June 28, 2023 at 7:00 PM - Special Board Meeting
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1. Call to order of members present
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2. Hearing of the Public
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3. Superintendent's Report:
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3.A. Chisholm 2022-2023 Spring Sports Recognition.
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3.B. Discussion of OSSAA "dead week" starting July 1st through July 9th.
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3.C. Discussion of the Great Land Run - Saturday, September 16th.
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3.D. Discussion and vote to approve the Chisholm Public School student capacity numbers for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.E. Discussion student transfer requests for the 2023-2024 school year
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3.F. Discussion of Chisholm Education Association negotiations for the 2023-2024 school year.
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3.G. Discussion and possible vote to approve yearly membership with the Organization of Rural Oklahoma Schools (OROS) for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.H. District financial report.
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3.I. Discussion and possible vote to approve the contract with Kellogg and Sovereign for E-rate and OUSF Management Services for the 2023-2024 school year in the amount of $3,673.60.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.J. Discussion and possible vote to approve the hiring of Corbin Merz for future architecture services in relation to the September 12, 2023 bond issue.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.K. Board to take action on the employment of Stephen L. Smith, Corp., as Financial Consultants to the School District for the 2023-2024 fiscal year.
Action(s):
No Action(s) have been added to this Agenda Item.
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3.L. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to the calling of a special election to authorize general obligation bonds. |
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3.M. Board to consider and take action on separate resolutions authorizing the calling and holding of a special election to be held in this School District on September 12, 2023 to authorize the issuance of general obligation bonds.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Consent Agenda: All of the following items which concern reports and items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.A. Minutes of the Regular Meeting of June 7, 2023.
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4.B. Review Activity Fund Reports.
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4.C. Invest Idle Funds.
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4.D. Financials
General Fund Payment Register (FY23) Building Fund Payment Register (FY23) Municipal Tax Fund Payment Register (FY23) Building Bond of 2017 Payment Register (FY23) Gift Fund Payment Register (FY23) General Fund Encumbrance Register PO# 748-761 (FY23) Building Fund Encumbrance Register PO# 307-332(FY23) General Fund (11) Encumbrance Register PO # 1-85 (FY24) Building Fund (21) Encumbrance Register PO# 1-26 (FY24) Municipal Tax Fund (25) Encumbrance Register (FY24) Gift Fund (81) Encumbrance Register (FY24) |
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5. Business Items:
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5.A. Vote to approve activity fund sub-accounts revenue and expenditures as submitted for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Vote to approve destroying the FY16 financial records.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Vote to approve Surety Bonds for the following:
1. Encumbrance Clerk - Ashley Shaw 2. Deputy Minutes Clerk - Ashley Shaw 3. District Activity Fund Custodian - Wendy Jones 4. Child Nutrition Activity Fund Custodian - Wendy Jones 5. Minutes Clerk -Tristan Ellis 6. Treasurer - Steve Blasingame 7. Assistant Treasurer - Tristan Ellis
Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Vote to approve Marcus Chapman to accept resignations for the district.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Notification of resignations as approved by the Superintendent listed on Attachment "A."
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5.F. Proposed Executive Session to discuss and, after returning to open session, take possible action on the proposed items. 25 O.S. §307(B)(1) and (7) Discussion of the following matters are proposed:
1. Employment of personnel on Attachment "B" 2. "Student A" acceptance or denial of transfer. |
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5.G. Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.H. Return to Open Session.
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5.I. Executive Session minutes compliance announcement.
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5.J. Vote to offer employment to the personnel listed in Attachment "B" for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.K. Vote to approve or deny the transfer of "Student A" to Chisholm Public Schools for the 2023-2024 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Adjourn Meeting
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