August 11, 2025 at 6:30 PM - Owasso Board of Education Regular Meeting
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I. Call to Order and Roll Call
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II. Special Recognition/Pledge of Allegiance
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III. Reports to the Board
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III.A. Superintendent - Dr. Margaret Coates
Discussion:
Dr. Coates shared that the district-wide welcome back earlier in the day was a huge success and acknowledged the hard work and preparation that went in to it. She informed everyone that the last day to register to vote in the upcoming election for our student investment plan will be August 15, 2025. The State of Education breakfast hosted by the Owasso Chamber will be on August 19th.
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III.B. Teaching and Learning - Mr. Mark Officer
Discussion:
Mr. Officer reported that newly hired teachers will be participating in professional learning community training later this month with Solution Tree. Several Special Education teachers and staff attended the Oklahoma Special Education Conference in July.
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III.C. District Services - Mr. Kerwin Koerner
Discussion:
Mr. Koerner shared the roofing projects are still ongoing at Ator, Mills, 7th grade. The construction at Hodson is essentially complete and is ready for school to start on Thursday. Work crews are working on clean up and punch lists.
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III.D. Continuous Strategic Improvement (CSI) - Goal Area #1 Ram Achievement and Enrichment Opportunities - Mr. Mark Officer
Discussion:
Mr. Officer shared that the professional learning community process uses common formative assessments as a tool to assess, monitor and adjust practices to support student learning through review and calibration. He stated the district's objective is for students to be 25% above the state average.
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IV. Comments from the Public Regarding Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific agenda item identified by the individual when signing up to speak. The total time allotted to comments from the public regarding the agenda will not exceed fifteen (15) minutes.
Discussion:
There were no comments from the public regarding agenda items. |
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V. Consent Agenda: Board to consider and take possible action on the following consent agenda items (Dr. Margaret Coates)
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Minutes of Regular Meeting July 14, 2025
Attachments:
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V.B. Minutes of Special Meeting July, 16, 2025
Attachments:
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V.C. Minutes Special Meeting July 29, 2025
Attachments:
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V.D. Teaching and Learning
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V.D.i. Out of State Student Activity Trips
Attachments:
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V.D.ii. Letter Notifying the Oklahoma State Department of Education of Owasso Public Schools intent to calculate the instructional calendar by days with an option to calculate the calendar to hours for the 2025-2026 school year at no cost, as outlined in the attachment and authorize the Superintendent or designee to execute the Letter
Attachments:
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V.D.iii. Agreement with State of Oklahoma, Department of Rehabilitation Services, Transition School-To-Work: Work Study for the 2025-2026 school year at no cost to the District, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
Attachments:
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V.D.iv. Memorandum of Understanding (MOU) with CREOKS Mental Health Services, Inc., to provide group and individual counseling and other services for the 2025-2026 school year at no cost to the District and authorizes the Superintendent or designee to execute the MOU
Attachments:
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V.D.v. Contract with Let's Go Learn for Assessments and Instruction in Reading and Math for the 2025–2026 school year at a cost of $41,875.00 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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V.E. District Services
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V.E.i. Memorandum of Understanding (MOU) with Tulsa City-County Health Department for Public Assistance from July 1, 2025, until June 30, 2028, at a cost of $ -0-, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
Attachments:
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V.E.ii. Agreement with Rogers County Board of County Commissioners for Interlocal Property Maintenance for the 2025-2026 school year as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
Attachments:
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V.F. Finance
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V.F.i. Purchase orders (encumbrances) and changes to encumbrances for July 2025
Attachments:
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Discussion:
2025-2026 General Fund #327-480 (Vendors) $399,512.12
2025-2026 General Fund Net Change Orders $2,000.00 2025-2026 Building Fund #59-63 (Vendors) $33,175.00 2025-2026 Building Fund Net Change Orders $6,185.00 2025-2026 Child Nutrition Fund #28-33 (Vendors) $136,767.40 2025-2026 Bond Fund 31 #161-204 (Vendors) $732,789.10 2025-2026 Bond Fund 39 #4 (Vendors) $6,118.83 |
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V.F.ii. Activity Financial Report for July 2025
Attachments:
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V.F.iii. Advertising Agreement/Contract with Tulsa SCHEELS/SCHEELS All Sports for the 2025-2026 school year at a donation of $10,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Advertising Agreement
Attachments:
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V.F.iv. Advertising Agreement / Contract with Tulsa Technology Center for the 2025-2026 school year at a donation of $4,000, as outlined in the attachment and authorize the Superintendent or designee to execute the Advertising Agreement
Attachments:
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V.F.v. Memorandum of Understanding (MOU) with the Board of Regents of the University of Oklahoma, for and on behalf of the Rogers State University students enrolled at the University to engage in Field Experience and Practicum for the 2025- 2026 school year, as outlined in the attachment and authorize the Superintendent or designee to execute the MOU
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V.G. Human Resources
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V.G.i. Transitions
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VI. Communications/Superintendent - Dr. Margaret Coates
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VI.A. Board to consider and take possible action on the proposed Board of Education Meeting dates for the 2026 calendar year as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B. Board to consider and take possible action on the 2025-2026 Education Service Center Representatives for Owasso Public Schools
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII. Teaching and Learning - Mark Officer
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VII.A. Board to consider and take possible action on the proposed edits, changes, and additions to Policy #1.22, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VII.B. Board to consider and take possible action on a Contract with ProCare Therapy doing business as a New Direction Solutions, LLC to provide a Consultant as a Special Education Teacher for the 2025-2026 school year at a cost as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Technology - Dr. Michelle Baker
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VIII.A. Board to review Policy #5.20 for first reading. Edits, changes, and additions to the policy are outlined in the attachment
Attachments:
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VIII.B. Board to consider and take possible action on a quote from Instructure, Inc. for the purchase of transcript services through Parchment for the 2025-2026 school year at a cost of $12,861.00 as outlined in the attachment and authorize the Superintendent or designee to execute the Quote
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.C. Board to consider and take possible action on an Agreement with T-Mobile USA, Inc for data service for 90 hotspots for student use for the 2025-2026 school year at a cost of $13,596.00, as outlined in the attachment and authorize the Superintendent or designee to execute the Agreement
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Finance - Phillip Storm
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IX.A. Board to consider and take possible action on the Treasurer's Report for July 2025
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.B. Board to Consider and Take Possible Action on Certificate and Order to County Clerk and County Treasurer as per the Attached Form
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.C. Board to consider and take possible action on the Contract with Inspire Financial Group for a Volleyball advertising sponsorship for the 2025-2026 school year at a donation of $1,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.D. Board to consider and take possible action on the Contract with Eagle Window Tint for an advertising sponsorship for the 2025-2026 school year at a donation of $2,500 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.E. Board to consider and take possible action on the Contract with Kaci Miller State Farm for an advertising sponsorship for the 2025-2026 school year at a donation of $2,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.F. Board to consider and take possible action on the Contract with Pathway Church for an advertising sponsorship for the 2025-2026 school year at a donation of $400 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.G. Board to consider and take possible action on the Contract with Christian Brothers Automotive for an advertising sponsorship for the 2025-2026 school year at a donation of $4,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.H. Board to consider and take possible action on the Contract with Tulsa Accident Care Center for an advertising sponsorship for the 2025-2026 school year at a donation of $5,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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IX.I. Board to consider and take possible action on the Contract with First United Mortgage for an advertising sponsorship for the 2025-2026 school year at a donation of $5,000 as outlined in the attachment and authorize the Superintendent or designee to execute the Contract
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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X. Human Resources - Lisa Johnson
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X.A. Board to consider and take possible action on the proposed edits, changes and additions to Policy #1.22a, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.B. Board to consider and take possible action on the proposed edits, changes and additions to Policy #1.47, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.C. Board to consider and take possible action on the proposed edits, changes and additions to Policy #2.13, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.D. Board to consider and take possible action on the proposed edits, changes and additions to Policy #3.12, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.E. Board to consider and take possible action on the proposed edits, changes and additions to Policy #2.19, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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X.F. Board to consider and take possible action on the proposed edits, changes and additions to Policy #2.27, as outlined in the attachment
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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XI. Executive Session
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XI.A. Vote to convene into executive session for the purpose of discussing 1 appeal of denied out of district student transfer (Student A) with a review of confidential educational records and transfer request of the student whereby disclosure of any additional information could potentially violate FERPA as authorized by Okla.Stat.Tit25§307(B)(7)
Action(s):
No Action(s) have been added to this Agenda Item.
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XI.B. Acknowledge return to Open Session
Discussion:
Acknowledge return to Open Session at 7:41p.m.
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XI.C. Statement of Executive Session Minutes
Discussion:
During the executive session, the members of the Board of Education who were present were Stephanie Ruttman, Rhonda Mills, Neal Kessler, Frosty Turpen and Brent England. Also present during the executive session was Dr. Margaret Coates and Dr. Michelle Baker. During the executive session board members discussed the appeal of a denied out of district student transfer. Nothing else was discussed and no votes were taken. This will constitute the minutes of the executive session. |
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XII. Board to consider and take possible action to accept or overturn the decision of the Superintendent to deny transfer request of Student A
Action(s):
No Action(s) have been added to this Agenda Item.
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XIII. New Business
Discussion:
There was no new business. |
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XIV. Comments from the Public Regarding Non-Agenda Items
Each individual will have five (5) minutes to share their remarks related to the specific non-agenda item received in writing by the board minutes clerk seven (7) days prior to the board meeting date. The total time allotted to comments from the public regarding non-agenda items will not exceed fifteen (15) minutes. |
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XIV.A. Mr. Doug Hall
Discussion:
Not in attendance. |
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XV. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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