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May 14, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting

Minutes
Call Meeting to Order/Roll Call
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
Facilities Report - Mark Deibert
Agenda Item Type:  Information Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.10. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items 4.1 to 4.10 as presented Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of April 09, 2020 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Minutes of April 23, 2020 Special Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond-Lease and Bond Funds 31-39 per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Center Point Energy Services Agreement for gas delivery services for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Renewal of the OSSBA membership for the 2020-2021 fiscal year
Agenda Item Type:  Consent Item
Long Term Leave - Certified - Central Intermediate - 8/10/2020 to 5/18/2021
Agenda Item Type:  Consent Item
Long Term Leave - Certified - North Intermediate - 8/10/2020 to 5/18/2021
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the following Activity Fund Accounts for West Intermediate: Miscellaneous, Media Center, Student Council, Yearbook and Hospitality.
Agenda Item Type:  Action Item
Action(s):
Approval of Activity Fund Accounts for West Intermediate: Miscellaneous, Media Center, Student Council, Yearbook and Hospitality Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the following Activity Fund Accounts for West Elementary: Miscellaneous, Specials, Media Center and Hospitality.
Agenda Item Type:  Action Item
Action(s):
Approval of Activity Fund Accounts for West Elementary: Miscellaneous, Specials Media Center and Hospitality Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion of 2020-2021 Budget for Bixby Schools. No action required by the Board. 
Agenda Item Type:  Action Item
Teaching and Learning
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve a renewal contract with Instructure at a cost of $63,976.50 for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a renewal contract with Instructure at a cost of $63,976.50 for the 2020-2021 fiscal year Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion, consideration and vote to approve or not to approve the renewal of a contract with MobileMind at a cost of $12,852.00 for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of a renewal contract with MobileMind at a cost of $12,852.00 for the 2020-2021 fiscal year Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion of Bixby School's 2020-2025 Strategic Plan Framework and Focus Areas. No action required by the board. 
Agenda Item Type:  Action Item
Discussion of Contingency Plans for 2020-2021 Academic Year. No action required by the Board. 
Agenda Item Type:  Action Item
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of per Oklahoma Statutes.
Agenda Item Type:  Action Item
Action(s):
Approval of declaring the presented items as surplus to be disposed of per Oklahoma Statutes Passed with a motion by Amanda Stephens and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (5)
Human Resources 
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the employment of Support Personnel subject to assignment by the Superintendent for the 2020-2021 fiscal year per Attachment "A".
Agenda Item Type:  Action Item
Action(s):
Approval of the employment of Support Personnel subject to assignment by the Superintendent for the 2020-2021 fiscal year per Attachment "A" Passed with a motion by Julie Prox and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion, consideration and vote to approve or not to approve the appointment of Head Athletic Coaches for the 2020-2021 fiscal year per Attachment "B".
Agenda Item Type:  Action Item
Action(s):
Approval of the appointment of Head Athletic Coaches for the 2020-2021 fiscal year per Attachment "B" Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 8:37 p.m. approval of adjourning Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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