Public Meeting Minutes: May 11, 2009 at 6:00 PM - Bixby Board of Education Regular Meeting

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May 11, 2009 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

May 11, 2009 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognition - Bixby Robotics Team
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Attachments:
Review of Bixby Public Schools CLEP and "Around Campus"
Agenda Item Type:  Information Item
Attachments:
Monthly Budget Report
Agenda Item Type:  Information Item
Child Nutrition Report
Agenda Item Type:  Information Item
Attachments:
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless that proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The President reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items A-J. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of Consent Agenda Items A-J Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Minutes of April 13, 2009 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments:
Treasurer's Report on Investments of Funds
Agenda Item Type:  Consent Agenda
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders - FY 2009 General Fund #1-1755; Co-Op #1-32; Building Fund #1-71; Child Nutrition #1-153; Bond 38 #1; Bond 39 #1-3; Bond Lease #2009- Activities-005, 2009-Activities-006, and 2009-Athletics-004
Agenda Item Type:  Consent Agenda
Medical Leave - High School Food Services - 4/24/09 to 5/28/09
Agenda Item Type:  Consent Item
Family Leave - North 4th/5th/6th - Teacher - 8/10/09 to 10/09/09
Agenda Item Type:  Consent Item
Family Leave - Middle School - Teacher - 8/10/09 to 10/23/09
Agenda Item Type:  Consent Item
Family Leave - Middle School - Teacher - 5/12/09 to 8/12/09
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel per Attachment "B"
Agenda Item Type:  Consent Agenda
Attachments:
Employment, Resignation, Retirement - Support Personnel: Resignation - Susan McKinney - Para Professional - North - 5/29/09 Termination: Jordan Smith - Transportation - Bus Driver - 4/29/09
Agenda Item Type:  Consent Agenda
Attachments:
Superintendent's Services
Agenda Item Type:  Action Item
Review of Central Elementary parking, traffic and site redesign.
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve moving the Bixby Board of Education Regular Meeting from June 8, 2009 to June 9, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval of changing the June Board of Education from June 8, 2009 to June 9, 2009 Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the updated Comprehensive Local Education Plan (CLEP) with Quality Time Analysis for the years 2009-2014.
Agenda Item Type:  Action Item
Action(s):
Approval of the Comprehensive Local Education Plan (CLEP) with Quality Time Analysis for the years 2009-2014 Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a General Fund Supplemental Appropriation Form 307 for the 2008-2009 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of General Fund Supplemental Appropriation Form 307 Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve a Co-Op Fund 12 Supplemental Appropriation Form 307 for the 2008-2009 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Co-Op Fund 12 Supplemental Appropriation Form 307 Passed with a motion by Stacy Shipman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Application for Temporary Appropriations for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Temporary Appropriations for the 2009-2010 fiscal year Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Section 125 Flexible Benefit Plan (502) with Americwan Fidelity for the plan year January 1 through December 31, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval of the Section 125 Flexible Benefit Plan (502) with American Fidelity for the April 1, 2009 to June 30, 2009 Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Jack H. Jenkins as Chief Financial Officer for Bixby Public Schools for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Jack H. Jenkins as Chief Financial Officer for the 2009-2010 fiscal year Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding between Bixby Public Schools and Tulsa Technology Center for the Pre-Engineering program for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Memorandum of Understanding with Tulsa Technology Center for the Pre-Engineering program for the 2009-2010 fiscal year Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for the purchase of vehicles.
Agenda Item Type:  Action Item
Action(s):
Approval of the lowest responsible bid for the following vehicles Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a release agreement with and between Bixby Public Schools and the Grand River Dam Authority (GRDA) concerning the electric transmission facilities located on the property belonging to Bixby Public Schools.
Agenda Item Type:  Action Item
Action(s):
Approval of a lease agreement with GRDA concerning the electric transmission facilities located on Bixby Public Schools property Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve declaring old books as surplus to be disposed of in accordance with the State Laws of Oklahoma.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring old books as surplus to be disposed of in accordance with the State Laws of Oklahoma Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Bixby High School Band Boosters request to operate the concession stand during the 2009-2010 football season.
Agenda Item Type:  Action Item
Action(s):
Approval of the Bixby High School Band Boosters request to operate the concession stands during the 2009-2010 football season Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the establishment of a new Activity Fund account for the Bixby FFA Booster Club.
Agenda Item Type:  Action Item
Action(s):
Approval of a new Activity Fund account for the Bixby FFA Booster Club Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the FCCLA request to attend the National Leadership Convention in Nashville, Tennessee, July 11-16, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval of the FCCLA request to attend the National Leadership Conference in Nashville, TN July 11-16, 2009 Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Drama/Debate request to attend the National Forensic League Speech Tournament in Birmingham, Alabama on June 14-19, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval of Drama/Debate request to attend the National Forensic League Speech Tournament in Birmingham, Alabama on June 14-19, 2009 Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the request by the Bixby Cheer Team to attend the UCA Cheer Camp in Fayetteville, Arkansas on June 17-20, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval for the Bixby Cheer Team request to attend the UCA Cheer Camp in Fayetteville, Arkansas on June 17-20, 2009 Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the request by New Beginnings Church for the use of two buses on June 15, 2009 and June 19, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval for New Beginnings Church to use two buses on June 15, 2009 and June 19, 2009 Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the request by Riverview Baptist Church for the use of a bus on June 22, 2009 and June 27, 2009.
Agenda Item Type:  Action Item
Action(s):
Approval for Riverview Baptist Church to use a bus on June 22, 2009 and June 27, 2009 Passed with a motion by Stacy Shipman and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the evaluation/employment for the 2009-2010 fiscal year of the Support Employees per Attachment "A", the employment of a North 4th, 5th & 6th Grade Center Principal,
Agenda Item Type:  Action Item
Action(s):
At 8:15 p.m. Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 10:20 p.m. motion to return to open session Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board President of executive session minutes.
Agenda Item Type:  Action Item
Superintendent's Services (Part Two)
Agenda Item Type:  Information Item
Discussion, consideration and vote to employ or not to employ the Support Employees per Attachment "A" for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of reasonable assurance of employment of Support Personnel per Attachment "A" for the 2009-2010 fiscal year Passed with a motion by Mike Anthony and a second by Helen Bolton.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the employment of a Principal for North 4th, 5th and 6th Grade Center.
Agenda Item Type:  Action Item
Action(s):
approval of Sue Katerhenry as Principal of North Passed with a motion by Stacy Shipman and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the assignment for the 2009-2010 fiscal year of the Head Coaches in the following sports:
Agenda Item Type:  Action Item
Action(s):
approval of the following head coaches for the 2009-2010 fiscal year: Passed with a motion by Helen Bolton and a second by Mike Anthony.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for the Spartan Stadium Video Scoreboard project.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the employment on August 11, 2009 of Kelly Taliaferro as Energy Manager.
Agenda Item Type:  Action Item
Action(s):
Approval of Kelly Taliaferro as Energy Management on August 11, 2009 Passed with a motion by Mike Anthony and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the negotiation proceedings with the Bixby Education Association for the 2009-2010 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of negotiation proceedings with the BEA Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Discussion, consideration and vote to approve or not to approve the Bixby Public Schools ARRA Title I Stimulus Money plan and budget.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Bixby Public Schools ARRA IDEA Stimulus Money plan and budget.
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a Title I Instructional and Data coach position.
Agenda Item Type:  Action Item
Attachments:
Discussion, consideration and vote to approve or not to approve the following new IDEA positions: two Instructional and Data Coaches, Special Education High School Graduation Coach and Special Education Alternative Education Graduation Coach.
Agenda Item Type:  Action Item
Attachments:
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 10:49 p.m. Passed with a motion by Helen Bolton and a second by Stacy Shipman.
  • Mike Anthony: Yea
  • Helen Bolton: Yea
  • Robin Cescon: Absent
  • Wendell Nolan: Absent
  • Stacy Shipman: Yea
  • Bryan Wiesman: Yea
No Action(s) have been added to this Agenda Item.
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