October 13, 2026 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Burch Kamal Lolar Neal
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Discussion:
Also present were the following: Kim Ellis, Kelly Henderson, Lisha Elroy, Tamara Gregor, David Ellis, Kelly Arnold, and Jessica Bryant.
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2. Flag Salute
Discussion:
The flag salute was led by Board President Krista Lolar.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Food 4 Kids
Rationale:
Annual check presentation from the Duncan Chamber of Commerce from the Food for Kids Auction.
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4.B. Discussion and possible motion regarding the High School Dropout Report
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Action(s):
No Action(s) have been added to this Agenda Item.
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4.C. District Update
Discussion:
Assistant Superintendent Kim Ellis highlighted several celebrations throughout the district including: the building improvements and increasing student achievements at the Edge Academy, Gifted & Talented enrollment and student progress led by Stacy Smith, student numbers within the EL (English Learners) department throughout the district, the HS Band recently placed 1st and was named Grand Champion receiving honors for Outstanding Colorguard and Drumline with high Visual and Music scores at the Elgin Southwest Showdown, and after winning Regionals the High School Softball team is headed to State later this week.
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5. Consideration and vote to elect or not elect the following as new member of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
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5.A. Position No. 4: Chad Hance (OROS), Superintendent of Cache Public Schools, to a 2026-2029 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.B. Position No. 6: Channa Byerly (CCOSA), Superintendent of Duncan Public Schools, to a 2027-2030 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Position No. 7: Ryan Spilman (OASBO), Executive Director of Finance of Putnam City Public Schools, to a 2027-2030 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. Position No. 8: Jay Edelen (OROS), Superintendent of Western Technology Center, to a 2027-2030 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.E. Position No. 11: Shawn Hime (OSSBA), Executive Director of OSSBA, to a 2027-2031 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.F. Position No. 14: Rick Gowin (OSSBA), Board Member of North Rock Creek Public Schools, to a 2027-2030 term
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Action(s):
No Action(s) have been added to this Agenda Item.
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the September 9, 2026 Special Meeting
Rationale:
Resubmitted for approval due to the previously approved minutes not listing those in attendance.
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Discussion:
These minutes were previously approved but did not list those in attendance. This is a corrected version.
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6.B. Minutes of the September 15, 2026 Regular Meeting
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6.C. Cafeteria Monthly Report
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6.D. Monthly Financial Reports
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6.E. Activity Fund Reports
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6.F. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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6.G. Encumbrance Reports
General Fund 11 Purchase Order Numbers 11561-11628, total dollar value of $96,944.05 Building Fund 21 Purchase Orders, Number 21153-21178, total dollar value of $103,295.48 Bond Fund 36 Purchase Orders, Number 36709-36717, total dollar value of $85,999.96 Change Order Listing(s) of Encumbrances Encumbrance(s) More Than 10% Over
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6.H. Board of Education Regular Meeting dates for 2027 calendar year
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6.I. 2027 Election Resolution for Board Member position #2
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6.J. Virtual Day Instructional Plan for FY 27-28
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6.K. Cameron University Memorandum of Understanding for district personnel Apprenticeship Pathway
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6.L. CWA Group, PLLC - Standard Form of Agreement for services
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6.M. Duncan Public Utilities Authority - Non-Exclusive Lease Agreement covering the sidewalk/trail across the front of Horace Mann Elementary
Rationale:
This is an annual renewal to protect the school from any liability regarding the walking trail.
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6.N. H&L Processing - Beef for district Cafeteria's in the amount of $25,000.00 paid by the ODAFF Grant
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6.O. Legacy Fire Protection - repairs to underground water lines at Central Office in the amount of $51,139.00 paid by the Insurance Fund
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, contract changes, and changes of extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment of support staff as listed on Schedule A1, inclusive.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, contract changes, and changes of extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment of support staff as listed on Schedule A1, inclusive. No action was taken in Executive Session.
Discussion:
There was no Executive Session, therefore the meeting continued.
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9. Discussion and possible action regarding resignations, employment, contract changes, and changes of extra-duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding Extra Duties for support staff as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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13. The next Regular Meeting of the Board of Education will be held on Tuesday, November 10, 2026 at 6:00 P.M. at the Administration Building at 1702 W. Spruce, Duncan, OK
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14. Adjournment
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Discussion:
This concludes the business that came before the Board on October 13, 2026 and at 6:27 P.M. Board President Krista Lolar declared the meeting adjourned.
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