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May 13, 2019 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
1.2. Welcome of Visitors
2. Public Comments
2.1. Comments regarding agenda items (please sign speaker list prior to start of meeting)
2.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
3. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • Patrick Griffin: yes
  • James Matousek: Absent
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
3.1. Minutes of April 8, 2019 regular board meeting.
3.2. Purchase Orders, Change Orders and Corresponding Warrants.
Discussion:  Encumbrances approved, General Fund PO# 627- 684; Child Nutrition PO# 84 - 90.  Joe Garrison abstained on P.O. # 569 and 683
3.3. Stipends for Donor's Choose projects funded prior to May 13, 2019.
3.4. Contract with Department of Rehabilitation Services for School-Work Study for the 2019-2020 school year.
3.5. Service Agreement with Mercy Hospital for Physical Therapy Services for the 2019-2020 school year.
3.6. Contract with Alcohol and Drug Testing, Inc. for bus driver alcohol and drug tests for 2019-2020 school year.
3.7. Unemployment Service agreement with Oklahoma State School Boards Association Employment Services Program for the 2019-2020 school year.
3.8. Yearbook Agreement with Jostens, Inc for the 2019-2020 school year.
3.9. Membership renewal with OSSBA for the 2019-2020 school year.
3.10. Service Agreement with Frontline Education for onlne absence and substitute management for 2019-2020 school year
3.11. Agreement with Associated Therapeutic Services, PC for school based counseling services for the 2019-2020 school year.
3.12. Contract with Donita Waggoner to provide psycho-educational testing for Hennessey Public Schools for the 2019-2020 school year.
3.13. Policy Item 528 - Senior Chromebook Surplus and Disposal Policy
3.14. Policy Item 116 - Conflict of Interest
3.15. Surplus of items and direct the superintendent to dispose of the items in the manner most advantageous to the district (see attached list).
3.16. Agreement with AVID Center for AVID College Readiness System Services and Products for the 2019-2020 school year.
4. Regular Business
4.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Action(s):
Motion to approve transfer of $300.00 from miscellaneous account to audio visual account for grant check correction, and $160.06 from HS cheer to MS cheer for cheer tryout judges. This motion, made by Luke Lough and seconded by Cristopher Choate, passed.
  • Patrick Griffin: yes
  • James Matousek: Absent
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
4.2. Discussion and possible board action regarding chorus trip March 2021.
Action(s):
Motion to approve Chorus trip to Boston/NY during Spring Break in March 2021. This motion, made by Patrick Griffin and seconded by Cristopher Choate, passed.
  • Patrick Griffin: yes
  • James Matousek: Absent
  • Joe Garrison: no
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
5. New Business
Action(s):
Motion to approve new contract for seating of $333,494 with deduct for no nose beam mounted 19" chairs ($4,469),not add seat and back onserts or fabric onserts for seat pan only; add for "Black Out" option for all bleachers options in gym +$16,718. This motion, made by Luke Lough and seconded by Cristopher Choate, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: no
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Discussed changes to seating in dome project.
6. Superintendent's Reports
Discussion:  Superintendent advised board of resignation received from Stacy Cline - Elem/MS Counselor;  Kathy Luetjen - Elem reading coach; Rick Luetjen - Football Coach; Megan Karsten - HS Spanish/Softball Coach; Ryan McKee - HS Science/Athletic Trainer/Asst. Coach; Cole Smith - HS History/Asst. Football Coach;  Ana Ortiz - Cook; Mahala Jones - Elementary Aide; Courtney Robar - Elementary Aide.
6.1. Financial Update
6.2. Facilities
6.3. Update on School Programs
6.4. Community Engagement Issues
6.5. Student/Staff Policy Issues
7. Personnel
7.1. Proposed executive session to discuss the employment of certified and non-certified staff for the 2019-2020 school year pursuant to 25 O.S. Section 307(B)(1) 
a. Vote to enter executive session
b. Acknowledge executive session
c. Presidents statement of executive session minutes
Action(s):
Motion to enter into executive session at 7:39 p.m. to discuss the employment of certified and non-certified staff for the 2019-2020 school year. 25 O.S. Section 307(B)(1). This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  At 8:10 p.m. Mr. Griffin acknowledged return to open session and stated that all members were present except James Matousek and no votes were taken.
7.2. Discussion and possible board action regarding extra duty assignments for Summer Reading Sufficiency teachers @ $20/hour for the 2018-2019 school year as follows: Flo Conway, Kaitlyn Norton, Lissette Sosa, Gerri Russell, Chelsey McArthur, Allyssa Knight, Hayley Martin, Taylor Black.
Action(s):
Motion to approve extra duty assignments for Summer Reading Sufficiency teachers @ $20/hour for the 2018-2019 school year as follows: Flo Conway, Kaitlyn Norton, Lissette Sosa, Gerri Russell, Chelsey McArthur, Allyssa Knight, Hayley Martin, Taylor Black. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.3. Discussion and possible board action regarding extra duty assignment for High School Summer School Teacher for the 2018-2019 school year:  Marie Parish @ $20/hour.
Action(s):
Motion to approve extra duty assignment for High School Summer School Teacher for the 2018-2019 school year:  Marie Parish @ $20/hour. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.4. Discussion and possible board action regarding extra duty assignment for cooks for the summer food program for the 2018-2019 school year as follows:  Rita Huntsberger @ $11.25/hr, Yumira Torres @ $10.10/hr, Patty Shaw @ $10.25/hr.
Action(s):
Motion to approve extra duty assignment for cooks for the summer food program for the 2018-2019 school year as follows:  Rita Huntsberger @ $11.25/hr, Yumira Torres @ $10.10/hr, Patty Shaw @ $10.25/hr. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.5. Discussion and possible board action regarding employment of the following support personnel as summer custodians for the period beginning May 14, 2019 ending June 30, 2019: Maria Fierro @ $10.75/hour and Erin Wulffenstein @ $10.10/hour.
Action(s):
Motion to hire the Maria Fierro @ $10.75/hour and Erin Wulffenstein @ $10.10/hour as summer custodians for the period beginning May 14, 2019 ending June 30, 2019. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.6. Discussion and possible board action regarding employment of support personnel as summer help for the period beginning May 13, 2019 ending June 30, 2019 as follows: Sebastion Fierro @ $8.00/hour and Aaron Guzman @ $8.00/hour. 
Action(s):
Motion to hire summer help for the period beginning May 13, 2019 ending June 30, 2019 as follows: Sebastion Fierro @ $8.00/hour and Aaron Guzman @ $8.00/hour. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.7. Discussion and possible board action regarding employment of support personnel as summer help for the period beginning July 1, 2019 ending June 30, 2020 as follows: Sebastion Fierro @ $8.00/hour and Aaron Guzman @ $8.00/hour. 
Action(s):
Motion to hire support personnel as summer help for the period beginning July 1, 2019 ending June 30, 2020 as follows: Sebastion Fierro @ $8.00/hour and Aaron Guzman @ $8.00/hour. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.8. Discussion and possible board action regarding addendum to Renee Curry's contract for the 2018-2019 school year.
Action(s):
Motion to approve addendum to Renee Curry's contract for the 2018-2019 school year. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.9. Discussion and possible board action regarding extra duty contract for Paul Hix for the period May 28, 2019 to June 30, 2019 for Athletic Director/Coaching duties in the amount of $8,320.00. 
Action(s):
Motion to approve extra duty contract for Paul Hix for the period May 28, 2019 to June 30, 2019 for Athletic Director/Coaching duties in the amount of $8,320.00. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.10. Discussion and possible board action regarding employment of a High School English Language Arts teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Jenna Tarrant as a High School English Language Arts on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.11. Discussion and possible board action regarding employment of a Middle School English Language Arts teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Nathaniel Parker as a Middle School English Language Arts teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.12. Discussion and possible board action regarding employment of a Middle School Social Studies Teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Brady Johnson as a Middle School Social Studies Teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.13. Discussion and possible board action regarding employment of a High School Alternative Education Teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Craig Hubbard as a High School Alternative Education Teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.14. Discussion and possible board action regarding employment of a 1st grade teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Emily Bellinger as a 1st grade teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.15. Discussion and possible board action regarding employment of a 5th grade teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Kaylena Cecil as a 5th grade teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.16. Discussion and possible board action regarding employment of a Middle School/High School Literacy Teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Ragen Newman as a Middle School/High School Literacy Teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.17. Discussion and possible board action regarding employment of a  Middle School History Teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to hire Lee Linsenmeyer II as a  Middle School History Teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8. Adjourn
Action(s):
Motion to adjourn at 8:16 p.m. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • James Matousek: Absent
  • Patrick Griffin: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
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