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January 14, 2019 at 7:00 PM - Board of Education Regular Meeting

Minutes
Call to Order
Roll Call of Members
Declaration of Quorum to Conduct Business
Approval of Minutes
Regular Meeting of 12/10/2018
Action(s):
Motion to approve the Regular Meeting Minutes of 12/10/2018. This motion, made by Bryan Bayless and seconded by Kim Ingram, passed.
No Action(s) have been added to this Agenda Item.
Superintendent's Report
Letter to Board Members
OPAA! Newsletter
Treasurer/Budget Briefing
Principals' Report
Consent Agenda
Action(s):
Motion to approve Consent Agenda as presented items a- p. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
General Fund Encumbrances #607 - #669 $67,319.33
Building Fund Encumbrance #69 - #80 $21,430.38
Child Nutrition Fund Encumbrances #37 - #38 $500.00
Building Bond Encumbrance # 3 $1,710.00
Sinking Fund Encumbrance #2 $2,063,970.00
Change Orders
Activity Fund Custodian's Report
Sick Leave Sharing Request - Lindsey Mickley
Sick Leave Sharing Request - June Gerber
Child Nutrition Surplus
Athletics Surplus
Request for Use of School Suburban for an Out of State Trip to Overland Park, KS for the Softball Coaching staff to attend coaches' clinic
Project AWARE Grant Counselor Amy Beck trip to Washington, DC for required training
Acknowledge the Superintendent's Receipt and Acceptance of the following resignations and retirements:
Fundraisers for 2018-2019 School Year:
General Business
Discussion/Possible Action on Sanctioning 7th & 8th Grade Boys' Soccer
Action(s):
Motion to approve the sanctioning 7th and 8th Grade Boys' Soccer. This motion, made by Kim Ingram and seconded by Scott Selsor, passed.
No Action(s) have been added to this Agenda Item.
Discussion/Possible action upon a Resolution authorizing the Board of Education of Independent School District No. 26 of Custer County, Oklahoma (Weatherford Public Schools), to lease certain real property to the Weatherford Industrial Trust, a public trust; and authorizing the President to execute the Ground Lease upon behalf of the Board as lessor, in several multiple originals, and after the same shall have been attested by the Clerk, to deliver such Ground Lease to the aforesaid Authority, as lessee and directing the President, upon behalf of said School District, to execute any and all documents related to the Ground Lease and the transaction.
Action(s):
Motion made to approve action upon a Resolution authorizing the Board of Education of Independent School District No. 26 of Custer County, Oklahoma (Weatherford Public Schools), to lease certain real property to the Weatherford Industrial Trust, a public trust; and authorizing the President to execute the Ground Lease upon behalf of the Board as lessor, in several multiple originals, and after the same shall have been attested by the Clerk, to deliver such Ground Lease to the aforesaid Authority, as lessee and directing the President, upon behalf of said School District, to execute any and all documents related to the Ground Lease and the transaction. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Discussion/possible action upon a Resolution authorizing the acceptance by Independent School District No. 26 of Custer County, Oklahoma (Weatherford Public Schools) of a Sublease Agreement whereby the Weatherford Industrial Trust will sublease certain real property to Independent School District No. 26 of Custer County (Weatherford Public Schools); and authorizing and directing the President, upon behalf of said School District, to execute the aforesaid Sublease Agreement between the Weatherford Industrial Trust, as lessor, and the School District, as lessee, and authorizing the Clerk to attest and affix the seal of the School District to the Sublease Agreement and to deliver the same to the Weatherford Industrial Trust, as lessor and authorizing and directing the President, upon behalf of said School District, to execute any and all documents related to the Sublease Agreement and the transaction.
Action(s):
Mote made to approve action upon a Resolution authorizing the acceptance by Independent School District No. 26 of Custer County, Oklahoma (Weatherford Public Schools) of a Sublease Agreement whereby the Weatherford Industrial Trust will sublease certain real property to Independent School District No. 26 of Custer County (Weatherford Public Schools); and authorizing and directing the President, upon behalf of said School District, to execute the aforesaid Sublease Agreement between the Weatherford Industrial Trust, as lessor, and the School District, as lessee, and authorizing the Clerk to attest and affix the seal of the School District to the Sublease Agreement and to deliver the same to the Weatherford Industrial Trust, as lessor and authorizing and directing the President, upon behalf of said School District, to execute any and all documents related to the Sublease Agreement and the transaction. This motion, made by Scott Selsor and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Discuss annual review of existing or consider and take action on the adoption of written policies and procedures for post-issuance compliance and continuing disclosure obligations.
Action(s):
nn. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)
Action(s):
Motion to approve to convene to executive session at 7: 39 p.m. This motion, made by Kim Ingram and seconded by Scott Selsor, passed.
No Action(s) have been added to this Agenda Item.
Discuss recommendation for the following Transfers within the district for the 2018-2019 School Year:
Action(s):
Motion made to approve Joy Camden as Art Teacher - 2nd, 3rd, 4th Building . This motion, made by Kim Ingram and seconded by Scott Selsor, passed.
No Action(s) have been added to this Agenda Item.
Discuss Recommendations to Hire the Following Support Personnel for the remaining 2018-2019 school year.
Action(s):
Motion made to hire Deborah Fulton as Teacher's Assistant for East Elementary for 2018- 2019 SY. This motion, made by Kim Ingram and seconded by Scott Selsor, passed.
Motion made to hire Stephanie Moery as Paraprofessional at Burcham Elem for 2018-2019 SY. This motion, made by Kim Ingram and seconded by Scott Selsor, passed.
No Action(s) have been added to this Agenda Item.
Discuss Recommendations to Hire the Following Certified Personnel for the remaining 2018-2019 school year.
Action(s):
Motion made to hire Cynthia McCurdy for West Elementary Special Education Teacher for 2018-2019 SY. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
Discuss Contract Renewal for the 2019-2020 School Year for Superintendent Chad Wilson
Proposed executive session to discuss the purchase or appraisal of real property. 25 O.S. Section 307(B)(3).
Acknowledge return to Open Session
Discussion:  No matters were discussed other than those listed on the agenda and no votes were taken during Executive Session.  Those present in Executive Session were Chris Gregston, Scott Selsor, Dennis Green, Kim Ingram, Bryan Bayless, Chad Wilson, and Mark Shadid.
New Business
Action(s):
Board President Dennis Green and Chad Wilson to negotiate the purchase of any real property. This motion, made by Kim Ingram and seconded by Bryan Bayless, passed.
No Action(s) have been added to this Agenda Item.
Adjournment of Meeting
Action(s):
Motion to adjourn at 9:10 p.m. This motion, made by Kim Ingram and seconded by Chris Gregston, passed.
No Action(s) have been added to this Agenda Item.
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