Fund #1-77; Child Nutrition #1-167; Bond 35 #1; 06 Bond/Lease 2011-Athletics-008; 2011-Maintenance-014, 019, and 020; 2011-Technology-017.

Bixby High School Faculty Handbook for the 2011-2012 fiscal year.

Bixby Middle School Faculty Handbook for the 2011-2012 fiscal year.

Bixby Learning Center Faculty Handbook for the 2011-2012 fiscal year.

Brassfield Faculty Handbook for the 2011-2012 fiscal year.

North Intermediate Faculty Handbook for the 2011-2012 fiscal year.

Central Elementary Faculty Handbook for the 2011-2012 fiscal year.

North Elementary Faculty Handbook for the 2011-2012 fiscal year.

Bixby High School Student Handbook for the 2011-2012 fiscal year.

Bixby Middle School Student Handbook for the 2011-2012 fiscal year.

Bixby Learning Center Student Handbook for the 2011-2012 fiscal year.

Brassfield Student Handbook for the 2011-2012 fiscal year.

North Intermediate Student Handbook for the 2011-2012 fiscal year.

Central Elementary Student Handbook for the 2011-2012 fiscal year.

North Elementary Student Handbook for the 2011-2012 fiscal year.

BPS Activity Fund Handbook for the 2011-2012 fiscal year.

BPS Coaches Handbook for the 2011-2012 fiscal year.

Child Nutrition Staff Handbook for the 2011-2012 fiscal year.

BPS Support Personnel Handbook for the 2011-2012 fiscal year.

BPS Transportation Department Bus Drivers Handbook for the 2011-2012 fiscal year.

BPS Transportation Department Bus Riders Handbook for the 2011-2012 fiscal year.

BPS Fine Arts Directors Handbook for the 2011-2012 fiscal year.

BPS Vocal Music Department Handbook for the 2011-2012 fiscal year.

BMS Vocal Music Department Handbook for the 2011-2012 fiscal year.

BHS Band Handbook for the 2011-2012 fiscal year.

BMS Band Handbook for the 2011-2012 fiscal year.

Employment, Resignation, Retirement - Certified Personnel

Employment, Resignation, Retirement - Support Personnel

Superintendent's Services

Discussion, consideration and vote to take action or not to take action on a motion to approve the renewal of the Lease/Purchase Agreement for the fiscal year ending June 30, 2012, as required under the provisions of the Lease Purchase Agreement dated January 1, 2010, between the District and

Discussion, consideration and vote to take action or not to take action on a motion to approve the renewal of the Lease/Purchase Agreement for the fiscal year ending June 30, 2012, as required under the provisions of the Lease Purchase Agreement dated January 14, 2011, between the District and

Discussion, consideration and vote to approve or not to approve a change order for the Brassfield Gym Renovation for the Sidewalks/Planter Areas at a cost of $4,368.00 and the Guaranteed Maximum Price Amendment to the contract for the BF and CE project with Atlas Construction.

Discussion, consideration and vote to approve or not to approve a change order for the Brassfield Gym Renovation for the Service Road Areas at Brassfield at a cost of $123,852.00 and the Guaranteed Maximum Price Amendment to the contract for the BF and CE project with Atlas Construction.

Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the structural steel on the Middle School Project and the Guaranteed Maximum Price Amendment to the Contract for the new Middle School Project with Nabholz Construction.

Discussion, consideration and vote to approve or not to approve a Tri-Star Construction, LLC change order for the Bixby Paving Projects in the amount of $21,000.00.

Discussion, consideration, and vote to approve or not to approve a change order with McNatt Construction for the Northeast Elementary School Project for the correction and replacement of the pad site.

Review of the Oklahoma Department of Labor Inspection for Asbestos compliance. Discussion only. No action required by the Board of Education.

Discussion, review, consideration and vote to approve or not to approve the Comprehensive Local Education Plan (CLEP) and Assurance Statement.

Review of Spartan Football Quarterback Club financial status. Information only. No action required by the Board of Education.

Discussion, consideration and vote to approve or not to approve the Student Transportation Contract between Bixby Public Schools and Tulsa Technology Center for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Kelly Services for substitute teachers for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve fundraising projects for the student activity groups for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve the addition of a Slow Pitch Softball Athletic Program.

Discussion, consideration and vote to approve or not to approve declaring outdated Bixby Public School band uniforms as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Discussion, consideration and vote to approve or not to approve a Spirit Card Agreement between Bixby Public Schools and Citizens Security Bank for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve a Spirit Card Agreement between Bixby Public Schools and Tulsa Teacher's Credit Union for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve Lois Hood as the Child Nutrition Authorized Representative for Bixby Public Schools for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve a Child Nutrition Loan Agreement for Food Service deficits of up to $600,000 out of the General Fund for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve the recommendation to increase staff by 3.0 FTE's in Child Nutrition for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve the recommendation for a new Deputy Encumbrance Clerk position for the 2011-2012 fiscal year.

Review of Board of Education Goal construction and areas for the BPS Superintendent and Administrative Staff for the 2011-12 School Year. Discussion Item Only.

Discussion, consideration and vote to approve or not to approve an Independent Contractor Services contract between Bixby Public Schools and Dr. Greg McCarty for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve an Independent Contractor Services contract between Bixby Public Schools and Theresa Long for the 2011-2012 fiscal year.

Discussion, consideration and vote to approve or not to approve an Independent Contractor Services contract between Bixby Public Schools and Mobilized Vision, LLC for the 2011-2012 fiscal year.

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the 2011-2012 negotiations with the BEA (25 O.S. Sec. 307 (B)(1).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn