Public Meeting Minutes: July 19, 2010 at 6:00 PM - Bixby Board of Education Regular Meeting

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July 19, 2010 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

July 19, 2010 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report - Construction Update
Agenda Item Type:  Information Item
Child Nutrition Report
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless that proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-EE. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of Consent Agenda Items #A-EE Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of June 14, 2010 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of June 28, 2010 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of July 1, 2010 Special Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2010 General Fund #1-1648; Co-Op #1-22; Building Fund #1-55; Child Nutrition #1-179; Bond 32 #1-2; Bond 37 #1; Bond 39 #1-2; FY 2011 General Fund #1-963; Co-Op #1-6; Building Fund and CN #1-99;
Agenda Item Type:  Consent Agenda
Bixby High School Faculty Handbooks for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Middle School Faculty Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Learning Center Faculty Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Brassfield 5th & 6th Grade Faculty handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North 4, 5 & 6th Grade Center Faculty Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Central Elementary Faculty Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Elementary Faculty Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby High School Student Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Middle School Student Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Learning Center Student Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Brassfield 5th & 6th Grade Student Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North 4, 5, & 6th Grade Center Student Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Central Elementary Student Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Elementary Student Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Activity Fund Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Coaches Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Child Nutrition Staff Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Support Personnel Handbook for the 2010-2011 fiscal year
Agenda Item Type:  Consent Item
Attachments:
Bixby Transportation Department Bus Drivers Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Transportation Department Bus Riders Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Fine Arts Directors Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BHS Vocal Music Department Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BMS Vocal Music Department Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BMS Band Handbook for the 2010-2011 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Employment, Resignation, Retirement - Certified Personnel
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Coca Cola Beverage Company for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract between Bixby Public Schools and Coca Cola Beverage Company Passed with a motion by Helen Bolton and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the Wrestling Room Expansion Project.
Agenda Item Type:  Action Item
Action(s):
Approval of Canyon Ranch Construction as the lowest responsible bidder for the Wrestling Room Expansion project at a cost of $426,400.00 Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a change order for the Multi Purpose Building sewer pipes for Wagnon Construction in the amount of $4,000.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a Wagnon Construction change order for the Multi Purpose Building sewer pipes in the amount of $4,000.00 Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a change order on the Multi Purpose Building for carpet installation for Wagnon Construction in the amount of $4,000.00.
Agenda Item Type:  Action Item
Action(s):
Approval of a change order for Wagnon Construction to install carpet in the multi purpose building Passed with a motion by Wendell Nolan and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Review of Spartan Football Quarterback Club financial status. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve the Comprehensive Local Education Plan (CLEP) and Assurance Statement.
Agenda Item Type:  Action Item
Action(s):
Approval of the Comprehensive Local Education Plan (CLEP) and Assurance Statement Passed with a motion by Helen Bolton and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Kelly Services for substitute teachers for the 2010-2011 fiscal year.
Agenda Item Type:  Information Item
Action(s):
Approval of a contract with Kelly Services for substitute teachers Passed with a motion by Wendell Nolan and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a Clinical Rotation Agreement between Bixby Public Schools and The University of Tulsa for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Clinical Rotation Agreement with The University of Tulsa for the 2010-2011 fiscal year Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a Spirit Card Agreement between Bixby Public Schools and Citizens Security Bank for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Spirit Card Agreement with Citizens Security Bank for the 2010-2011 fiscal year Passed with a motion by Helen Bolton and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a custodial services contract for the 2010-2011 fiscal year.
Agenda Item Type:  Information Item
Action(s):
Approval of a custodial contract with Alpine Cleaning for night cleaning services from August 9, 2010 to September 20, 2010 at a cost of $20,000.00 Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a custodial services contract for the 2010-2011 fiscal year.
Agenda Item Type:  Information Item
Action(s):
Approval of a contract for custodial day porters with Service King, LLC for the 2010-2011 fiscal year at a cost of $139,392.00 Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a mowing contract for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a mowing services contract with Clean Cut Lawns for the 2010-2011 fiscal year in the amount of $52,000.00 Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve fundraising projects for the student activity groups for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the fundraising projects for the student activity groups for the 2010-2011 fiscal year Passed with a motion by Lisa Kramer and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a service agreement between Bixby Public Schools and Computer Automation Systems, Inc. for the School Medicaid Direct Service Program for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a service agreement with Computer Automation systems, Inc. for the School Medicaid Direct Service Program for the 2010-2011 fiscal year Passed with a motion by Helen Bolton and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve Lois Hood as the Child Nutrition Authorized Representative for Bixby Public Schools for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Lois Hood as the Child Nutrition Authorized Representative for Bixby Public Schools for the 2010-2011 fiscal year Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a Child Nutrition Loan Agreement for Food Service deficits of up to $500,000 out of the General Fund for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Child Nutrition Loan Agreement for Food Services deficits of up to $500,000 out of the General Fund for the 2010-2011 fiscal year Passed with a motion by Wendell Nolan and a second by Lisa Kramer.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a contract to the lowest responsible bidder for Prime Vendor for the school cafeterias for the 2010-2011 fiscal year. Item was tabled at the June 14, 2010 meeting.
Agenda Item Type:  Action Item
Action(s):
Approval of Ben E Keith as the Prime Vendor for the school cafeterias for the 2010-2011 fiscal year Passed with a motion by Wendell Nolan and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the employment of Kelly Taliaferro as Energy Manager for the 2010-2011 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Kelly Taliaferro as Energy Manager for the 2010-2011 fiscal year Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Bixby High School Band Boosters request to operate the concession stand during the 2010-2011 football season.
Agenda Item Type:  Action Item
Action(s):
Approval of the BHS Band Boosters request to operate the concession stand during the 2010-2011 football season Passed with a motion by Bryan Wiesman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the 2010-2010 negotiations with the BEA (25 O.S. Sec. 307 (B)(1).
Agenda Item Type:  Action Item
Action(s):
approval of not going into Passed with a motion by Bryan Wiesman and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Statement by Board President of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 8:00 p.m. Passed with a motion by Helen Bolton and a second by Wendell Nolan.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Lisa Kramer: Yea
  • Wendell Nolan: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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