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March 12, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting 1

Minutes
Call Meeting to Order/Roll Call  - Pledge of Allegiance from Mason Berlien
Easton Rodgers from Central Elementary School
Agenda Item Type:  Procedural Item
Administer the Oath of Office to Tristy Fryer, Board of Education Seat #5
Agenda Item Type:  Procedural Item
Attachments: (1)
Election of Board of Education Officers
Agenda Item Type:  Action Item
Action(s):
Motion to approve Julie Prox as Board President. Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
Motion to approve Justin Cheatham as Board Clerk. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
Motion to approve Matt Dotson as Board Vice President. Passed with a motion by Justin Cheatham and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Eileen Neighbors, Simon Malls School Reward Program
Agenda Item Type:  Action Item
Spartan Spirit Award - Rowdy Dilbeck
Agenda Item Type:  Action Item
Spartan Coin of Excellence
  • Bixby Public School District Teacher of The Year - Dolly Scott, BLC
  • BHS Academic All-State - Tara Eldridge, Aidan Sudler, and Jonah Wagner
  • Bixby MCJROTC - Fourth Consecutive State Championship
  • Bixby Wrestling State Champion - Emma Thompson
Agenda Item Type:  Action Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Facilities Update - Mark Deibert
Agenda Item Type:  Information Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Action Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #6.1-6.9. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of the General Consent Agenda - Items #6.1-6.9 as presented. Passed with a motion by Justin Cheatham and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of February 13, 2020 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 and Bond-Lease Purchase Orders per attached encumbrance registers
Agenda Item Type:  Consent Agenda
Approval of the renewal of a software service agreement with Municipal Accounting Systems, Inc. at a cost of $18,000 for the 2020-2021 fiscal year.
Agenda Item Type:  Consent Item
FMLA - Certified - Middle School - 3/24/2020 to 5/21/2020
Agenda Item Type:  Consent Agenda
FMLA - Certified - Central Intermediate - 3/3/2020 to 4/20/2020
Agenda Item Type:  Consent Item
FMLA - Certified - Technology High School - 4/1/2020 to 5/13/2020
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Action Item
Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk of the School district to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.
Agenda Item Type:  Action Item
Action(s):
Approval of a motion to table this item Passed with a motion by Tristy Fryer and a second by Justin Cheatham.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $18,215,000 General Obligation Combines Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.
Agenda Item Type:  Action Item
Action(s):
Approval of a resolution determining the maturities of, and setting April 23, 2020 at 12:00 noon at the Bixby Public Schools Administrative Center for the sale of the $18,215,000 General Obligation Combines Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds. Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning 
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve new site codes for East Intermediate School, West Elementary School, and West Intermediate School and Bixby Virtual Intermediate School.
Agenda Item Type:  Action Item
Action(s):
Approval of new site codes for East Intermediate School, West Elementary School, and West Intermediate School and Bixby Virtual Intermediate School as p. Passed with a motion by Matt Dotson and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
District Services
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve Amendment No. 5 to construction contract between CMS Willowbrook and Bixby Public Schools for Central Elementary and Central Intermediate Summer Projects. 
Agenda Item Type:  Action Item
Action(s):
Approval of Amendment No. 5 to construction contract between CMS Willowbrook and Bixby Public Schools for Central Elementary and Central Intermediate Summer Projects Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
Discussion, consideration and vote to approve or not to approve declaring items as surplus to be disposed of in accordance to Oklahoma Statutes. 
Agenda Item Type:  Action Item
Action(s):
Approval of declaring items as surplus as presented to be disposed of in accordance to Oklahoma Statutes. Passed with a motion by Justin Cheatham and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Human Resources
Agenda Item Type:  Action Item
Discussion, consideration and vote to approve or not to approve the Holiday Schedule for all 12 month employees for the 2020-2021 fiscal year.
Agenda Item Type:  Action Item
Action(s):
Approval of the Holiday Schedule for all 12 month employees for the 2020-2021 fiscal year. Passed with a motion by Amanda Stephens and a second by Tristy Fryer.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Executive Session
Agenda Item Type:  Information Item
Discussion, consideration and vote to go or not to go into executive session to discuss the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)).
Agenda Item Type:  Action Item
Action(s):
At 7:38 p.m. approval to go into executive session to discuss the Evaluation of the Superintendent per Oklahoma Statutes Passed with a motion by Justin Cheatham and a second by Amanda Stephens.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Vote to acknowledge return to open session.
Agenda Item Type:  Action Item
Action(s):
At 8:55 p.m. approval of returning to open session Passed with a motion by Amanda Stephens and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Statement by Board president of executive session minutes.
Agenda Item Type:  Action Item
New Business
Agenda Item Type:  Action Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 8:55 p.m. approval of adjourning Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Tristy Fryer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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