Public Meeting Minutes: July 20, 2009 at 6:00 PM - Bixby Board of Education Regular Meeting

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July 20, 2009 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

July 20, 2009 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report - Construction Update
Agenda Item Type:  Information Item
Attachments:
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless that proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-FF. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of Consent Agenda Items A-FF Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of June 8, 2009 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Minutes of June 25, 2009 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2010 General Fund #1-950; FY 2010 Building Fund #1-25; FY 2010 Child Nutrition #1-97; FY 2009 General Fund #1-1621; Co-Op #1-24; Building Fund #1-66; Child Nutrition #1-143; Bond 38 #1; Bond 39 #1-3
Agenda Item Type:  Consent Agenda
Bixby High School Faculty Handbooks for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Middle School Faculty Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Learning Center Faculty Handbook for 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Brassfield 5th & 6th Grade Faculty Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North 4, 5 & 6th Grade Center Faculty Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Central Elementary Faculty Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Elementary Faculty Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby High School Student Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Middle School Student Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Learning Center Student Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Brassfield 5th & 6th Grade Student Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North 4, 5, & 6th Grade Center Student Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Central Elementary Student Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
North Elementary Student Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Activity Fund Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BPS Coaches Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Transportation Department Bus Drivers Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Transportation Department Bus Riders Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Bixby Fine Arts Directors Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BHS Vocal Music Department Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BMS Vocal Music Department Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BHS Band Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
BHS Drama Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
Attachments:
Child Nutrition Handbook for the 2009-2010 fiscal year.
Agenda Item Type:  Consent Item
FMLA - Support Personnel - Transportation - 6/29/09 to 7/23/09
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel: Employment - All 8/10/09 -Taya Andrews - Family/Consumer - High School; Scott Bein - AP History - High School; Merle Bernhardt - Tech Ed- High School; Michael Bricault - MM - High School; Jessica Jernegan - 4th - North 4/5/6;
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel: Resignations - Kerri Henderson - Secretary - Central - 7/15/09; Andrew Larkins - Systems Analyst - District - 7/17/09; and Christina Staub - Paraprofessional - North - 7/15/09.
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve accepting applications for the vacant Seat 2 of the Board of Education beginning until August 6, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval of accepting applications for vacant Seat 2 of the Board of Education Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a Board of Education Special Meeting on August 27, 2009 at 6:00 p.m.
Agenda Item Type:  Action Item
Action(s):
Approval of calling for a Special Board of Education meeting on August 27, 2009 at 5:30 p.m. Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the Comprehensive Local Education Plan (CLEP) and Assurance Statement.
Agenda Item Type:  Action Item
Action(s):
Approval of the CLEP and Assurance Statement Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a custodial services contract between Bixby Public Schools and Entrust One Facility Services, Inc at a cost of $271,579.38 for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Entrust One Facility Services at a cost of $271,579.38 Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve fundraising projects for the student activity groups for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the fundraising projects for the student activity groups Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a contract with Providence Working Canines for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Providence Working Canines Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with the College Board for a Guest Chinese Language and Culture Teacher for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a MOU with the College Board for a Guest Chinese Teacher Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Marquis on Memorial for an apartment lease for use by the district's College Board guest teacher for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Marquis on Memorial for an apartment lease for use by the College Board guest teacher Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a new Policy C.48 Surety Bonds for Superintendent and Financial Officers as required by HB 1592.
Agenda Item Type:  Action Item
Action(s):
Approval of a new policy C.48 Surety Bonds for Superintendent and Financial Officers Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve revised Policy E.22 Proficiency Based Promotion.
Agenda Item Type:  Action Item
Action(s):
Approval of a revised Policy E.22 Proficiency Based Promotion Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve revised Policy F.2 Student Residency.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy F.2 Student Residency Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve revised Policy F.3 Student Enrollment Requirements.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy F.3 Student Enrollment Requirements Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve revised Policy F.50 Distracting Devices.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy F.50 Distracting Devices Passed with a motion by Stacy Shipman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve Lois Hood as the Child Nutrition Authorized Representative for Bixby Public Schools for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Lois Hood as the Child Nutrition Authorized Representative Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a Child Nutrition Loan Agreement for Food Service deficits of up to $450,000 out of the General Fund for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Child Nutrition Loan Agreement for Food Service deficits of up to the amount of $450,000 Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the FFA request to attend the National FFA Convention in Indianapolis, Indiana on 10/22/09 to 10/24/09.
Agenda Item Type:  Action Item
Action(s):
Approval of the FFA request to attend the National FFA Convention in Indianapolis, Indiana on 10/22/09 to 10/24/09 Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Theresa Long for professional therapy services for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Theresa Long for professional therapy services Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the request by New Beginning Church for the use of one bus on August 7, 2009 and August 8, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval of New Beginning Church request for the use of one bus on August 7, 2009 and August 8, 2009 Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a contract between Bixby Public Schools and Adams Security to provide security services at a cost of $67,953.63 for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Adams Security to provide security services at a cost of $67,953.63 Passed with a motion by Helen Bolton and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the 2009-2010 negotiations with the BEA (25 O.S. Sec. 307 (B)(1).
Agenda Item Type:  Action Item
Action(s):
At 7:32 p.m. approval of go into Executive Session Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 9:03 p.m. approval to return to open session Passed with a motion by Stacy Shipman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Action(s):
Approval to accept bids for the Central Parking Lot and Walkway project by Rupe at a cost of $294,325.00 Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 9:06 p.m. Passed with a motion by Stacy Shipman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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