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June 8, 2020 at 7:00 PM - Regular Business Meeting

Minutes
1. Call to Order
1.1. Roll Call and Declaration of Quorum
Discussion:  Joe Garrison was present via Zoom Video Conference
1.2. Welcome of Visitors
2. Public Comments
2.1. Comments regarding agenda items (please sign speaker list prior to start of meeting)
Discussion:  Matt Means -  Item 7.5 Extra Duty Assignments for the 2020-2021 school year.
David Tillman - Item 3.12 Exclusive Adidas Products Agreement
2.2. Other comments - Speaker should contact the Supt. or Board President 48 hours (2 working days) prior to the meeting to be placed on the agenda
3. Consent Agenda
Action(s):
Motion to approve consent agenda. This motion, made by James Matousek and seconded by Luke Lough, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
Discussion:  Pull Item 3.12 for further discussion. Mr Garrison abstained on item 3.1 and PO# 695 FY20 and PO#66 FY21.
3.1. Minutes of May 11, 2020 regular board meeting.
3.2. 2019-2020 Purchase Orders, Change Orders and Corresponding Warrants
Discussion:  Approved the following Purchase Orders: General Fund #647-696; Child Nutrition #36-38; and attached change orders.
3.3. 2020-2021 Purchase Orders, Change Orders and Corresponding Warrants.
Discussion:  Approved the following Purchase Orders: General Fund #1-109; Child Nutrition #1 -8; Bond Fund #1-2; Sinking Fund #1.
3.4. Stipends for Donor's Choose projects funded prior to June 8, 2020.
3.5. Grant Writing Stipends for 2019-2020 school year.
3.6. Revised Categorical Budgets for 2019-2020 school year.
3.7. Contract with Walta & Walta for legal services for the 2020-2021 school year. 
3.8. Agreement with Associated Therapeutic Services, PC for school based counseling services for the 2020-2021 school year.
3.9. Contract with Precision Testing Laboratories, Inc for asbestos operations and maintenance for the 2020-2021 school year.
3.10. Membership renewal with OSSBA for the 2020-2021 school year.
3.11. Unemployment Service agreement with Oklahoma State School Boards Association Employment Services Program for the 2020-2021 school year.
3.12. Exclusive Adidas Products  Agreement for the 2020-2021 school year.
Action(s):
Motion to approve the Exclusive Adidas Products Agreement for the 2020-2021 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
Discussion:  David Tillman addressed board on item 3.12
3.13. Workers' Compensation proposal for Oklahoma School Assurance Group for the 2020-2021 school year.
3.14. Property/casualty and liability insurance for the district for policy year beginning July 1, 2020.
3.15. Agreement with Monarch Vending for vending machines for the 2020-2021 school year.
3.16. Contract with Gabbart Communications for website services for 2020-2021 school year.
3.17. Salary Schedule for 2020-2021 school year. 
3.18. Contract with Oklahoma School Pictures for photographic services for the 2020-2021 school year. 
4. Regular Business
4.1. Discussion and possible board action regarding Activity Fund Transfers (If needed).
Discussion:  No activity fund transfers needed.
4.2. Discussion and possible board action regarding accepting donation of metal statue of an eagle. 
Action(s):
Motion to accept donation of metal statue of an eagle. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: no
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
4.3. Discussion and possible board action regarding update to Policy Item 1301 - Communicable Disease.
Action(s):
Motion to adopt update to Policy Item 1301 - Communicable Disease. This motion, made by James Matousek and seconded by Luke Lough, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
5. New Business
Discussion:  No New Business
6. Superintendent's Reports
Discussion:  Received resignation from Mike Driskill - Track and Cross Country Coach. 
6.1. Financial Update
6.2. Facilities
6.3. Update on School Programs
6.4. Community Engagement Issues
6.5. Student/Staff Policy Issues
7. Personnel
7.1. Proposed executive session to discuss employment of  certified personnel, non-certified personnel, and extra duty assignments  for the 2020-2021 school year. 25 O.S. Section 307(B)(1)

a. Vote to enter executive session
b. Acknowledge return to open session
c. President's statement of executive session minutes 

Action(s):
Motion to table executive session to discuss employment of certified personnel, non-certified personnel, and extra duty assignments for the 2020-2021 school year. 25 O.S. Section 307(B)(1). This motion, made by James Matousek and seconded by Patrick Griffin, tabled.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.2. Discussion and possible board action regarding employment of an adjunct high school teacher on a temporary contract for the 2020-2021 school year.  
Action(s):
Motion to hire Aly Seng as an adjunct high school teacher on a temporary contract for the 2020-2021 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.3. Discussion and possible board action regarding employment of a middle school language arts teacher on a temporary contract for the 2020-2021 school year.
Action(s):
Motion to hire Lezlie Hardin as a middle school language arts teacher on a temporary contract for the 2020-2021 school year. This motion, made by James Matousek and seconded by Patrick Griffin, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.4. Discussion and possible board action regarding employment of Frances Streck on a temporary contract  for the 2020-2021 school year.
Action(s):
Motion to reemploy Frances Streck on a temporary contract  for the 2020-2021 school year. This motion, made by James Matousek and seconded by Patrick Griffin, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.5. Discussion and possible board action regarding Extra Duty Assignments for the 2020-2021 school year. 
Action(s):
Motion to table Extra Duty Assignments for the 2020-2021 school year. This motion, made by Patrick Griffin and seconded by James Matousek, tabled.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
Discussion: 

Matt Means addressed the board regarding item 7.5

7.6. Discussion and possible board action regarding employment of support personnel as summer help for the period beginning May 12, 2020 and ending June 30, 2020 as follows: Ruth Frank @ $10.60/hour; Erin Wullfenstein @ $10.60/hour;  Ashton Rapp @ $8.50/hour;  Uriel Munoz @ $8.50/hour; and Hayley Martin @ $15.00/hour.
Action(s):
Motion to approve items 7.6 & 7.7. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.7. Discussion and possible board action regarding employment of support personnel as summer help for the period beginning July 1, 2020 and ending June 30, 2021 as follows: Ruth Frank @ $10.60/hour; Erin Wullfenstein @ $10.60/hour;  Ashton Rapp @ $8.50/hour; Uriel Munoz @ $8.50/hour; Aaron Guzman @ $10.00/hour; Humberto Velasco @ $10.00/hour; and Hayley Martin @ $15.00/hour.
Action(s):
Motion to approve items 7.6 & 7.7. This motion, made by Patrick Griffin and seconded by Luke Lough, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.8. Discussion and possible board action regarding addendum to Superintendent's contract for the 2019-2020 school year. 
Action(s):
Motion to approve addendum to Superintendent's contract for the 2019-2020 school year. This motion, made by James Matousek and seconded by Luke Lough, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.9. Discussion and possible board action regarding superintendent's contract for the 2020-2021 school year. 
Action(s):
Motion to approve Superintendent's contract for the 2020-2021 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
7.10. Discussion and possible board action regarding principals' contracts for the 2020-2021 school year. 
Action(s):
Motion to approve principals' contracts for the 2020-2021 school year. This motion, made by Patrick Griffin and seconded by James Matousek, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: yes
No Action(s) have been added to this Agenda Item.
8. Adjourn
Action(s):
Motion to adjourn 8:08 p.m. This motion, made by James Matousek and seconded by Patrick Griffin, passed.
  • Cristopher Choate: Absent
  • James Matousek: yes
  • Joe Garrison: yes
  • Luke Lough: yes
  • Patrick Griffin: no
No Action(s) have been added to this Agenda Item.
Discussion:  Time:
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