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April 8, 2019 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
1.2. Welcome of Visitors
2. Public Comments
2.1. Comments regarding agenda items (please sign speaker list prior to start of meeting)
2.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
3. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by James Matousek and seconded by Joe Garrison, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
3.1. Minutes of March 11, 2019 regular board meeting, March 15, 2019 special meeting, and March 27, 2019 special meeting.
3.2. Purchase Orders, Change Orders and Corresponding Warrants
Discussion:  Encumbrances approved, General Fund PO# 584-626; Building Fund PO# 37; Child Nutrition PO# 76-83; Sinking Fund PO#1.
3.3. Stipends for Donor's Choose projects 
3.4. Contract with Angel, Johnston, and Blasingame, P.C., of Chickasha, Oklahoma for independent audit of the district's 2018-2019 financial records and preparation of the estimate of needs (budget) for 2019-2020. 
3.5. Contract with Gabbart Communications for website services for the 2019-2020 school year.
3.6. Software Service Agreement with Municipal Accounting Systems for student information services for the 2019-2020 school year
3.7. Child Nutrition Programs Procurement Plan
3.8. Beverage Provider Agreement with Coca-Cola Southwest Beverages LLC for the 2019-2020 school year.
3.9. Contract with Moore Therapy Services, Inc for occupational therapy services for the 2019-2020 school year.
4. Regular Business
4.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Discussion:  No Activity Fund Transfers Needed.
5. New Business
Action(s):
Motion to approve surplus of of old softball uniforms to be auctioned off. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Discussed surplusing softball uniforms to be auctioned off. 
6. Superintendent's Reports
6.1. Financial Update
6.2. Facilities
6.3. Update on School Programs
6.4. Community Engagement Issues
6.5. Student/Staff Policy Issues
Discussion:  Received resignation from Nathan Hill.
7. Personnel
7.1. Proposed executive session to discuss the employment of certified personnel, non-certified personnel, and extra duty assignments for the 2019-2020 school year . 25 O.S. Section 307(B)(1)
a. Vote to enter executive session
b. Acknowledge return to open session
c. President's statement of executive session minutes
Action(s):
Motion to enter into executive session to discuss the employment of certified personnel, non-certified personnel, and extra duty assignments for the 2019-2020 school year. 25 O.S. Section 307(B)(1). This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Entered into executive session at 7:12 p.m.  Returned to open session at 7:39 p.m.
7.2. Discussion and possible board action regarding employment of the following certified personnel on temporary contracts for the 2019-2020 school year: Randi Hladik, Kate Ladwig, Hayley Martin, Chelsey McArthur, and Ryan McKee.
Action(s):
Motion to re-employ Randi Hladik, Kate Ladwig, Hayley Martin, Chelsey McArthur, and Ryan McKee as certified personnel on temporary contracts for the 2019-2020 school year. This motion, made by James Matousek and seconded by Joe Garrison, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.3. Discussion and possible board action regarding employment of non-certified personnel for the 2019-2020 school year (see attached list).
Action(s):
Motion to rehire non-certified personnel for the 2019-2020 school year as listed on attachment. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.4. Discussion and possible board action regarding Extra Duty Assignments for the 2019-2020 school year.
Discussion:  No Action
7.5. Discussion and possible board action regarding employment of a first grade teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to employ Heather Russell as a first grade teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
7.6. Discussion and possible board action regarding employment of a second grade teacher on a temporary contract for the 2019-2020 school year.
Action(s):
Motion to employ Maribeth Boettler as a second grade teacher on a temporary contract for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8. Adjourn
Action(s):
Motion to adjourn at 7:42 p.m. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
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