December 11, 2023 at 6:30 PM - Byng Board of Education Regular Meeting
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1. Call to order and roll call of members.
Discussion:
Others present were Kevin Wilson, Staci Capps, Angie Hargus, and Trent Miller. Visitors were George Jesse, Jackie Lee, Curtis Hicks, Caren Turtle, Crystal Smith, Chris Elliott, Kelly Hobbs, Carrie Boyd, Vicki Wilson, and Destany Schafer-Morgan.
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2. Vote to recess regular board meeting and call a public hearing for tribal officials and Native American parents on participation of Indian students in educational programs, any comments on educational programs and review of Indian Policies and Procedures.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Vote to return to regular session.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Discussion and possible board action with regard to Indian Policies and Procedures.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Annual presentation of Drop Out Report, grades 7-12.
Discussion:
Presented by Trent Miller.
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6. Annual presentation of College Student Remediation Report.
Discussion:
Presented by Trent Miller.
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7. Reading and approval of the November 13, 2023 Regular Board Meeting minutes as presented.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. Take action on:
General Fund Purchase Order No. 498-546 with total expenditure of $26,208.16 Building Fund Purchase Order No. 73-75 with total expenditure of $6420.76 CNP Fund Purchase Order No.14 with total expenditure of $300.00 General Fund Payroll Purchase Order No. 50306-50312 with total expenditure of $1578.70 and all Change Orders |
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8.B. Take action on the November investment report.
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8.C. Take action to approve BPS fundraiser.
Discussion:
BPA would like to host a fundraiser selling Yummy Lix Gourmet Lollipops near the end of January or beginning of February. This fundraiser would replace the beef stick fundraiser previously requested.
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8.D. Take action on issuing duplicate warrants(s) from the General Fund.
Discussion:
Warrant number 488 originally issued on 8/28/2023 and warrant number 1661 originally issued on 11/17/2023.
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9. Discussion and possible board action with regard to capacity limitations for student transfers.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible board action to adopt Policy FNF-E1 and FNF-E2.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible board action to update Policy FNF-R, FO, FO-R1, FL, FNCD, and FNCD-P.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible board action concerning approval of Kevin Wilson as an authorized representative for Byng Public School Impact Aid Program.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Take action to approve or disapprove submission of the FY25 Impact Aid application.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Take action on resignation(s) received to date.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Josefa Velasco - Homer Special Ed para
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15. Discussion and possible board action to appoint Kim Rawson as head cook of the Byng campus cafeteria.
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible board action to approve stipend for Stronger Connections Grants Coordinator and Committee Members.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
$2500.00 - Grant Coordinator: Andrea Boyd
$750.00 - Committee Members: Carrie Boyd, Randi Colbert, Amy Graham, Kristen McGaha, Geni Fleet, Truly Nipps, Laura Presley, Shari Taylor, Ann Hisle-Helms, Stefanie Baldwin, and Trey Logsdon. |
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17. Maintenance update.
Discussion:
Mr. Wilson informed the board that the area around the lagoon had been cleaned, trees cut down, and the fence had either been replaced or repaired all around the lagoon. The maintenance team has been working on the fence from the July windstorm and is about complete with the repair.
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18. Update and discussion on bond planning and community survey.
Discussion:
Mr. Wilson began discussion by telling the board that he and Staci Capps had met with the architects from CWA and the construction manager from MacHill in November. They had come with initial estimates for several projects. Mr. Wilson described how they had several different plans for several different projects, including a safe room that would contain a band room and a weight room, a new ag facility, a new athletic facility, and a new high school. Mr. Wilson described how they went through each plan and came up with a list of questions to ask those who would be using the buildings. After the meeting with CWA and MacHill, Mr. Wilson discussed how he and Staci Capps met with coaches, band personnel, and the ag teachers to look over the initial plans. He also stated that he and Mrs. Capps had gone to Elgin, OK to tour their ag facilities with Mr. Shaw and Mr. Thompson. He stated that the facilities in Elgin show that Byng Schools need to begin upgrading our facilities. Mr. Wilson said that CWA and MacHill were coming back for a meeting on December 18, 2023, to show revised plans based on the discussions with Byng staff. Mr. McGill asked if the water pressure to the campus was sufficient for new buildings. Mr. Wilson stated that water pressure was an issue he had contacted the City of Ada about back in September. Mr. Wilson reported the results of the survey that was sent out to staff and families. He said the safe room, new high school, and new athletic facility for track and tennis did really well in the survey. He also said that renovations to the elementary schools were popular among those who completed the survey.
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19. Superintendent's reports.
Discussion:
Mr. Wilson reported that we had received our Career Tech evaluation and that they were all very positive. He stated that the recommendation from the Agriculture evaluation was to put the two teachers under one roof. Mr. Wilson reported that the new pom squad performed at the last home game. He said 12 students are on the team, and it is beneficial to have more students being able to perform and represent the school. Mr. Wilson commended the JOM Committee for their work on the Celebrate Native American History Month.
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20. New Business.
Discussion:
No new business.
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21. Vote to adjourn.
Action(s):
No Action(s) have been added to this Agenda Item.
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