March 11, 2019 at 6:30 PM - Regular Meeting Agenda

Minutes
1. Call to Order and Recording of Members Present and Absent
Discussion:  Staff:  Mr. Mike Anderson, Superintendent; Mrs. Paula Kedy, Executive Director;
Mr. Bryan Harwell, Executive Director; Mrs. Lisa Fulton, Federal Programs Director;
Mrs. Kelly Howry, Minutes Clerk

Guests: Eric Swanson, Ada News; Mr. Kevin Mann, Willard Principal; Mrs. Dana
McNutt, Willard Counselor; Willard students and guardians: Ja and Trent Havens, Kylee
Witt, Boogie Evans, Ashley Witt, Eden Boggs, Braeson Pruitt, Beans Factor, Kellen
Stuart, David and Anneliese Weir
2. Vote to Approve or Not to Approve Minutes of February 11, 2019 Meeting
3. Willard Grade Center's Principal's Report
Discussion:    Mr. Kevin Mann, Principal, of Willard Grade Center was joined by fellow faculty members and students who provided a report of the Willard events and student successes.  They discussed their school motto and theme for the year.  They discussed the community projects they have been involved in this year as well as the events they have hosted at Willard which included the Veteran’s Day program and the ECU Tiger Business Academy.  They recognized outstanding teachers and students.  They gave brief reports on their Dart STEM iLab, their iCAP program, and AVID. 
 
4. Vote to Approve or Not to Approve Encumbrance Orders:
Discussion:  Mr. Anderson reviewed the encumbrance orders for the month in each of the funds listed below. 
4.a. General Fund:  P.O. #699-799; #50478-50492
4.b. Building Fund:  P.O. #92-94
4.c. Bond Fund: P.O. #55-58
4.d. Gifts Fund:  P.O. #98-122
4.e. Activity Fund:  P.O. #425-484
4.f. Athletic Fund:  P.O. #403-499
5. Treasurer’s Management of Funds and Investment Report
Discussion:  Mr. Anderson presented the management and investments reports.
6. New Business
Discussion:  There was no new business.
7. Superintendent's Report
Discussion:  Mr. Anderson presented information on the items listed below in his report.  A copy of said report is attached to these minutes
7.a. Legislative Update
7.b. Bond Projects
7.c. Proposed 2019-2020 School Calendar and Parent Teacher Conference Dates
7.d. Out-of-State Travel Request
Discussion:  Included on "Schedule C" is the out-of-state travel request submitted by Mrs. Natalie Hughes, Ada Junior High School FCCLA sponsor. Mrs. Hughes is requesting to travel to Anaheim, California for the FCCLA National Leadership Conference on June 30 - July 5, 2019. The FCCLA out-of-state travel request is presented for your approval.
7.e. District News
8. Vote to Approve or Not to Approve the 2019-2020 School Calendar as shown on Schedule A
9. Vote to Approve or Note to Approve the 2019-2020 Parent Teacher Conference Dates as shown on Schedule B
10. Discussion and possible board action to appoint the following Compliance Coordinators:
          Title II/504                                            Linda Dickinson and Jeannie Neal
          Title VI                                                  Mike Anderson
          Title IX                                                  Bryan Harwell
11. Presentation and discussion on 2017-2018 Oklahoma School Report Cards
Discussion:  This agenda item provided the Board with information and discussion on the 2017-2018 Oklahoma School Report Card.  Copies of the information distributed to board members is attached hereto and made a part of these minutes.
12. Vote to Approve or Not to Approve Out-of-State Travel Request as shown on Schedule C
13. Vote to Approve or Not to Approve Activity Fund Fundraiser as listed on Schedule D
Discussion:  The Ada High School Track Program and Coach Mr. Mart Leming are requesting approval for an additional fundraiser to help fund supplemental Track and Field activities.  Approval is recommended.
14. Vote to Accept or Not to Accept Funds:
a.  Local Agreement                       Sprint Lease Agreement                    $600.00
b.  State of Oklahoma                     DHS                                                   $728.17 
15. Comments by Board Members
Discussion:   Mr. Stuart complimented the staff on the excellent job of hosting the 3A basketball tournament at the ACAC.
16. Proposed executive session to conduct ongoing evaluation of the superintendent, discussion and possible action on hiring of superintendent, discussion and possible action on the employment of District Treasurer, Executive Director of Human Resources & Operations & Athletic Director, and Executive Director of Academics & Instruction, and to accept the resignations of Tonya Crisp and Menee Thomsen as shown on Schedule E  25 O.S. Section 307(B)(1)
17. Acknowledge Return to Open Session
Discussion:  Ms. Norris acknowledged the return to open session at 9:25 p.m.
 
18. Statement of Executive Session Proceedings
Discussion:  Present:  Ms. Keri C. Norris, President; Mr. Russ Gurley, Vice-President; Mr. Doug
Haney, Clerk; Mr. Kyle Stuart, Member; Dr. Todd Boone, Member;  Mr. Mike Anderson,
Superintendent; and  Mrs. Kelly Howry, Minutes Clerk.

Clerk:  President, what issues were discussed in Executive Session?
President:  The items that were discussed were the ongoing evaluation of the
superintendent, discussion and possible action on hiring of superintendent, discussion and
possible action on the employment of District Treasurer, Executive Director of Human
Resources and Operations and Athletic Director; and Executive Director of Academics
and Instruction, and to accept the resignations of Tonya Crisp and Menee Thomsen as
shown on Schedule E.    25 O.S.Section 307(B)(1)
 
Clerk:  Were any votes taken in Executive Session?
President:  No.

Clerk:  Were any other topics or issues discussed while in Executive Session?
President:  No.

 
19. Action Items:
19.a. Vote to Hire or Not to Hire District Personnel as shown on Schedule E
19.b. Vote to Accept or Not to Accept Resignations of Tonya Crisp and Menee Thomsen 25 O.S. SECTION 307(B)(1)
20. Vote to Adjourn 
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