Public Meeting Minutes: August 9, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting

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August 9, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting Minutes

August 9, 2018 at 6:00 PM - Bixby Board of Education Regular Meeting
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Superintendent's Reports
Agenda Item Type:  Information Item
Special Recognitions
Agenda Item Type:  Information Item
Facilities Update
Agenda Item Type:  Information Item
Comments from the Floor
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Action Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Action Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Action Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Action Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Action Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Action Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Action Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Action Item
General Consent Agenda
Agenda Item Type:  Consent Agenda
Action(s):
Approval of General Consent agenda Items A-W as presented. This motion, made by Lisa Owens and seconded by Julie Prox, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of July 12, 2018 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Item
Attachments:
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Item
Encumbrances and Change Orders - FY 2019 General Fund #1- 1105; Building Fund #1-25; Child Nutrition #1-225; Bond 31 #1-2; Bond 32 #1; Bond 34 #1; Bond 36 #1; Bond 38 #1-18 and Bond-Lease #1
Agenda Item Type:  Consent Item
Emergency Procedure Guide for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of a Memorandum of Understanding with Impact Tulsa for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of a Memorandum of Understanding with the YMCA of Greater Tulsa for the Go Club for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of agreement with the Oklahoma Department of Career and Technology Education contract for Secondary Career and Technology Education Programs for the 2018-2019 fiscal year.
Agenda Item Type:  Consent Item
Renewal of agreement with Tulsa Community College for the Teacher Education Program for the 2018-2019 fiscal year.
Agenda Item Type:  Consent Item
Renewal of agreement with Great Expectations for the 2018-2019 fiscal year.
Agenda Item Type:  Consent Item
Renewal of Memorandum of Understanding with The Bridges Foundation for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of a Memorandum of Understanding with Tulsa County Health Department for the 2018-2019 fiscal year.
Agenda Item Type:  Consent Item
Renewal of a Memorandum of Understanding with Tulsa Technology eSchool Network for virtual learning for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of a contract with Tulsa Technology Center for the Career Academy Program or the Aerospace Academy Program for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of an agreement with Imperial Vending Company for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approve Child Nutrition Handbook for 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approve an increase in Adult Breakfast and Lunch Prices for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approval of Helen Hurst as State Department of Education Child Nutrition Program Authorized User for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of Ver Hoef Information Sources for background screening for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Renewal of American Checked Inc. contract for background screening for the 2018-2019 fiscal year
Agenda Item Type:  Consent Item
Approve request by the FFA to attend the National FFA Convention in Indianapolis, Indiana on 10/25/18 thru 10/27/18
Agenda Item Type:  Consent Item
FMLA - Certified - Central Elementary - 8/30/18 to 11/09/18
Agenda Item Type:  Consent Item
Approve Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Approve Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Item
Attachments:
Superintendent's Services
Agenda Item Type:  Information Item
Review of the Football Program and the Quarterback Club Financial Report. Discussion only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Attachments:
Review of District 2018 Advanced Placement Scores. Information only. No action required by the Board of Education.
Agenda Item Type:  Action Item
Attachments:
Review of District Accreditation Status. Information only. No action required by the Board of Education.
Agenda Item Type:  Information Item
Attachments:
Discussion, consideration and vote to approve or not to approve a master contract and teacher salary scale step increase with the Bixby Education Association for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Master contract and teacher salary scale step increase with the Bixby Education Association for the 2018-2019 fiscal year. This motion, made by Matt Dotson and seconded by Lisa Owens, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve Rob Miller as the authorized representative of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with The State Department of Education, the U.S. Department of Education and agencies which may be prerequisite to operation of State and Federal Programs.
Agenda Item Type:  Action Item
Action(s):
Approval of Rob Miller as the authorized representative of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with The State Department of Education, the U.S. Department of Education and agencies which may be prerequisite to operation of State and Federal Programs. This motion, made by Amanda Stephens and seconded by Julie Prox, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the use of the OSSBA Superintendent On-Going Evaluation Tool for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of using the OSSBA Superintendent On-Going Evaluation Tool for the 2018-2019 fiscal year. This motion, made by Amanda Stephens and seconded by Lisa Owens, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a contract with Kelly Services for substitute teachers for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Kelly Services for substitute teachers for the 2018-2019 fiscal year. This motion, made by Julie Prox and seconded by Matt Dotson, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve a Memorandum of Understanding with Sandy Hook Promise for a no cost Say Something Anonymous Reporting System (SS-ARS) for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a Memorandum of Understanding with Sandy Hook Promise for the 2018-2019 fiscal year. This motion, made by Matt Dotson and seconded by Julie Prox, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  I am very excited to bring this item for your approval. This is a national 
Discussion, consideration and vote to approve or not to approve revised Policy 2108 Bixby Public Schools Open Transfer Policy.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2108 Bixby Public Schools Open Transfer Policy. This motion, made by Amanda Stephens and seconded by Matt Dotson, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2124 Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation: Reporting and Investigation.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2124 Procedures for Documenting and Reporting Child Abuse, Neglect and Exploitation: Reporting and Investigation. This motion, made by Julie Prox and seconded by Lisa Owens, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2125 Suspected Child Abuse Report Form.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2125 Suspected Child Abuse Report Form. This motion, made by Amanda Stephens and seconded by Lisa Owens, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 3018A Staff Use of Social Media.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 3108A Staff Use of Social Media - correction made to okay this policy with the correct number in the motion. This motion, made by Amanda Stephens and seconded by Julie Prox, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve revised Policy 2130 Student Use of Social Media Policy.
Agenda Item Type:  Action Item
Action(s):
Approval of revised Policy 2130 Student Use of Social Media Policy. This motion, made by Matt Dotson and seconded by Julie Prox, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidders for Pizza for the Cafeterias for the 2018-2019 fiscal year .
Agenda Item Type:  Action Item
Action(s):
Approval of Mazzios as the lowest responsible bidders for Pizza for the Cafeterias for the 2018-2019 fiscal year. This motion, made by Amanda Stephens and seconded by Lisa Owens, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Pest Control in the cafeterias for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Erwin's Pest Control as the lowest responsible bidder for Pest Control in the cafeterias for the 2018-2019 fiscal year. This motion, made by Lisa Owens and seconded by Julie Prox, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Produce Vendor for the cafeterias for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Go Fresh as the lowest responsible bidder for Produce Vendor for the cafeterias for the 2018-2019 fiscal year. This motion, made by Amanda Stephens and seconded by Matt Dotson, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the lowest responsible bidder for Milk products in the cafeterias for the 2018-2019 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of Hiland Dairy as the lowest responsible bidder for Milk products in the cafeterias for the 2018-2019 fiscal year. This motion, made by Amanda Stephens and seconded by Lisa Owens, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to adjourn
Agenda Item Type:  Procedural Item
Action(s):
At 7:25 p.m. approval to adjourn. This motion, made by Julie Prox and seconded by Lisa Owens, Passed.
  • Lisa Kramer: Absent
  • Matt Dotson: Yea
  • Lisa Owens: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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