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March 11, 2019 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
1.2. Welcome of Visitors
2. Re-organazation of Board:
2.1. Election and Appointment of Officers
 
2.1.1. President
Action(s):
Motion to elect Patrick Griffin as president of the school board. This motion, made by James Matousek and seconded by Cristopher Choate, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
2.1.2. Vice President
Action(s):
Motion to elect James Matousek as vice president of the board. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
2.1.3. Clerk
Action(s):
Motion to elect Luke Lough as board clerk. This motion, made by Cristopher Choate and seconded by Joe Garrison, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
3. Public Comments
3.1. Comments regarding agenda items (please sign speaker list prior to start of meeting)
Discussion:  Katrina Fuksa and Leah Miller addressed the board regarding agenda items. 
3.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
3.3. Recognize Teachers of the Year. 
Discussion:  Teachers of the Year:  Allyssa Knight - Early Childhood, Katie Matthews - Elementary, Craig Ullery - Middle School, Marie Parrish - High School.  District Teacher of the Year - Katie Matthews.
4. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by Joe Garrison and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
4.1. Minutes of February 11, 2019 regular board meeting.
4.2. Purchase Orders, Change Orders and Corresponding Warrants.
Discussion:  Encumbrances approved, General Fund PO# 543-583; Child Nutrition PO# 70-75. Joe Garrison voted yes, but abstained on PO# 399,569, and 582.
4.3. Stipends for Donor's Choose projects funded prior to March 11, 2019.
4.4. Contract with ADPC for accounting software for the 2019-2020 school year.
4.5. License Agreement between Employee Evaluation Systems and Hennessey Public Schools for web-based teacher evaluation system for the 2019-2020 school year.
5. Regular Business
5.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Discussion:  No Transfers Needed
6. New Business
Discussion:  No new business.
7. Superintendent's Reports
7.1. Financial Update
Discussion:  Dr. Woods gave the board an update on the school finances.
7.2. Facilities
7.3. Update on School Programs
Discussion:  Approved fundraisers for Elementary Music to sell DVDs of elementary musicals and FFA to sell plants grown in their greenhouse.
7.4. Community Engagement Issues
7.5. Student/Staff Policy Issues
Discussion:  Received letters of resignation from Macy Winters, 1st grade teacher; Aaron Compton, Middle School Science/Coach; Sheena Compton, Family and Consumer Science; Jon Utech, technology coordinator.
8. Personnel
8.1. Proposed executive session to discuss the employment of certified personnel, non-certified personnel, and extra duty assignments for the 2019-2020 school year . 25 O.S. Section 307(B)(1)
a. Vote to enter executive session
b. Acknowledge return to open session
c. President's statement of executive session minutes
Action(s):
Motion to enter into executive session to discuss the employment of certified personnel, non-certified personnel, and extra duty assignments for the 2019-2020 school year. 25 O.S. Section 307(B)(1). This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Entered executive session at 7:35 p.m. At 9:37 p.m. Mr Griffin acknowledged the return to open session and stated that only items listed on the agenda were discussed and no votes were taken during the executive session.
8.2. Discussion and possible board action regarding releasing Aaron Compton from his contract for 2018-2019 school year effective March 31, 2019.
Action(s):
Motion to release Aaron Compton from his contract for 2018-2019 school year effective March 31, 2019. This motion, made by Joe Garrison and seconded by Patrick Griffin, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: no
No Action(s) have been added to this Agenda Item.
8.3. Discussion and possible board action regarding changes to extra duty assignments for the 2018-2019 school year.
Action(s):
Motion to approve changing Cole Smith from Assistant Coach for High School Track ($1500) to Head Coach ($2500) and add him as Junior High Track Coach ($1500) in place of Aaron Compton. This motion, made by Joe Garrison and seconded by Patrick Griffin, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8.4. Discussion and possible board action regarding employment of certified personnel for the 2019-2020 school year. (see attached list)
Action(s):
Motion to re-employ certified personnel as listed on attachment for the 2019-2020 school year. This motion, made by Joe Garrison and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8.5. Discussion and possible board action regarding employment of certified personnel on temporary contracts for the  2019-2020 school year. (see attached list)
Action(s):
Motion to re-employ certified personnel as listed on attachment on temporary contracts for the 2019-2020 school year. This motion, made by Joe Garrison and seconded by Patrick Griffin, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8.6. Discussion and possible board action regarding employment of Timberly Jech as Business Manager for the  2019-2020 school year.
Action(s):
Motion to re-employ Timberly Jech as Business Manager for the 2019-2020 school year. This motion, made by Joe Garrison and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8.7. Discussion and possible board action regarding employment of Todd Cameron as Computer Technician/Network Administrator for the  2019-2020 school year.
Action(s):
Motion to re-employ Todd Cameron as Computer Technician/Network Administrator for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
8.8. Discussion and possible board action regarding Extra Duty Assignments for the 2019-2020 school year.
Action(s):
Motion to table any action on extra duty assignments for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, tabled.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
9. Adjourn
Action(s):
Motion to adjourn at 9:42 p.m. This motion, made by Patrick Griffin and seconded by Joe Garrison, passed.
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
No Action(s) have been added to this Agenda Item.
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