Public Meeting Minutes: November 13, 2018 at 5:30 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

November 13, 2018 at 5:30 PM - REGULAR MEETING OF THE BOARD OF EDUCATION Minutes

November 13, 2018 at 5:30 PM - REGULAR MEETING OF THE BOARD OF EDUCATION
OPENING: CALL TO ORDER AND ROLL CALL OF MEMBERS.
PRESIDENT: BRENT BOLEN
VICE PRESIDENT: DONNIE BUTLER
CLERK: CLAIRE LEHR-DOWNING
MEMBER: DARRELL COURTNEY
MEMBER: JERRY ROBINSON
IHS RECOGNITION: CALEB SANCHEZ AND ALAYNA FIELDER:CAUGHT YOU DOING SOMETHING GOOD SUSAN RAMSEY AND STACIE CLARK: CAUGHT YOU DOING SOMETHING GOOD CHARLA CLEMENTS AND STUDENTS: STATE SOCCER CHAMPIONS, HALLOWEEN PUMPKINS AND SPECIAL OLYMPICS BARTY SHIPP AND KRYSTAL WEEKS SUPPORTERS BILL CHENEY: TEACHER OF THE MONTH MEGHAN WALL AND AMBERLY BATTIEST: SELECTED TO CLASS 4A ALL DISTRICT TEAM
Action(s):
Motion to approve the consent agenda Passed with a motion by Claire Downing and a second by Jerry Robinson.
  • Donny Butler: Absent
  • Brent Bolen: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
CONSENT AGENDA: VOTE TO APPROVE OR DISAPPROVE THE FOLLOWING ITEMS:
MINUTES OF OCTOBER 9, 2018 REGULAR MEETING.
TREASURER’S REPORT
ENCUMBRANCES
GENERAL FUND 11 - #423-474 CHILD NUTRITION FUND 22 - #40-44 5 MILL BUILDING BOND 21- # 2 TRANSPORTATION BOND 37- #1 SINKING FUND 41- #1
ACTIVITY FUND BALANCES
ACTIVITY FUNDRAISERS AND TRANSFERS AND NEW ACCOUNTS
RESIGNATIONS AND RETIREMENTS.
RESIGNATIONS: DIANA MUSSETT LANCASTER
PRINCIPALS’/DIRECTORS’ REPORT
SUPERINTENDENT’S REPORT
VOTE TO APPROVE OR DISAPPROVE THE LOWEST BID FOR BOOK SHELVING FOR IDABEL MIDDLE SCHOOL LIBRARY. BID BY: WALLS CUSTOM CARPENTRY
Action(s):
MOTION TO APPROVE THE LOWEST BID FOR BOOK SHELVING FOR IDABEL MIDDLE SCHOOL LIBRARY. BID BY: WALLS CUSTOM CARPENTRY Passed with a motion by Darrell Courtney and a second by Claire Downing.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO APPROVE OR DISAPPROVE PRIMARY SOUTH TRIP ON FEBRUARY 20TH 2019 TO PEROT THEATER IN TEXARKANA, TX TO SEE THE MAGIC SCHOOL BUS.
Action(s):
MOTION TO APPROVE PRIMARY SOUTH TRIP ON FEBRUARY 20TH 2019 TO PEROT THEATER IN TEXARKANA, TX TO SEE THE MAGIC SCHOOL BUS. Passed with a motion by Jerry Robinson and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
DISCUSSION OF AND VOTE TO APPROVE OR DISAPPROVE THE SCHEDULE OF REGULAR MEETINGS FOR THE IDABEL BOARD OF EDUCATION FOR THE CALENDAR YEAR 2019.
Action(s):
MOTION TO APPROVE THE SCHEDULE OF REGULAR MEETINGS FOR THE IDABEL BOARD OF EDUCATION FOR THE CALENDAR YEAR 2019. Passed with a motion by Darrell Courtney and a second by Claire Downing.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO APPROVE OR DISAPPROVE THE INTERAGENCY MEMORANDUM OF UNDERSTANDING FOR PRESCHOOL SERVICES BETWEEN IDABEL PUBLIC SCHOOLS AND CHOCTAW NATION HEAD START FOR THE PERIOD OF JULY 1, 2018-JUNE 30, 2019.
Action(s):
MOTION TO APPROVE THE INTERAGENCY MEMORANDUM OF UNDERSTANDING FOR PRESCHOOL SERVICES BETWEEN IDABEL PUBLIC SCHOOLS AND CHOCTAW NATION HEAD START FOR THE PERIOD OF JULY 1, 2018-JUNE 30, 2019. Passed with a motion by Darrell Courtney and a second by Claire Downing.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO APPROVE OR DISAPPROVE THE DISTRICT FOSTER CARE PLAN FOR IDABEL PUBLIC SCHOOLS.
Action(s):
MOTION TO APPROVE THE DISTRICT FOSTER CARE PLAN FOR IDABEL PUBLIC SCHOOLS. Passed with a motion by Darrell Courtney and a second by Claire Downing.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO APPROVE OR DISAPPROVE THE HOMELESS EDUCATION POLICY AND PROCEDURES FOR IPS.
Action(s):
MOTION TO APPROVE THE HOMELESS EDUCATION POLICY AND PROCEDURES FOR IPS. Passed with a motion by Claire Downing and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
DISCUSSION AND VOTE TO APPROVE OR DISAPPROVE ONE OF THE THREE BIDS TO REPLACE HVAC UNITS IN THE HIGH SCHOOL AND MIDDLE SCHOOL AUDITORIUMS. IDABEL HEAT AND AIR, IDABEL, OK D&P CONTRACTORS, PARIS TX RONNIE'S ELECTRICAL SERVICE, HUGO OK
Action(s):
MOTION TO APPROVE THE THE LOWEST BID TO REPLACE HVAC UNITS IN THE HIGH SCHOOL AND MIDDLE SCHOOL AUDITORIUMS. Passed with a motion by Claire Downing and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
MOTION TO APPROVE THE THE LOWEST BID TO REPLACE HVAC UNITS IN THE HIGH SCHOOL AND MIDDLE SCHOOL AUDITORIUMS. Passed with a motion by Claire Downing and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
DISCUSSION AND VOTE TO APPROVE OR DISAPPROVE BARLOW AND ASSOCIATES AS THE EXTERNAL EVALUATOR FOR THE INNOVATIVE APPROACHES TO LITERACY GRANT TO BE PAID $4,200.
Action(s):
MOTION TO APPROVE BARLOW AND ASSOCIATES AS THE EXTERNAL EVALUATOR FOR THE INNOVATIVE APPROACHES TO LITERACY GRANT TO BE PAID $4,200. Passed with a motion by Claire Downing and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE AN EARLY REIMBURSEMENT SUPERINTENDENT BROWN FOR HIS AIRLINE TICKET TO THE AASA NATIONAL CONFERENCE. WITH THE UNDERSTANDING, IF HE DOES NOT ATTEND THE CONFERENCE HE WILL REIMBURSE THE DISTRICT ANY PENALTY FOR CANCELATION.
Action(s):
MOTION TO APPROVE AN EARLY REIMBURSEMENT SUPERINTENDENT BROWN FOR HIS AIRLINE TICKET TO THE AASA NATIONAL CONFERENCE. WITH THE UNDERSTANDING, IF HE DOES NOT ATTEND THE CONFERENCE HE WILL REIMBURSE THE DISTRICT ANY PENALTY FOR CANCELATION. Passed with a motion by Darrell Courtney and a second by Jerry Robinson.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO GO INTO PROPOSED EXECUTIVE SESSION TO DISCUSS THE FOLLOWING ITEMS: AUTHORIZED BY: 25 O.S. SECTION 307 (B)(1).
Action(s):
MOTION TO GO INTO PROPOSED EXECUTIVE SESSION TO DISCUSS THE FOLLOWING ITEMS: AUTHORIZED BY: 25 O.S. SECTION 307 (B)(1) Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
EMPLOYMENT OF: A. CLAUDIA GARZA- PARAPROFESSIONAL-MIDDLE SCHOOL B. TIFFANY LINDLY-PARAPROFESSIONAL-MIDDLE SCHOOL AND HEAD IHS SOFTBALL COACH C. KEVIN WOODALL-SCIENCE- HIGH SCHOOL (PENDING CERT) D. LADONA EBERT-CENTURY 21 CCLC ASSISTANT-PRIMARY SOUTH E. CONNIE BREAUX-PART TIME ADMINISTRATION- ADMIN BUILDING TO BE PAID $13.25 HR F. MARIAN MCCULLOCH-ASSISTANT- PRIMARY SOUTH G. LORETTA HAMIL-SPEC ED ASSIST-PRIMARY SOUTH H. INNOVATIVE APPROACH TO LITERACY GRANT STAFF ASSIGNMENTS: SEE ATTACHED I. DISCUSS SUPERINTENDENT DOUG BROWNS CONTRACT AND FUTURE EVALUATION PROCESS
ACKNOWLEDGE THAT THE BOARD HAS RETURNED TO OPEN SESSION.
EXECUTIVE SESSION MINUTES COMPLIANCE: STATEMENT BY BOARD PRESIDENT: THE IDABEL BOARD OF EDUCATION MET IN EXECUTIVE SESSION FOR THE PURPOSE OF EMPLOYMENT : A. CLAUDIA GARZA- PARAPROFESSIONAL-MIDDLE SCHOOL B. TIFFANY LINDLY-PARAPROFESSIONAL-MIDDLE SCHOOL AND HEAD IHS SOFTBALL COACH C. KEVIN WOODALL-SCIENCE- HIGH SCHOOL (PENDING CERT) D. LADONA EBERT-CENTURY 21 CCLC ASSISTANT-PRIMARY SOUTH E. CONNIE BREAUX-PART TIME ADMINISTRATION- ADMIN BUILDING TO BE PAID $13.25 HR F. MARIAN MCCULLOCH-ASSISTANT- PRIMARY SOUTH G. LORETTA HAMIL-SPEC ED ASSIST-PRIMARY SOUTH H. INNOVATIVE APPROACH TO LITERACY GRANT STAFF ASSIGNMENTS: SEE ATTACHED I. DISCUSS SUPERINTENDENT DOUG BROWNS CONTRACT AND FUTURE EVALUATION PROCESS
VOTE TO APPROVE OR DISAPPROVE THE HIRING OF: A. CLAUDIA GARZA- PARAPROFESSIONAL-MIDDLE SCHOOL B. TIFFANY LINDLY-PARAPROFESSIONAL-MIDDLE SCHOOL AND HEAD IHS SOFTBALL COACH C. KEVIN WOODALL-SCIENCE- HIGH SCHOOL (PENDING CERT) D. LADONA EBERT-CENTURY 21 CCLC ASSISTANT-PRIMARY SOUTH E. CONNIE BREAUX-PART TIME ADMINISTRATION- ADMIN BUILDING TO BE PAID $13.25 HR F. MARIAN MCCULLOCH-ASSISTANT- PRIMARY SOUTH G. LORETTA HAMIL-SPEC ED ASSIST-PRIMARY SOUTH
Action(s):
MOTION TO APPROVE THE HIRING OF: A. CLAUDIA GARZA- PARAPROFESSIONAL-MIDDLE SCHOOL B. TIFFANY LINDLY-PARAPROFESSIONAL-MIDDLE SCHOOL AND HEAD IHS SOFTBALL COACH C. KEVIN WOODALL-SCIENCE- HIGH SCHOOL (PENDING CERT) D. LADONA EBERT-CENTURY 21 CCLC ASSISTANT-PRIMARY SOUTH E. CONNIE BREAUX-PART TIME ADMINISTRATION- ADMIN BUILDING TO BE PAID $13.25 HR F. MARIAN MCCULLOCH-ASSISTANT- PRIMARY SOUTH G. LORETTA HAMIL-SPEC ED ASSIST-PRIMARY SOUTH Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO APPROVE OR DISAPPROVE INNOVATIVE APPROACH TO LITERACY GRANT STAFF ASSIGNMENTS: SEE ATTACHED
Action(s):
MOTION TO APPROVE INNOVATIVE APPROACH TO LITERACY GRANT STAFF ASSIGNMENTS Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO APPROVE OR DISAPPROVE CHANGES TO SUPERINTENDENT BROWN'S CONTRACT AS DISCUSSED. (TO DROP THE SPOUSAL INSURANCE AND ADD THE ANNUAL EXPENSE TO SUPERINTENDENT BROWN'S ANNUAL BASE SALARY. THIS WILL NOT CHANGE MR. BROWN'S TOTAL ANNUAL CONTRACTED SALARY.)
Action(s):
MOTION TO APPROVE CHANGES TO SUPERINTENDENT BROWN'S CONTRACT AS DISCUSSED. (TO DROP THE SPOUSAL INSURANCE AND ADD THE ANNUAL EXPENSE TO SUPERINTENDENT BROWN'S ANNUAL BASE SALARY. THIS WILL NOT CHANGE MR. BROWN'S TOTAL ANNUAL CONTRACTED SALARY.) Passed with a motion by Darrell Courtney and a second by Donny Butler.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
VOTE TO APPROVE OR DISAPPROVE THE RESIGNATION OF CLAUDIA GARZA
Action(s):
MOTION TO APPROVE THE RESIGNATION OF CLAUDIA GARZA Passed with a motion by Darrell Courtney and a second by Claire Downing.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
CONSIDER AND POSSIBLE ACTION ON ANY MATTER NOT KNOWN ABOUT OR WHICH COULD NOT HAVE BEEN REASONABLY FORSEEN PRIOR TO THE TIME OF PREPARATION OF THE AGENDA FOR THE REGULARLY SCHEDULED MEETING.
VOTE TO ADJOURN
Action(s):
Motion to adjourn at 7:49 P.M. Passed with a motion by Donny Butler and a second by Darrell Courtney.
  • Brent Bolen: Yea
  • Donny Butler: Yea
  • Darrell Courtney: Yea
  • Claire Downing: Yea
  • Jerry Robinson: Yea
No Action(s) have been added to this Agenda Item.
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