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February 13, 2020 at 6:00 PM - Bixby Board of Education Regular Meeting 1

Minutes
Call Meeting to Order/Roll Call  - Pledge of Allegiance led by Sama Nofal and Caden Strokos from Northeast Intermediate School.
Agenda Item Type:  Procedural Item
Reports to The Board
Agenda Item Type:  Information Item
Special Recognition
Agenda Item Type:  Information Item
Community Partner Award - Victoria Oltmann, Bixby Historical Society
Agenda Item Type:  Information Item
Spartan Spirit Award - Hospitality Room Donors
  • Red Dog Construction - Stacy Hopkins
  • Surfaces - Lindsey Boles
  • BSI Cabinets - Randy McGlothlin  
  • Accent Millwork - Jason Cole 
  • Shipman Photography - Greg & Jennifer Shipman
  • Home Hardware USA   
  • Sherwin Williams of Bixby
Agenda Item Type:  Information Item
Spartan Coin of Excellence - Recognition of BHS All-State Recipients 
  • OCA Volleyball - Sophie Childs 
  • OHSFSCA Fast-Pitch Softball - Coach Joy Marie Galliart
  • OCA Cheerleading - Caton Cabbiness and Taylor Wagner
  • OCA Football - Brennan Presley and Brody Sartin
  • OkMEA Choir - Paige Emberson, Madeline Cooper, Aubrey McNiel and Isaiah Penny,
  • OkMEA Band - Pete McManus, Dylan Ryan, Jonah Wagner, Kayla Adams, Emma Hussin, Abby Ball, Erin Shealy, Levi Radford, Caleb Cooper, Cougar Cannon, Kayla Gorham, and Tara Eldridge
Agenda Item Type:  Information Item
Superintendent's Report - Rob Miller
Agenda Item Type:  Information Item
Facilities Update - Mark Deibert
Agenda Item Type:  Information Item
Monthly Budget Report - Mike Anthony
Agenda Item Type:  Information Item
Comments from the Public
Agenda Item Type:  Information Item
Speakers must identify themselves.
Agenda Item Type:  Information Item
Each Speaker is given a maximum of three (3) minutes.
Agenda Item Type:  Information Item
In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.
Agenda Item Type:  Information Item
Total time allocated to this item is thirty (30) minutes.
Agenda Item Type:  Information Item
Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.
Agenda Item Type:  Information Item
Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.
Agenda Item Type:  Information Item
The president reserves the right to interrupt this section and move to the next item.
Agenda Item Type:  Information Item
In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.
Agenda Item Type:  Information Item
General Consent Agenda - Discussion, consideration and vote to approve or not to approve Items #4.1-4.18. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)
Agenda Item Type:  Action Item
Action(s):
Approval of General Consent Agenda Items #4.1-4.18 as presented Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Minutes of January 16, 2020 Regularly Scheduled Board Meeting
Agenda Item Type:  Consent Agenda
Attachments: (1)
Activity Fund Summary of Accounts and Transfer Requests
Agenda Item Type:  Consent Agenda
Encumbrances and Change Orders for FY 2020 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Bond Funds 31-39 and Bond/Lease Purchase Orders per attached encumbrance registers
Agenda Item Type:  Consent Agenda
FMLA - Certified - Central Elementary - 4/24/20 to 5/22/20
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 2/7/20 to 5/22/20
Agenda Item Type:  Consent Item
Medical Leave - Support - Northeast - 2/12/20 to 2/26/20
Agenda Item Type:  Consent Item
Leave Extension - Certified - Central Intermediate - 4/3/20 to 5/22/20
Agenda Item Type:  Consent Item
Leave Extension - Support - District - 1/27/20 to 3/9/20
Agenda Item Type:  Consent Item
FMLA - Certified - District - 3/4/20 to 4/29/20
Agenda Item Type:  Consent Item
Medical Leave - Support - District - 12/19/19 to 3/6/20
Agenda Item Type:  Consent Item
Medical Leave - Support - Northeast - 1/16/20 to 3/6/20
Agenda Item Type:  Consent Item
FMLA - Support - Administration - 2/11/20 to 4/7/20
Agenda Item Type:  Consent Item
FMLA - Certified - North Elementary - 3/9/20 to 4/6/20
Agenda Item Type:  Consent Item
FMLA - Certified - High School - 2/25/20 to 3/6/20
Agenda Item Type:  Consent Item
FMLA - Certified - Central Elementary - 1/6/20 to 1/22/20
Agenda Item Type:  Consent Item
FMLA/Medical Leave - Certified - Central Intermediate - 1/6/20 to 7/1/20
Agenda Item Type:  Consent Item
Employment, Resignation, Retirement - Certified Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Employment, Resignation, Retirement - Support Personnel - per attached
Agenda Item Type:  Consent Agenda
Attachments: (1)
Finance
Agenda Item Type:  Information Item
Discussion, consideration and vote to approve or not to approve a contract with Jenkins & Kemper CPA for the 2019-2020 Fiscal Year Audit.
Agenda Item Type:  Action Item
Action(s):
Approval of a contract with Jenkins & Kemper CPA for the 2019-2020 Fiscal Year Audit at a cost not to exceed $13,300.00. Passed with a motion by Amanda Stephens and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
Teaching and Learning - No items this meeting
Agenda Item Type:  Information Item
District Services - No items this meeting
Agenda Item Type:  Information Item
Human Resources - No items this meeting
Agenda Item Type:  Information Item
Miscellaneous
Agenda Item Type:  Information Item
Discussion, consideration, and vote to approve or not to approve the renaming of Northeast Elementary and Intermediate Schools to East Elementary and East Intermediate Schools effective June 1, 2020. 
Agenda Item Type:  Action Item
Action(s):
Approval of the renaming of Northeast Elementary and Intermediate Schools to East Elementary and East Intermediate Schools effective June 1, 2020. Passed with a motion by Lisa Kramer and a second by Julie Prox.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
New Business
Agenda Item Type:  Information Item
Vote to adjourn
Agenda Item Type:  Action Item
Action(s):
At 7:08 p.m. approval of adjourning Passed with a motion by Julie Prox and a second by Matt Dotson.
  • Justin Cheatham: Yea
  • Matt Dotson: Yea
  • Lisa Kramer: Yea
  • Julie Prox: Yea
  • Amanda Stephens: Yea
No Action(s) have been added to this Agenda Item.
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