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May 13, 2019 at 7:00 PM - Board of Education Regular Meeting

Minutes
Call to Order
Roll Call of Members
Declaration of Quorum to Conduct Business
Approval of Minutes
Regular Meeting of April 8, 2019
Action(s):
Motion to approve the Regular Meeting Minutes of April 8, 2019. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Special Meeting of April 23, 2019
Action(s):
Motion to approve special meeting minutes of April 23, 2019. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Superintendent's Report
Treasurer/ Budget Briefing
OPAA! Newsletter 
Principals' Report
Consent Agenda
Action(s):
Motion to approve Consent Agenda as presented items a-t. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
General Fund Encumbrances #889 - #969     $47,946.42
Building Fund Encumbrance #109 - #116    $70,100.15
Child Nutrition Fund Encumbrances #50 - #59    $97,265.89
Building Bond Fund 92 Encumbrance #1 - 2   $35,491.02
Change Orders
Activity Fund Custodian's Report
Close out #888 WMS Band and transfer $300 to WHS Band #805
Close out #809 Freshman Cheerleaders and transfer $2.43 to WHS Cheerleaders #808
Close out #806 Band Boosters and transfer $254.17 to WHS Band #805
Close out #849 WHS and transfer $393.36 to WHS Vending #822
Close out #899 After School Program and transfer $932.04 to Student Fund #898
Close out #859 Backpack program and transfer $1,150.00 to Food Pantry #830
Open Transfers for the 2019 - 2020 School Year
Resolution for Schools and Libraries Universal Services (E-Rate) for 2019 - 2020. This resolution authorizes filing of the form 471 applications for fund year 2019 - 2020 and the payment of the applicant's share upon approval of funding and receipts of services
 
WHS Band Surplus 
East Elementary Library Surplus 
West Elementary Library Surplus 
Burcham Elementary Library Surplus 
Acknowledge the Superintendent's Receipt and Acceptance of the following resignations and retirements:
 Jolie Hicks - AP English Literature and 12th grade English Language Arts
Kim Steinly - WHS Paraprofessional 
Stuart Purintun - WHS Math, Assistant Athletic Director, WHS Football Assistant Coach 
Katie Lack - West 5th grade Math teacher
Jena Green - East 3rd Grade Teacher 
Kylee Sullivan - Speech Language Pathologist 
Steven Leonard - WMS 6th & 8th grade Science teacher 
Fundraisers for 2018-2019 School Year:
West Elem - Concessions at Eagle Pride Challenge Day
General Business
Discussion/Possible Action on Web Hosting License and Service Agreement between Gabbart Communications and Weatherford Public School District for FY 2019- 2020 
Action(s):
Motion made to approve Web Hosting License and Service Agreement between Gabbart Communications and Weatherford Public School District for FY 2019- 2020. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible Action on Full Package Marzano Protocol + Library between Learning Sciences International and Weatherford Public School District for FY 2019 - 2020
Action(s):
Motion made to approve the Full Package Marzano Protocol + Library between Learning Sciences International and Weatherford Public School District for FY 2019 - 2020. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible Action on Application for Approval of Temporary Appropriations for the FY 2019 - 2020 
Action(s):
Motion made for the approval of Temporary Appropriations for the FY 2019 - 2020. This motion, made by Kim Ingram and seconded by Carter Robinson, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible Action on Agreement between Weatherford Public Schools and Aimee Carter Physical Therapy for Physical Therapy Services for FY 2019 - 2020
Action(s):
Motion made to approve the Agreement between Weatherford Public Schools and Aimee Carter Physical Therapy for Physical Therapy Services for FY 2019 - 2020. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible Action on Agreement between Weatherford Public Schools and Robertson Therapy for Occupational Therapy Services for FY 2019 - 2020
Action(s):
Motion made to approve the Agreement between Weatherford Public Schools and Robertson Therapy for Occupational Therapy Services for FY 2019 - 2020. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible Action on Vision Related Services Agreement between New View Oklahoma and Weatherford Public Schools for FY 2019 - 2020
Action(s):
Motion made to approve Vision Related Services Agreement between New View Oklahoma and Weatherford Public Schools for FY 2019 - 2020. This motion, made by Bryan Bayless and seconded by Kim Ingram, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible Action on Agreement between Tech-Now and Weatherford Public Schools for FY 2019 - 2020
Action(s):
Motion made to approve the agreement between Tech-Now and Weatherford Public Schools for FY 2019 - 2020. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible action to approve purchase contract with SWOSU at Deer Creek/E 1010 County Rd, Weatherford OK 73096
Action(s):
Motion made to approve the purchase contract with SWOSU at Deer Creek/E 1010 County Rd, Weatherford OK 73096. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible Action on updating Support Staff Procedural Agreement 
Action(s):
Motion made to approve the updated Support Staff Procedural Agreement. This motion, made by Carter Robinson and seconded by Kim Ingram, passed.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss the hiring of :  
Summer 2019 Extra Duty positions (3)
Certified Personnel for the 2019 - 2020 SY
Support Personnel for the remainder of 2018-2019 SY
Support Personnel for the 2019 - 2020 SY
Transfers within the district for the 2019 - 2020 SY
Re-employment status of certified personnel on continuing contracts and temporary contracts for the 2019 - 2020 SY 
Non Athletic Extra Duty 
and conduct ongoing evaluation of the superintendent
25 O.S. Section 307 (B)(1)
Vote to convene to Executive Session
Action(s):
Motion to approve to convene to executive session at 7:36 p.m. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Acknowledge return to Open Session
Discussion:  No matters were discussed other than those listed on the agenda and no votes were taken during Executive Session.  Those present in Executive Session were Chris Gregston, Scott Selsor, Dennis Green, Kim Ingram, Bryan Bayless, Chad Wilson, and Mark Shadid.
Vote to approve, disapprove, or table Recommendations for the following transfers within the district for 2019 - 2020 School Year: 
Burcham Secretary 
Action(s):
Motion made to approve the transfer of Burcham Paraprofessional to Burcham Secretary - Stephanie Moery. This motion, made by Carter Robinson and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
WHS Special Education Teacher 
Action(s):
Motion made to approve the transfer of Burcham Secretary to WHS Special Education Teacher - Laurie Shafer. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.
No Action(s) have been added to this Agenda Item.
Vote to approve, disapprove, or table Recommendations to hire the following Support Personnel for the reminder of 2018-2019 School Year:
WHS Custodian 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Jose Diaz as Custodian at WHS. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Vote to approve, disapprove, or table Recommendations to hire the following Certified Personnel for the 2019-2020 School Year:
WHS Social Studies Teacher/ Assisant WHS Football Coach
Action(s):
Motion made to approve the recommendation of the superintendent to hire Rob Renshaw on a temporary contract as a Social Studies Teacher at WHS and Assistant WHS Football Coach. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
WHS Art Teacher 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Nicole Harrington on a temporary contract as a Art Teacher at WHS. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
WHS Math
Action(s):
Motion made to approve the recommendation of the superintendent to hire Rebecca Hawkins on a temporary contract as a Math Teacher at WHS. This motion, made by Bryan Bayless and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
EL Teacher - East/ West/ MS
Action(s):
Motion made to approve the recommendation of the superintendent to hire Roxanne Lewis on a temporary contract as a EL Teacher for East/West/MS. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
East Elem Assistant Principal 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Sharon Ard on a temporary contract as a Assistant Principal at East Elem. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.
No Action(s) have been added to this Agenda Item.
East 3rd Grade Math Teacher
Action(s):
Motion made to approve the recommendation of the superintendent to hire Kaley Spoon on a temporary contract as a 3rd grade Teacher at East Elem. This motion, made by Carter Robinson and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Speech Pathologist 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Taylor Terry on a temporary contract as Speech Pathologist. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Burcham Kindergarten Teacher
Action(s):
Motion made to approve the recommendation of the superintendent to hire Reagan Harris on a temporary contract as a Kindergarten Teacher at Burcham. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Burcham 1st Grade Teacher 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Dayna Mack on a temporary contract as a 1st grade Teacher at Burcham Elem. This motion, made by Bryan Bayless and seconded by Carter Robinson, passed.
No Action(s) have been added to this Agenda Item.
WMS Special Education Teacher 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Ben Ervin on a temporary contract as a Special Education Teacher at WMS. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
WMS Special Education Teacher 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Sheri McCoy on a temporary contract as a Special Education Teacher at WMS. This motion, made by Bryan Bayless and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Vote to approve, disapprove, or table recommendations for the following persons to be hired for summer 2019 Extra Duty:
Extended School Year Speech Language Therapy
Action(s):
Motion made to approve the recommendation of the superintendent to hire Nikki Perkins for ESY Speech Language Therapy. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Extended School Year Speech Language Therapy
Action(s):
Motion made to approve the recommendation of the superintendent to hire Jennifer Daniels for ESY Speech Language Therapy. This motion, made by Carter Robinson and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Extended School Year Speech Language Therapy
Action(s):
Motion made to approve the recommendation of the superintendent to hire Melissa Sharry for ESY Special Ed. This motion, made by Carter Robinson and seconded by Kim Ingram, passed.
No Action(s) have been added to this Agenda Item.
Vote to approve, disapprove, or table the re-employment status of certified personnel on Continuing contracts and temporary contracts for the 2019 - 2020 School Year:
Action(s):
Motion made to approve the re-employment of the certified personnel on continuing and temporary contracts for the 2019-2020 SY. This motion, made by Chris Gregston and seconded by Carter Robinson, passed.
No Action(s) have been added to this Agenda Item.
Discuss hiring the following non Athletic Extra Duty Positions for Spring Semester 2019:
WHS Vocal Music Spring Semester 2019 
Action(s):
Motion made to approve the recommendation of the superintendent to hire Marti Bessinger for WHS Vocal Music Spring Semester 2019 Extra Duty. This motion, made by Bryan Bayless and seconded by Kim Ingram, passed.
No Action(s) have been added to this Agenda Item.
WHS Vocal Music Spring Semester 2019 
Action(s):
Motion made to approve the recommendation of the superintendent to hire April Fu for WHS Vocal Music Spring Semester 2019 Extra Duty. This motion, made by Chris Gregston and seconded by Kim Ingram, passed.
No Action(s) have been added to this Agenda Item.
New Business
Adjournment of Meeting
Action(s):
Motion to adjourn at 8:49 p.m. This motion, made by Chris Gregston and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
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