Public Meeting Minutes: June 10, 2019 at 7:00 PM - Board of Education Regular Meeting

Call to Order

Roll Call of Members

Declaration of Quorum to Conduct Business

Approval of Minutes

Special Meeting of May 10, 2019

Action(s):

Motion passed:

Motion to approve the Special Meeting Minutes of May 10, 2019. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Regular Meeting of May 13, 2019

Action(s):

Motion passed:

Motion to approve the Regular Meeting Minutes of May 13, 2019. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Special Meeting of May 24, 2019

Action(s):

Motion passed:

Motion to approve the Special Meeting Minutes of May 24, 2019. This motion, made by Carter Robinson and seconded by Kim Ingram, passed.

No Action(s) have been added to this Agenda Item.

Superintendent's Report

Letter to Board Members

Treasurer/ Budget Briefing

Consent Agenda

Action(s):

Motion passed:

Motion to approve Consent Agenda as presented items 6a - 6p. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

General Fund Encumbrances #1000 - #1022 $147,261.70

Building Fund Encumbrance #119 - #121 $4,250.00

Child Nutrition Fund Encumbrances #66 $500.00

Building Bond #33 Encumbrance #8-9 $35,969.04

Change Orders

Activity Fund Custodian's Report

East Elem Library Surplus

West Elem Surplus

Oklahoma State School Boards Association Membership for 2019 - 2020

Oklahoma State School Boards Association Policy Services for 2019 - 2020

Renewal of the Lease Purchase Agreements for FY 2019 - 2020:

DeLage Landen Public Finance

Pitney Bowes - Postage Machine (Admin)

Acknowledge the Superintendent's Receipt and Acceptance of the following resignations and retirements:

Payton Stephens - Burcham Teacher's Assistant/ Head JR Softball Coach

Stephanie Hogan - WHS English Teacher

Erica Kenrick - 5th Grade Math and Science Teacher

Emma Carrell - Burcham Teacher Assistant

Ausha Baker - WMS Paraprofessional

Reggy Yount - WHS Assistant Principal

Mark Shadid - WHS Principal

Marla Pankratz - Burcham Principal

Beth Spena - Burcham Music Specialist/ WMS Choral Assistant

General Fund, Building Fund, Child Nutrition Fund, Municipal Tax Funds, Bond Funds, and Sinking Fund appointments for FY 2019 - 2020

Casey O'Connor as Encumbrance Clerk/Co-signer
2. Renita Morgan as Treasurer/Co-signer
3. Dennis Green as School Board President/Co-signer

Activity Fund Appointments for FY 2019 - 2020:

Amber Klein as Activity Fund Custodian/Co-signer
2. Karen Thompson as Activity Fund Co-signer
3. Chad Wilson as Activity Fund Co-signer

Application FY 2019 - 2020 Activity Sub-Accounts

Fundraisers for 2019 - 2020 School Year:

General Business

Discussion/Possible Action on Workers' Comp Insurance for FY 2019 - 2020

Action(s):

Motion passed:

Motion to approve the Workers' Comp Insurance contract for FY 2019-2020 with The Zenith. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on Property Insurance (OSIG) for FY 2019 - 2020

Action(s):

Motion passed:

Motion to approve the Property Insurance contract with OSIG for FY 2019 - 2020. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on Agreement between Weatherford Public Schools and Circuit Engineering for FY 2019 - 2020

Action(s):

Motion passed:

Motion to approve the Agreement between Weatherford Public Schools and Circuit Engineering for FY 2019 - 2020. This motion, made by Chris Gregston and seconded by Kim Ingram, passed.

No Action(s) have been added to this Agenda Item.

Discussion/Possible Action on Renewing Frontline Education Absence & Substitute Management for FY 2019 - 2020

Action(s):

Motion passed:

Motion made to renew Frontline Education Absence & Substitute Management for FY 2019 - 2020. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Vote to convene to Executive Session

Action(s):

Motion passed:

Motion to approve to convene to executive session at 7:14 p.m. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Proposed executive session to discuss the hiring of :
Certified Personnel for the 2019 - 2020 SY
Support Personnel for the 2019 - 2020 SY
Transfers within the district for the 2019 - 2020 SY
Re-employment status of support staff for the 2019 - 2020 SY
Contracts for Assistant Superintendent, Principals, & Assistant Principals
2019 - 2020 Contract for Superintendent
25 O.S. Section 307 (B)(1)

Acknowledge return to Open Session

Discussion: No matters were discussed other than those listed on the agenda and no votes were taken during Executive Session. Those present in Executive Session were Chris Gregston, Scott Selsor, Dennis Green, Kim Ingram, Bryan Bayless, Chad Wilson, and Mark Shadid.

Vote to approve, disapprove, or table Recommendations for the following transfers within the district for 2019 - 2020 School Year:

Burcham Teacher Assistant

Action(s):

Motion passed:

Motion made to approve the transfer of West Elem Paraprofessional to Burcham Teacher Assistant - Jayden Bozarth. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Burcham Teacher Assistant

Action(s):

Motion passed:

Motion made to approve the transfer of Burcham Paraprofessional to Burcham Teacher Assistant - Jade Mahan. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Burcham Teacher Assistant

Action(s):

Motion passed:

Motion made to approve the transfer of Burcham Cook to Burcham Teacher Assistant - Kendra Miller. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

Vote to approve, disapprove, or table Recommendations to hire the following Certified Personnel for the 2019-2020 School Year:

Burcham Kindergarten Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Brandy Chase on a temporary contract as a Kindergarten Teacher at Burcham. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

East Elem 3rd Grade Math Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Shelby Seurer on a temporary contract as a 3rd Grade Math Teacher at East Elem. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

East Elem 3rd Grade ELA Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Tonia Lodes on a temporary contract as a 3rd Grade ELA Teacher at East Elem. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

West Elem 4th Grade Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Macy Stark on a temporary contract as a 4th Grade Teacher at West Elem. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

West Elem 5th Grade Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Wendi Lewis on a temporary contract as a 5th Grade Teacher at West Elem. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

WMS Math Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Carl Steigman on a temporary contract as a Math Teacher at WMS. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

WHS Math Teacher

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Mary Eichelberger on a temporary contract as a Math Teacher at WHS. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Burcham Principal

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Brooke Hyde as Principal at Burcham. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

WHS Principal

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Garrett Smith as WHS Principal. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Vote to approve, disapprove, or table Recommendations to hire the following Support Personnel for the 2019-2020 School Year:

Burcham Paraprofessional

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Elizabeth Templeman as a Paraprofessional at Burcham. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Burcham Paraprofessional

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Yolanda Kroeker as a Paraprofessional at Burcham. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Burcham Teacher Assistant

Action(s):

Motion passed:

Motion made to approve the recommendation of the superintendent to hire Isela Rendon as a Teacher Assistant at Burcham. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Vote to approve, disapprove, or table the re-employment status of support staff for the 2019 - 2020 School Year:

Action(s):

Motion passed:

Motion to approve the rehiring of District Support Staff for the 2019-2020 school year as listed. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

Vote to approve, Disapprove, or Table Changes to 2019 - 2020 Contracts for Assistant Superintendent, Principals, & Assistant Principals

Action(s):

Motion passed:

Motion to approve the change of assistant superintendent, principals, and assistant principals 2019 - 2020 contracts of increasing the amount of teacher retirement paid by 3% making it a total of 7% paid by district. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.

No Action(s) have been added to this Agenda Item.

Vote to Approve, Disapprove, or Table 2019 - 2020 Contract for Superintendent - Chad Wilson

Action(s):

Motion passed:

Motion to approve 2019-2020 contract for Chad Wilson. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.

No Action(s) have been added to this Agenda Item.

New Business

Adjournment of Meeting

Action(s):

Motion passed:

Motion to adjourn at 8:28 p.m. This motion, made by Carter Robinson and seconded by Bryan Bayless, passed.

No Action(s) have been added to this Agenda Item.

June 10, 2019 at 7:00 PM - Board of Education Regular Meeting

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