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October 12, 2020 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
1.2. Welcome of Visitors
2. Public Comments
2.1. Comments regarding agenda items (please sign speaker list prior to start of meeting)
Discussion:   Misty Copeland addressed the board regarding the return to learn plan.  Ryan and Ashli Cooper addressed the board regarding student/staff policy issues. Chandra Seiger and Lacy Vadder also made comments regarding school security. 
2.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
3. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by James Matousek and seconded by Patrick Griffin, passed.
  • Cristopher Choate: Absent
  • Joe Garrison: Absent
  • James Matousek: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
3.1. Minutes of September 14, 2020 regular board meeting.
3.2. Purchase Orders, Change Orders and Corresponding Warrants
Discussion:  Approved the following Purchase Orders: General Fund #257-291; Child Nutrition Fund #22; Bond Fund #11
3.3. Stipends for Donor's Choose projects funded prior to October 12, 2020.
3.4. Categorical budgets for the General Fund, Building Fund, Child Nutrition Fund and Coop Fund for the 2020-2021 school year (see attachment).
3.5. Resolution calling for annual school election to be held on February 9, 2021 with a runoff if required, to be held on April 6, 2021. Said election shall be for the purpose of electing one member of the Hennessey Board of Education, office #1, for a 5-year term.
3.6. Request to close polling places for split precincts (100 or fewer registed voters) for the annual school election, and annual school runoff election, if required. 
3.7. Resolution to renew Lease-Purchase Agreement with Farmers & Merchants Bank, Crescent, Oklahoma in the amount of $2,515,000.00 dated June 27, 2018.
3.8. Fundraisers for the 2020-2021 school year. 
3.9. Use of ACT as state mandated test for 11th grade assessments. 
3.10. Changes to contract with Town of Hennessey for School Resource Officer
3.11. Distance Learning Plan for Hennessey Public Schools for 2020-2021 school year.
3.12. Total Service Program agreement with Josten's for Class Rings, Announcements, Diplomas, and Caps and Gowns for the 2020-2021 school year.  
4. Regular Business
4.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Action(s):
Motion to approve transfer of $4,971.02 from Chorus to Vocal Trip account for funds raised for trip and transfer of $454.02 from Pre-K to Elementary Admin for reimbursement of expenditures -incorrect account. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Joe Garrison: Absent
  • James Matousek: yes
  • Luke Lough: yes
  • Cristopher Choate: abstain
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
4.2. Presentation of Drop Out and College Remediation Report. 
Discussion:  Mrs. Avila gave presentation on drop out and college remediation report. No action needed
4.3. Changes to Hennessey Public Schools return to learn plan for 2020-2021 school year. 
Action(s):
Motion to approve changes to Hennessey Public Schools Return to Learn Plan for 2020-2021 school year. This motion, made by James Matousek and seconded by Luke Lough, passed.
  • Joe Garrison: Absent
  • James Matousek: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
5. New Business
6. Superintendent's Reports
6.1. Financial Update
6.2. Facilities
6.3. Update on School Programs
6.4. Community Engagement Issues
6.5. Student/Staff Policy Issues
7. Personnel
7.1. Discussion and possible board action regarding the following correction to the coaching assignments: David Redus Assistant Summer Football - $1,500.00.
Action(s):
Motion to approve correction to the coaching assignments: David Redus Assistant Summer Football - $1,500.00. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Joe Garrison: Absent
  • James Matousek: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.2. Discussion and possible board action regarding extra duty assignment for the following teachers who oversee virtual instruction - $200/subject/student/semester:
Angel Avila
Action(s):
Motion to approve extra duty assignment for the following teachers who oversee virtual instruction - $200/subject/student/semester: Angel Avila. This motion, made by Cristopher Choate and seconded by Patrick Griffin, passed.
  • Joe Garrison: Absent
  • James Matousek: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.3. Discussion and possible board action regarding use of Lezlie Hardin as an adjunct teacher for one hour of High School History.
Action(s):
Motion to approve Lezlie Hardin as an adjunct teacher for one hour of High School History. This motion, made by Luke Lough and seconded by Cristopher Choate, passed.
  • Joe Garrison: Absent
  • James Matousek: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
8. Adjourn
Action(s):
Motion to adjourn at 8:14 p.m. This motion, made by James Matousek and seconded by Cristopher Choate, passed.
  • Joe Garrison: Absent
  • James Matousek: yes
  • Luke Lough: yes
  • Cristopher Choate: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
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