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February 11, 2019 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
1.2. Welcome of Visitors
2. Public Comments
2.1. Comments regarding agenda items (please sign speaker list prior to start of meeting)
2.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
2.3. Presentation by Geo Surfaces on field turf for the football field.
3. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by Cristopher Choate and seconded by James Matousek, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
3.1. Minutes of January 15, 2019 regular board meeting.
3.2. Purchase Orders, Change Orders and Corresponding Warrants
Discussion:  Encumbrances approved, General Fund PO# 489-542, Building Fund PO# 36, Child Nutrition PO# 62-69. 
3.3. Stipends for Donor's Choose projects funded prior to February 11, 2019
3.4. School Calendar 2019-2020
3.5. Sick leave sharing program policy. 
3.6. School wellness policy
4. Regular Business
4.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Action(s):
Motion to approve transfer of $429.63 from Baseball to Athletics for concession supplies. This motion, made by Cristopher Choate and seconded by Joe Garrison, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
4.2. Discussion and possible board action regarding Kim Fehring sponsoring an Education First (EF) educational tour.
Action(s):
Motion to approve Mrs. Fehring sponsoring an Education First educational tour. This motion, made by Cristopher Choate and seconded by Luke Lough, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: no
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
4.3. Discussion and possible board action regarding bids for scoreboard. The board has the right to accept, reject, or table any or all bids. 
Action(s):
Motion to accept bid in the amount of $269,449.41 from ScoreVision for scoreboard/display panel for dome. This motion, made by Patrick Griffin and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: no
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
4.4. Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or Clerk for the School District to execute any and all documents pertaining to settling the maturities, date, time and place of the bond sale. 
Discussion:  No Action 
4.5. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $1,475,000 Taxable Building Bonds of this School District; and designating bond counsel for this issuance of bonds.
Action(s):
Motion to approve resolution determining the maturities of, and setting sale of the $1,475,000 Taxable Building Bonds of this School District on March 15, 2019 at 12 noon at the administration office (604 E Oklahoma Hennessey OK 73742); and designating Stephen Smith and Associates as bond counsel for this issuance of bonds. This motion, made by Luke Lough and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
4.6. Discussion and possible board action regarding changing Hennessey Lower Elementary from Pre-K - 4th Grades to Pre-K - 5th Grades and Hennessey Upper Elementary from 5th - 8th grades to 6th - 8th grades beginning with the 2019-20 school year.
Action(s):
Motion to change Hennessey Lower Elementary from Pre-K - 4th Grades to Pre-K - 5th Grades and Hennessey Upper Elementary from 5th - 8th grades to 6th - 8th grades beginning with the 2019-20 school year. This motion, made by James Matousek and seconded by Luke Lough, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
5. New Business
Discussion:  No new business
6. Superintendent's Reports
Discussion:  Teachers of the Month - Janell Riddle - 5th Grade science teacher; Megan Karsten - MS/HS Spanish.
6.1. Financial Update
6.2. Facilities - parking lot west of auditorium
6.3. Update on School Programs
6.4. Community Engagement Issues
6.5. Student/Staff Policy Issues
7. Personnel
Discussion:  Board took a short recess at 9:10 p.m. 
7.1. Proposed executive session to discuss Superintendent's evaluation, Employment of Superintendent and Principals for 2019-2020 school year. 25 O.S. Section 307(B)(1)
a. Vote to enter executive session
b. Acknowledge return to open session
c. President's statement of executive session minutes 
Action(s):
Motion to enter executive session to discuss Superintendent's evaluation, Employment of Superintendent and Principals for 2019-2020 school year. This motion, made by Cristopher Choate and seconded by Patrick Griffin, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Entered executive session at 9:17 p.m.  At 11:16 p.m. Mr. Choate acknowledged the return to open session and stated that only items listed on the agenda were discussed and no votes were taken during the executive session.
7.2. Discussion and possible board action regarding extra duty assignment for certified after school tutor.
Action(s):
Motion to approve extra duty assignment for Allison Hurst, certified teacher as an after school tutor @ $20/hour for the 2018-2019 school year. This motion, made by Joe Garrison and seconded by Patrick Griffin, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
7.3. Discussion and possible board action regarding employment of Superintendent Mike Woods for the 2019-2020 school year.
Action(s):
Motion to reemploy Dr. Mike Woods as superintendent for the 2019-2020 school year. This motion, made by Cristopher Choate and seconded by Joe Garrison, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
7.4. Discussion and possible board action regarding employment of Angela Avila, principal for the 2019-2020 school year.
Action(s):
Motion to rehire Angela Avila as MS/HS Principal for the 2019-2020 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
7.5. Discussion and possible board action regarding employment of Barry Crosswhite, principal for the 2019-2020 school year.
Action(s):
Motion to rehire Barry Crosswhite as elementary principal for the 2019-2020 school year. This motion, made by Cristopher Choate and seconded by James Matousek, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
7.6. Discussion and possible board action regarding employment of Stacey Schovanec, principal for the 2019-2020 school year.
Action(s):
Motion to rehire Stacy Schovanec as Early Childhood Principal for the 2019-2020 school year. This motion, made by James Matousek and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
7.7. Discussion and possible board action regarding paying extra duty stipend to teachers who assist with Odysseyware (online courses).
Action(s):
Motion to approve extra duty stipends in the amount of $200/course for certified teachers who are the teacher of record for students enrolled in online courses through Odysseyware. Stipends to be paid upon completion of courses. This motion, made by Cristopher Choate and seconded by Joe Garrison, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
8. Adjourn
Discussion:  Meeting adjourned at 11:26 p.m.
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