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January 14, 2019 at 5:30 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

Minutes
1. OPENING: CALL TO ORDER AND ROLL CALL OF MEMBERS.
1.A. PRESIDENT: BRENT BOLEN
1.B. VICE PRESIDENT: DONNIE BUTLER
1.C. CLERK: CLAIRE LEHR-DOWNING
1.D. MEMBER: DARRELL COURTNEY
1.E. MEMBER: JERRY ROBINSON
2. IHS EMPLOYEE OF THE MONTH: VIRGINIA CAROL WHITE IHS STUDENT OF THE MONTH: ALAYNA FIELDER IHS ALL AMERICAN DANCER PASHIOUN YOUNG: ITALY TRIP
3. IMS STUDENT AND TEACHER RECOGNITION: SARA TOMILINSON "AUTHENTIC LEARNING"
4. CONSENT AGENDA: VOTE TO APPROVE OR DISAPPROVE THE FOLLOWING ITEMS:
Action(s):
CONSENT AGENDA PASSED WITH THE EXCEPTION OF 4.B TREASURY REPORT. IT WILL BE TABLED AS WE DONT HAVE REPORT. IT WILL BE PUT ON THE FEBRUARY 11, 2019 BOARD AGENDA. Passed with a motion by Darrell Courtney and a second by Jerry Robinson.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
4.A. MINUTES OF DECEMBER 10, 2018 REGULAR MEETING.
Attachments: (1)
4.B. TREASURER’S REPORT
Action(s):
Motion tabled as Debra McGee the encumbrance clerk is out sick and the report is not done. Tabled with a motion by Darrell Courtney and a second by Donny Butler.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
4.C. ENCUMBRANCES
Attachments: (1)
4.C.1. GENERAL FUND 11 - #528-593
4.C.2. TRANSPORTATION FUND 37 - #2
4.D. ACTIVITY FUND BALANCES
Attachments: (1)
4.E. ACTIVITY FUNDRAISERS AND TRANSFERS AND NEW ACCOUNTS
Attachments: (2)
4.F. RESIGNATIONS AND RETIREMENTS.
4.F.1. RESIGNATIONS: ELIZABETH ROSEMARY MORGAN- CAFETERIA KIRSTEN FRIEND BUMGARNER- TEACHER- IMS TRICIA BROOMFIELD- PARAPROFESSIONAL-IMS
Attachments: (1)
4.F.2. RETIREMENTS: BARBARA JOHNSON- IHS PRINCIPAL -EFFECTIVE JUNE 30, 2019
Attachments: (1)
5. PRINCIPALS’/DIRECTORS’ REPORT
6. SUPERINTENDENT’S REPORT
Attachments: (5)
7. VOTE TO APPROVE OR DISAPPROVE PRIMARY SOUTH SWEET SOUNDS STUDENTS TO GO ON A FIELD TRIP OUT OF STATE TO TEXARKANA FEBRUARY 20, 2019 TO PEROT THEATER TO WATCH THE MAGIC SCHOOL BUS.
Action(s):
VOTE TO APPROVE PRIMARY SOUTH SWEET SOUNDS STUDENTS TO GO ON A FIELD TRIP OUT OF STATE TO TEXARKANA FEBRUARY 20, 2019 TO PEROT THEATER TO WATCH THE MAGIC SCHOOL BUS. Passed with a motion by Darrell Courtney and a second by Donny Butler.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
8. VOTE TO APPROVE OR DISAPPROVE IMS TIME TREKKERS BOOK CLUB FOR OUT OF STATE TRAVEL. BOOK CLUB STUDIES TRIP WILL TAKE THEM TO THE STATES OF TN,KY, IN, IL, MO AND AR.
Action(s):
VOTE TO APPROVE IMS TIME TREKKERS BOOK CLUB FOR OUT OF STATE TRAVEL. BOOK CLUB STUDIES TRIP WILL TAKE THEM TO THE STATES OF TN,KY, IN, IL, MO AND AR. Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
9. VOTE TO APPROVE OR NOT TO APPROVE A $400 STIPEND FOR CHARLA CLEMENTS TO CONDUCT A PARAPROFESSIONAL CERTIFICATION TRAINING FOR 19 SPECIAL EDUCATION PARAS. (24 HOURS)
Action(s):
VOTE TO APPROVE A $400 STIPEND FOR CHARLA CLEMENTS TO CONDUCT A PARAPROFESSIONAL CERTIFICATION TRAINING FOR 19 SPECIAL EDUCATION PARAS. (24 HOURS) Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
10. VOTE TO APPROVE OR DISAPPROVE TO SURPLUS 2 DRIVERS EDUCATION VEHICLES TO DISPOSE OF APPROPRIATELY: MAKE: 2009-HYUNDAI BODY-SONATA VIN # 5NPET46C59H439796 MODEL-SEDAN MAKE: 2012 -MAZDA 6 BODY SEDAN VIN # 1YVHZ8DH1C5MO8743 MODEL - 6 AND PURCHASE A 2018 FORD ESCAPE FROM JAMES HODGE FORD IDABEL USING THE REMAINING TRANSPORTATION BOND AND THE TRADE IN VALUE OF THE SURPLUS VEHICLES. TO BE USED FOR DRIVERS EDUCATION AND DISTRICT TRANSPORTATION.
Action(s):
VOTE TO APPROVE TO SURPLUS 2 DRIVERS EDUCATION VEHICLES TO DISPOSE OF APPROPRIATELY: MAKE: 2009-HYUNDAI BODY-SONATA VIN # 5NPET46C59H439796 MODEL-SEDAN MAKE: 2012 -MAZDA 6 BODY SEDAN VIN # 1YVHZ8DH1C5MO8743 MODEL - 6 AND PURCHASE A 2018 FORD ESCAPE FROM JAMES HODGE FORD IDABEL USING THE REMAINING TRANSPORTATION BOND AND THE TRADE IN VALUE OF THE SURPLUS VEHICLES. TO BE USED FOR DRIVERS EDUCATION AND DISTRICT TRANSPORTATION. Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
11. DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE TO DIRECT THE SUPERINTENDENT TO REIMBURSE $1,000.00 TO THE GENERAL FUND FROM THE BUILDING FUND. THE PROPERTY PURCHASED FROM CLINT FULLER WAS ERRONEOUSLY PAID FOR FROM THE GENERAL FUND WITHOUT PRIOR APPROVAL FROM THE STATE DEPARTMENT OF EDUCATION. IT SHOULD HAVE BEEN PAID FOR FROM THE BUILDING FUND.
Action(s):
VOTE TO APPROVE TO DIRECT THE SUPERINTENDENT TO REIMBURSE $1,000.00 TO THE GENERAL FUND FROM THE BUILDING FUND. THE PROPERTY PURCHASED FROM CLINT FULLER WAS ERRONEOUSLY PAID FOR FROM THE GENERAL FUND WITHOUT PRIOR APPROVAL FROM THE STATE DEPARTMENT OF EDUCATION. IT SHOULD HAVE BEEN PAID FOR FROM THE BUILDING FUND. Passed with a motion by Claire Downing and a second by Donny Butler.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
12. VOTE TO APPROVE OR DISAPPROVE FORM 307 TO ADD APPROPRIATIONS FOR STATE AND FEDERAL FUNDS.
Action(s):
MOTION TABLED. NO REPORT. WILL REVISIT FEBRUARY 11, 2019 Passed with a motion by Darrell Courtney and a second by Donny Butler.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
13. VOTE TO GO INTO PROPOSED EXECUTIVE SESSION TO DISCUSS THE FOLLOWING ITEMS: AUTHORIZED BY: 25 O.S. SECTION 307 (B)(1)(2).
Action(s):
MOTION TO GO INTO PROPOSED EXECUTIVE SESSION TO DISCUSS THE FOLLOWING ITEMS: AUTHORIZED BY: 25 O.S. SECTION 307 (B)(1) Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
13.A. EMPLOYMENT OF: KIRSTEN FRIEND-BUMGARNER-IMS- ENGLISH LANA MCELROY- SPEECH PATHOLOGIST- PS-(SPRING PART-TIME) TONYA BROWN- PARAPROFESSIONAL-IHS JENNIFER COX POTTS- CAFETERIA-29 HRS WEEK
Attachments: (2)
13.B. DISCUSS IEA NEGOTIATION
13.C. SUPERINTENDENTS CONTRACT/EVALUATION
14. ACKNOWLEDGE THAT THE BOARD HAS RETURNED TO OPEN SESSION.
15. EXECUTIVE SESSION MINUTES COMPLIANCE: STATEMENT BY BOARD PRESIDENT: THE IDABEL BOARD OF EDUCATION MET IN EXECUTIVE SESSION FOR THE PURPOSE OFA. EMPLOYMENT OF: KIRSTEN FRIEND-BUMGARNER-IMS- ENGLISH LANA MCELROY- SPEECH PATHOLOGIST- PS-(SPRING PART-TIME) TONYA BROWN- PARAPROFESSIONAL-IHS JENNIFER COX POTTS- CAFETERIA-29 HRS WEEK B. SUPERINTENDENT'S CONTRACT/EVALUATION C. DISCUSS IEA NEGOTIATION
16. VOTE TO APPROVE OR DISAPPROVE THE HIRING OF: A. KIRSTEN FRIEND-BUMGARNER-IMS- ENGLISH B. LANA MCELROY- SPEECH PATHOLOGIST- PS-(SPRING PART-TIME) C. TONYA BROWN- PARAPROFESSIONAL-IHS D. JENNIFER COX POTTS- CAFETERIA-29 HRS WEEK
Action(s):
VOTE TO APPROVE THE HIRING OF: A. KIRSTEN FRIEND-BUMGARNER-IMS- ENGLISH B. LANA MCELROY- SPEECH PATHOLOGIST- PS-(SPRING PART-TIME) C. TONYA BROWN- PARAPROFESSIONAL-IHS D. JENNIFER COX POTTS- CAFETERIA-29 HRS WEEK Passed with a motion by Darrell Courtney and a second by Claire Downing.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
17. DISCUSSION AND POSSIBLE ACTION TO MODIFY THE TERMS OF SUPERINTENDENTS CONTRACT/EVALUATION
Action(s):
SUPERINTENDENTS CONTRACT RENEWED FOR 3 YEARS. CONTRACT STARTS JULY 1, 2019 AND WILL EXPIRE JUNE 30, 2022 Passed with a motion by Darrell Courtney and a second by Jerry Robinson.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
18. CONSIDER AND POSSIBLE ACTION ON ANY MATTER NOT KNOWN ABOUT OR WHICH COULD NOT HAVE BEEN REASONABLY FORSEEN PRIOR TO THE TIME OF PREPARATION OF THE AGENDA FOR THE REGULARLY SCHEDULED MEETING.
19. VOTE TO ADJOURN
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