Public Meeting Minutes: July 15, 2019 at 7:00 PM - Board of Education Regular Meeting

Call to Order

Roll Call of Members

Declaration of Quorum to Conduct Business

Approval of Minutes

Regular Meeting of June 10, 2019

Action(s):

Motion passed:

Motion to approve the Regular Meeting Minutes of June 10, 2019. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Special Meeting of June 26, 2019

Action(s):

Motion passed:

Motion to approve the Special Meeting Minutes of June 26, 2019 with changes to 12:00 a.m. to 12:00 p.m on call of order. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Superintendent's Report

Treasurer/ Budget Briefing

Consent Agenda

Action(s):

Motion passed:

Motion to approve Consent Agenda as presented items a - p. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

General Fund Encumbrances #1 - #134 $1,472,209.64

Building Fund Encumbrances #1 - #7 $671,042.50

Child Nutrition Fund Encumbrances #1 - #12 $238,811.00

Transportation Bond #34 Encumbrances #1- #2 $600,000.00

Activity Fund Custodian's Report

Approve Garrett Smith as Title IX Coordinator

Approve Steven Callen as 504/ ADA Coordinator

Approve Chad Wilson as EEO Officer

Approve Superintendent Chad Wilson as Purchasing Agent for Weatherford Public Schools Independent School District, Authorized Representative for all Federal Programs including E-Rate and Child Nutrition, and Designated Custodian for the general fund, building fund, child nutrition fund, bond funds, activity fund, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for 2019 - 2020 SY

Reliance Communications School Messenger Renewal Authorization for FY 2019 - 2020

Kellogg & Sovereign Service Agreement Renewals for E- Rate FY 2020 - 2021

New Administration Office Surplus

Acknowledge the Superintendent's Receipt and Acceptance of the following resignations and retirements:

Nathan Davenport - WMS Science Teacher

Application FY 2019 - 2020 Activity Sub-Accounts:

Acct #834 - East Elem Library

Acct #853 - Class of 2020

Acct # 870 - Club Spike It

Fundraisers for 2019 - 2020 School Year:

West Elem - Garage sale to clean out all surplus and teacher donated items

West Elem - Sell Cookie Dough

West Elem - Sell Candles

Class of 2020 - Tshirts, Donations, Casa Sotos Fundraisers, Photos, Raffle, Decals & License tags, Dodge ball tournament

WHS National Honor Society - Host a homecoming dance after the homceoming football game on Sept 20, 2019

WHS National Honor Society - Sell T-shirts

FCCLA - Donations, Food Sales, Quilt Raffles, Dues

Club Spike It - Car wash, Ace Hardware, Casa Soto, Buttons, Bake sales, Yard signs, Driveway paintings, Clinic 4th - 6th grade, Raffle, Selling shirts, Popsockets, Concession, Decals, MS tournament fees, Programs, Mascot emblems, Volleyball tournament, Window washing, Food trucks, Camp

WMS Activity -WMS Vending, WMS Basketball concession stand, Lifetouch Photograph commission, Donations, Tshirt Sales, School Dance, SPUD Week Activities, Concession Stand rewards

WMS 6th - Student fee for school supplies

Activity Fund Appointments for FY 2019 - 2020:

Missy Patterson as Assistant Activity Fund Custodian

General Business

Discussion/Possible Action on Agreement between State of Oklahoma Department of Rehabilitation Services Transition School-to-Work: Work Study an Weatherford Public Schools for the 2019 - 2020 School Year

Action(s):

Motion passed:

Motion to approve the Agreement between State of Oklahoma Department of Rehabilitation Services Transition School-to-Work: Work Study and Weatherford Public Schools for the 2019 - 2020 School Year. This motion, made by Carter Robinson and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on Memorandum of Understanding between Big Five Community Services, Inc. and Weatherford Public Schools for 2019 - 2020 School Year

Action(s):

Motion passed:

Motion made to approve the Memorandum of Understanding between Big Five Community Services, Inc. and Weatherford Public Schools for 2019 - 2020 School Year. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on a motion approving the renewal of the sublease of Improvements to the Performing Arts Center and an Addition to Burcham Elementary School for the fiscal year ending June 30, 2020 as required under the provisions of the Sublease Agreement dated July 1, 2011 between the District and Weatherford Industrial Trust

Action(s):

Motion passed:

Motion to approve the renewal of the sublease of Improvements to the Performing Arts Center and an Addition to Burcham Elementary School for the fiscal year ending June 30, 2020 as required under the provisions of the Sublease Agreement dated July 1, 2011 between the District and Weatherford Industrial Trust. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on Agreement with Weatherford Public Schools and the Center for Communication and Engagement for SY 2019 - 2020

Action(s):

Motion passed:

Motion made to approve Agreement with Weatherford Public Schools and the Center for Communication and Engagement for SY 2019 - 2020. This motion, made by Bryan Bayless and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on CN Price increase for Students and Staff for SY 2019 - 2020

Action(s):

Motion passed:

Motion made to approve the CN Price increase for Students and Staff for SY 2019 - 2020. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action to approve or not approve Certified Teacher Pay Scale and Director Salaries for the 2019 - 2020 SY

Action(s):

Motion 1 passed:

Motion to approve the Certified Teacher Pay Scale for 2019 - 2020 SY. This motion, made by Bryan Bayless and seconded by Carter Robinson, passed.

Motion 2 passed:

Motion to approve the Director Salaries with increase of $1,220 for the 2019 - 2020 SY. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Transportation Director

Maintenance Director

Assistant Maintenance Director

Technology Director

Discussion/Possible Action to approve or not approve Support Pay Scale for the 2019 - 2020 SY

Action(s):

Motion passed:

Motion made to approve the approve Support Pay Scale for the 2019 - 2020 SY. This motion, made by Carter Robinson and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on updating policy C-42 Food Procurement

Action(s):

Motion passed:

Motion to approve updating updating policy C-42 Food Procurement. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Proposed executive session to discuss the hiring of :
Certified Personnel for the 2019 - 2020 SY
Support Personnel for the 2019 - 2020 SY
Athletic Extra Duty
SWOSU Ag Farm Purchase
and conduct ongoing evaluation of the superintendent
25 O.S. Section 307 (B)(1)

Vote to convene to Executive Session

Action(s):

Motion passed:

Motion to approve to convene to executive session at 7:24 p.m. This motion, made by Bryan Bayless and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Acknowledge return to Open Session

Discussion: No matters were discussed other than those listed on the agenda and no votes were taken during Executive Session. Those present in Executive Session were Chris Gregston, Scott Selsor, Dennis Green, Kim Ingram, Bryan Bayless, Chad Wilson, and Mark Shadid.

Vote to approve, disapprove, or table Recommendations to hire the following Certified Personnel for the 2019-2020 School Year:

WMS Science Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Michelle Agan on a temporary contract as a Science Teacher at WMS. This motion, made by Bryan Bayless and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

WMS Science Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Steve Leonard on a temporary contract as a Science Teacher at WMS. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

WHS English Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Gabriel Pennington on a temporary contract as a English Teacher at WHS. This motion, made by Carter Robinson and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

WHS English Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Carlyn Magness on a temporary contract as a English Teacher at WHS. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

WMS Teacher/Coach

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Kimmi Sawatzky on a temporary contract as a Teacher/Coach at WMS. This motion, made by Bryan Bayless and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

WHS ISS

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Mark Shadid on a temporary contract as a WHS ISS Teacher at WHS. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

WHS Assistant Principal

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Danny Clifton as Assistant Principal for WHS. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Burcham Assistant Principal

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Dru Svitak as Assistant Principal for Burcham Elementary. This motion, made by Bryan Bayless and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Vote to approve, disapprove, or table Recommendations to hire the following Support Personnel for the 2019-2020 School Year:

Bus Driver

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Joe Morgan as a Bus Driver. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Paraprofessional at West Elem

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Alexandria Chipps as a paraprofessional at West Elem. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Technology Support Specialist

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Josh James as a Technology Support Specialist. This motion, made by Bryan Bayless and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Vote to approve, disapprove, or table hiring the following Athletic Extra Duty Positions

Action(s):

Motion passed:

Motion to approve the Athletic Extra Duty positions for the 2019-2020 school year as listed. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Discussion of purchase for the SWOSU Ag Farm at Deer Creek/ E 1010 County Rd Weatherford OK

New Business

Adjournment of Meeting

Action(s):

Motion passed:

Motion to adjourn at 8:58 p.m. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

July 15, 2019 at 7:00 PM - Board of Education Regular Meeting

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