October 10, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Kelly Henderson, Rose Garcia, Ken Shaw, LeeAnn Millan, Cathy Barker, Sonia Norton, Sherry Sessums, Lori McCann, Cassie Berthold, Koree Goldsmith, Donna McConnell, Jessica Clayton, Allison Lovett, Deanna Hosch, students and parents from Woodrow Wilson Elementary, Kim Ellis, and Merry Stone.
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2. Flag Salute
Discussion:
The flag salute was led by students of Woodrow Wilson Elementary.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Chicken Express Employees of the Month
Discussion:
Certified, Teacher of the Month, Deana Hosch, of Emerson Elementary and Support Staff Employee of the Month, Rose Garcia, of the High School Child Nutrition Department were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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5. Site Presentation by Woodrow Wilson Elementary
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Discussion:
Each site submits one video update to present to the board each school year. This month, Woodrow Wilson Elementary was highlighted. Principal, Cassie Berthold, showcased the new digital marquee and playground equipment that have recently been installed and completed.
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6. Superintendent's Report
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6.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, reported to the board the status and progress that has been made on current DPS 2020 Vision Bond projects.
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6.B. Presentation of the district's Operational Budget
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Discussion:
The district's Operational Budget was presented by the district Treasurer, Lori McCann.
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6.C. Bond Oversight Committee Report
Rationale:
The BOC doesn't meet until 4:30 p.m. the day of the board meeting. The report will be presented to the board at the regular meeting.
Discussion:
Due to unforeseen circumstances, the BOC was not able to meet earlier today. Therefore, there was no BOC Report to present to the board.
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6.D. District Update
Discussion:
Assistant Superintendent, Merry Stone, highlighted many exciting things that are going on throughout the district: wrapping up the first 9-weeks of school, ongoing Parent/Teacher Conferences, the upcoming Fall Break, the conclusion of Fall Sports, the High School Band receiving first place at a recent Marching Contest, new playground equipment throughout the district elementary sites, as well as new digital marquees, and more.
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Minutes of the September 12, 2023 Regular Meeting
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7.B. Minutes of the September 25, 2023 Special Meeting
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7.C. Cafeteria Monthly Reports
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7.D. Financial Reports
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7.E. Activity Fund Reports
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7.F. Additions, deletions, and/or changes to Activity Fund Sub-accounts
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7.G. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.H. Encumbrance Reports
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7.I. Out-of-State Travel - High School Vocal Music trip March 14-17, 2024 to San Antonio, TX
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7.J. Board of Education Regular Meeting dates for 2024 calendar year
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7.K. 2024 Election Resolution for Board Member Position #4
Rationale:
Purchase orders to cover these expenses have already been set up and approved by the board:
PO 45060 to the Stephens County Election board for $7,400.00 dated 07/01/2023 and PO 45020 to the Duncan Banner for publication of the Legal Notice and Press Release for an estimated $35.00, also dated 07/01/2023. Both PO's were approved and listed on the Schedule D Encumbrances for July 1st, item 6.P.2, of the 06/20/2023 Regular Meeting.
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7.L. Host After-School Tutoring at all district sites
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7.M. Language Support Services Agreement and Guidelines for EL Interpreters and Translators working for the district
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7.N. Comanche Public Schools IEP Agreement for Transportation of Students to the Oklahoma School for the DEAF
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7.O. Behrnes Law PLLC - Engagement Letter and Fee Agreement for district Legal Attorney fee's in the amount of $40,000.00
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7.P. Trafera - replacement chromebooks for grades 4-5 at Woodrow Wilson Elementary in the amount of $39,875.00 paid by Federal Funds
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7.Q. Trafera - replacement Chromebooks for grades 6-12 in the amount of $47,850.00 paid by Federal Funds
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8. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and changes of contract and extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, and changes of contract and extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Merry Stone.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding resignations, employment, and changes of contract and extra-duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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13. The next Regular Meeting of the Board of Education will be held on Tuesday, November 14, 2023 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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14. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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