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June 10, 2019 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
1.2. Welcome of Visitors
2. Public Comments
2.1. Comments regarding agenda items (please sign speaker list prior to start of meeting)
2.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
3. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Dr Matousek voted yes to approve the consent agenda, but abstained on the May 13, 2019 board minutes.  Mr. Garrison voted yes to approve the consent agenda, but abstained on FY19 - PO #582, FY20 - PO#25.
3.1. Minutes of May 13, 2019 regular board meeting and May 20, 2019 special meeting. 
3.2. 2018-2019 Purchase Orders, Change Orders and Corresponding Warrants
Discussion:  Encumbrances approved, General Fund PO # 685-745; Child Nutrition PO # 91-95.
3.3. 2019-2020 Purchase Orders, Change Orders and Corresponding Warrants. 
Discussion:  Encumbrances for Approval General Fund PO# 1-71; Child Nutrition PO# 1-8; Bond Fund PO# 1; Sinking Fund PO#1.
3.4. Stipends for Donor's Choose projects funded prior to June 10, 2019.
3.5. Grant Writing Stipends for 2018-2019 school year.
3.6. Revised categorical budgets for the 2018-2019 school year.
3.7. District Application for Temporary Appropriations for the 2019-2020 school year.
3.8. Contract with Walta & Walta for legal services for the 2019-2020 school year.
3.9. Workers' Compensation proposal for Oklahoma School Assurance Group for the 2019-2020 school year.
3.10. Contract with Precision Testing Laboratories, Inc for asbestos operations and maintenance for the 2019-2020 school year. 
3.11. Property/casualty and liability insurance for the district for policy year beginning July 1, 2019.
3.12. Membership renewal for Oklahoma Technology Association for 2019-2020 school year.
3.13. Oklahoma Public School Resource Center Membership for 2019-2020 school year.
3.14. Agreement with Monarch Vending for vending machines for the 2019-2020 school year.
3.15. Contract with Oklahoma School Pictures for photographic services for the 2019-2020 school year.
3.16. Surplus Items
4. Regular Business
4.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Discussion:  No Activity Fund transfers needed.
4.2. Discussion and possible board action regarding Exclusive Adidas Products agreement  for the 2019-2020 school year.
Action(s):
Motion to approve Exclusive Adidas Products agreement  for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
4.3. Discussion and possible board action regarding purchase of a route bus. 
Action(s):
Motion to approve purchase of route bus from Ross Transportation for $79,522.00. This motion, made by James Matousek and seconded by Patrick Griffin, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
4.4. Discussion and possible board action regarding solicit of bids for an activity bus.
Action(s):
Motion to approve solicit of bids for an activity bus. This motion, made by James Matousek and seconded by Cristopher Choate, tabled.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
4.5. Discussion and possible board action regarding well proposal lease with Chisholm Oil and Gas Operating, LLC.
Action(s):
Motion to allow superintendent to negotiate agreement with Chisholm Oil and Gas Operating, LLC for lease of interest for a cash consideration of $2,700 per net mineral acre, reserving a proportionate 1/8th royalty and delivering an 87.50% net revenue interest. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
5. New Business
Discussion:  No New Business.
6. Superintendent's Reports
6.1. Financial Update
6.2. Facilities
6.3. Update on School Programs
6.4. Community Engagement Issues
6.5. Student/Staff Policy Issues
7. Personnel
7.1. Proposed executive session to discuss certified and non-certified personnel for the 2019-2020 school year. 25 O.S. Section 307(B)(1) 
a. Vote to enter executive session
b. Acknowledge executive session
c. Presidents statement of executive session minutes
Action(s):
Motion to enter into executive session to discuss certified and non-certified personnel for the 2019-2020 school year. 25 O.S. Section 307(B)(1). This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  At 8:34  p.m., Mr. Griffin acknowledged return to open session and stated all present except Luke Lough and no votes were taken.
7.2. Disscussion and possible board action regarding employment of a middle school STREAM teacher on a temporary contract for the 2019-2020 school year. 
Action(s):
Motion to hire Don Edmondson as a middle school STREAM teacher on a temporary contract for the 2019-2020 school year. This motion, made by James Matousek and seconded by Patrick Griffin, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.3. Discussion and possible board action regarding extra-duty assignments: Mike Driskill @ $10.10/hour as summer custodians for the period beginning July 1, 2019 ending June 30, 2020.
Action(s):
Motion to approve extra-duty assignments: Mike Driskill @ $10.10/hour as summer custodians for the period beginning July 1, 2019 ending June 30, 2020. This motion, made by Cristopher Choate and seconded by James Matousek, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.4. Discussion and possible board action regarding employment of support personnel as summer help for the period beginning May 13, 2019 ending June 30, 2019 as follows: Ashton Rapp @ $8.00/hour.
Action(s):
Motion to hire Ashton Rapp as support personnel for summer help at $8.00/hour for the period beginning May 13, 2019 ending June 30, 2019. This motion, made by James Matousek and seconded by Joe Garrison, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.5. Discussion and possible board action regarding employment of support personnel as summer help for the period beginning July 1, 2019 ending June 30, 2020 as follows: Ashton Rapp @ $8.00/hour.
Action(s):
Motion to hire Ashton Rapp as support personnel for summer help at $8.00/hour for the period beginning July 1, 2019 ending June 30, 2020. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.6. Discussion and possible board action regarding extra duty stipend of $150.00 for Paulita Gonzalez and Luz Escobedo for assistant to head custodian duties for June 2019.
Action(s):
Motion to approve extra duty stipend of $150 for Paulita Gonzalez and Luz Escobedo for assistant to head custodian duties for June 2019. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.7. Discussion and possible board action regarding extra duty contract for  Mike Driskill for repairs and demolition for the district. 
Action(s):
Motion to approve extra duty contract of $2,350 for Mike Driskill for repairs and demolition for the district. This motion, made by Patrick Griffin and seconded by Cristopher Choate, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.8. Discussion and possible board action to approve addendum to Superintendent's contract for the 2018-2019 school year. 
Action(s):
Motion to approve addendum to Superintendent's contract for addition stipend of $14,681.25 for grant writing for the 2018-2019 school year. This motion, made by James Matousek and seconded by Joe Garrison, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.9. Discussion and possible board action regarding superintendent's contract for the 2019-2020 school year. 
Action(s):
Motion to approve superintendent's contract with Mike Woods for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.10. Discussion and possible board action regarding principals' contracts for the 2019-2020 school year. 
Action(s):
Motion to approve Stacey Schovanec, Barry Crosswhite and Angela Avila's contracts for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8. Adjourn
Action(s):
Motion to adjourn at 8:47 p.m. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • Luke Lough: Absent
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
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