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December 3, 2018 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
1.2. Welcome of Visitors
2. Public Comments
2.1. Comments regarding agenda items (please sign speaker list prior to start of meeting).
2.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
2.3. Presentation by Angel, Johnston and Blasingame, PC of current audit report for 2017-2018 fiscal year.
2.4. Presentation on AVID program by Matt Means.
3. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by Cristopher Choate and seconded by James Matousek, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
3.1. Minutes of November 5, 2018 regular board meeting.
3.2. Purchase Orders, Change Orders and Corresponding Warrants.
Discussion:  Encumbrances approved General Fund PO# 395-438, Building Fund PO# 35, Child Nutrition PO # 49-55.
3.3. Stipends for Donor's Choose projects funded prior to November 30, 2018.
3.4. Surplus Items (see attached).
Discussion:  Surplus 47 Lenovo N-21 Chromebooks and 32 Lenovo N-22 Chromebooks
3.5. Solicitation of bids for scoreboard for the multipurpose facility.
4. Regular Business
4.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Discussion:  No Activity Fund Transfers Needed. 
4.2. Discussion and possible board action regarding board policy.
Action(s):
Motion to approve changes to the sick leave policy Item 304. This motion, made by Patrick Griffin and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
4.3. Discussion and possible board action regarding schedule of regular board meetings for 2019 with proposed changes.
Action(s):
Motion to approve schedule of regular board meetings for calendar year 2019. This motion, made by Cristopher Choate and seconded by Luke Lough, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Change January 14, 2019 to Tuesday January 15, 2019 and November 12, 2019 to November 11, 2019. All other board meetings will be the second Tuesday of the month.
4.4. Discussion and possible board action regarding career tech participation.
Action(s):
Motion to allow students to attend Chisholm Trail Tech Center for the spring 2019 semester. This motion, made by James Matousek and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
Motion to allow Junior and Seniors of Hennessey Public Schools to attend Chisholm Trail Tech Center for the spring 2019 semester. This motion, made by James Matousek and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
4.5. Discussion and possible board action regarding bids for excess dirt. The board has the right to accept, reject or table any or all bids.
Action(s):
Motion to reject bid from Dollar Trucking for dirt removal and direct Superintendent to dispose of dirt in the most advantageous way for the school. This motion, made by Luke Lough and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Bid presented from Dollar Trucking to haul off excess dirt in return for advertisement in new multipurpose facility. 
5. New Business
Discussion:  No New Business.
6. Superintendent's Reports
6.1. Financial Update
6.2. Facilities
6.3. Update on School Programs
Discussion:  Hennessey Public Schools won the 2018 Outstanding Technology Innovation District award at the Oklahoma Technology Association Conference.
6.4. Community Engagement Issues
6.5. Student/Staff Policy Issues
Discussion:  Teachers of the Month: Elementary: Gerri Russell - 1st Grade. MS/HS - Patrick Courtney - Broadcasting and Media.  Received resignation from Todd Watters effective at the end of the 2018-19 school year.
7. Personnel
7.1. Discussion and Possible Board Action regarding changes to extra duty assignments for the 2018-2019 school year.
Action(s):
Motion to approve the following changes to extra duty assignment: Change 6th Girls Basketball $800 from Cheyenne Baxter to Ryan McKee. Pay Cheyenne Baxter additional $300 for filling in for High School and JH Cross Country. Add Chelsey McArthur as Certified After School Tutor at $20.00/hour. This motion, made by Cristopher Choate and seconded by James Matousek, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
7.2. Discussion and possible board action regarding employment of a part time custodian.
Action(s):
Motion to hire Perla Leyva on a temporary contract as a part time custodian at $10.10/hour. This motion, made by James Matousek and seconded by Cristopher Choate, passed.
  • Cristopher Choate: yes
  • Patrick Griffin: yes
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
No Action(s) have been added to this Agenda Item.
8. Adjourn
Discussion:  Meeting adjourned at 8:33 p.m.
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