June 29, 2022 at 7:00 PM - Special Board Meeting
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1. Call to order of members present
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2. Hearing of the Public
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3. Vote to appoint recommended Board Member to Seat #4 to complete the term until the 2024 Board Election.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Administer the Oath of Office to recommended Board Member, Seat #4.
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5. Superintendent's Report:
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5.A. Aerospace and Aviation Education funding has been approved to purchase supplies up to $2,000.00.
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5.B. Great Land Run - Saturday, September 17
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5.C. Upcoming OSSBA Conference - August 25th-28th
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5.D. Governor Stitt's Executive Order - S.O.S. (Secure Our Schools)
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5.E. Chronic absenteeism
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5.F. Projected enrollment numbers and grade-level capacity
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5.G. Students will be charged for meals during the 2022-2023 school year.
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5.H. Student transfer requests for the 2022-2023 school year
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5.I. Projected financial carryovers for FY22
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5.J. Discussion and possible vote to approve a $5,000 signing bonus for incoming Special Education Teachers for the 2022-2023 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.K. Discussion and possible vote to approve yearly membership with the Organization of Rural Oklahoma Schools (OROS) for the 2022-2023 school year in the amount of $600.00.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.L. Discussion and possible vote to approve employment of Barlow Management for training on federal programs as well as teacher (OKTLE) and administrator (McRel) evaluations.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.M. Discussion and possible vote to approve the contract with Kellogg and Sovereign for E-rate and OUSF Management Services for the 2022-2023 school year in the amount of $3,565.00.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.N. Discussion and possible vote to lease the recently acquired land to Dr. Rodney Jones for agricultural purposes. (35 acres leased/$65 per acre = $2,275/year)
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Consent Agenda: All of the following items which concern reports and items of a routine nature normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the Regular Meeting of June 1, 2022, and the Special Meeting of June 9, 2022
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6.B. Review Activity Fund Reports.
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6.C. Invest Idle Funds.
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6.D. Financials
General Fund Encumbrance Register PO# 692-724 (FY22) Building Fund Encumbrance Register PO# 201-209 (FY22) General Fund (11) Encumbrance Register PO # 250-373 (FY23) Building Fund (21) Encumbrance Register PO# 1-21 (FY23) |
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7. Business Items:
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7.A. Open Milk Quotes. Discussion and possible vote to approve a milk quote from the vendors submitting quotes. Board may accept a quote or reject all quotes.
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7.B. Discussion and possible vote to approve the agreement with Oklahoma School Assurance Group to provide workers' compensation insurance at a premium of $39,161 for the 2022-2023 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.C. Vote to acknowledge receipt of the Chisholm Education Association's letter stating their desire to hold contract negotiations for the 2022-2023 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.D. Vote to appoint two Board Members to serve on the Negotiation Committee to represent the Chisholm Board of Education. Negotiations will begin on July 15, 2022, at 11:00 a.m.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.E. Vote to approve activity fund sub-accounts revenue and expenditures as submitted for the 2022-2023 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.F. Vote to approve the activity fund changes and transfers of funds as submitted for the 2022-2023 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.G. Vote to approve the Agreement for Non-Payable Warrants for FY23.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.H. Vote to approve a resolution authorizing and directing the district treasurer to invest district funds in accordance with the investment policy of the district and to re-invest when funds are available.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.I. Vote to approve destroying the FY15 financial records.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.J. Vote to approve destroying previous year (after audit) clerical papers that are duplicate documents retained at sites for which copies are maintained in the central administration office for the required statutory timeframe.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.K. Vote to approve the annual school fundraiser requests for the 2022-2023 school year as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.L. Vote to approve fundraiser requests that are not on annual list for the 2022-2023 school year as follows:
1. Aviation #996 - T-shirt sale 2. Cheer #835 - Game day t-shirt; football and basketball sponsorships 3. Cheer #835 - 3rd quarter spirit rally 4. Cheer #835 - Longhorn Slides 5. STUCO #950 - BBHC Spirit Week Activities
Action(s):
No Action(s) have been added to this Agenda Item.
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7.M. Discussion and possible vote to approve the following Administration Office positions:
1. Wendy Jones as District Activity Fund Custodian 2. Rhonda Robinett as Child Nutrition Activity Fund Custodian
Action(s):
No Action(s) have been added to this Agenda Item.
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7.N. Vote to approve Surety Bonds for the following:
1. Encumbrance Clerk - Ashley Shaw 2. Deputy Minutes Clerk - Ashley Shaw 3. District Activity Fund Custodian - Wendy Jones 4. Child Nutrition Activity Fund Custodian - Rhonda Robinett 5. Minutes Clerk - Debbie Grebe
Action(s):
No Action(s) have been added to this Agenda Item.
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7.O. Vote to approve Dudley Darrow to accept resignations for the district.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.P. Notification of resignations as approved by the Superintendent listed on Attachment "A."
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7.Q. Proposed Executive Session to discuss and, after returning to open session, take possible action on the proposed items. 25 O.S. §307(B)(1). Discussion of the following matters are proposed:
1. Employment of personnel on Attachment "B" |
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7.R. Vote to convene in Executive Session.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.S. Return to Open Session.
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7.T. Executive Session minutes compliance announcement.
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7.U. Vote to offer employment to the personnel listed in Attachment "B" for the 2022-2023 school year.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. New Business
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9. Adjourn Meeting
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