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May 14, 2020 at 5:00 PM - Pioneer Technology Center Board of Education Special Meeting

Minutes
1. Call meeting to order
2. Roll call and establish a quorum
3. Flag salute and moment of silence
4. Reports and Presentations
 - CTSO Contest Results - Ryan Burkett, Instructional Director
- Blackwell Gateway Report - Kari Widener, Blackwell Gateway Instructor
Discussion:  CTSO Contest results - Video

Kari Widener - computer science, 1 section of 8th graders
Medical Detectives, started 2nd semester, 71 8th graders
used PLTW curriculum for robotics
22 combined 7th & 8th
82 total students
Sees all 6th graders - Explo, only had 4 days because of the COVID virus
12 TSA
12 Robotics - 3 competetive robotics teams this year
Assigned engineering activites for at-home, students sent videos
 
5. Discussion and vote to approve or not approve the Minutes of the April 14, 2020 special Board of Education meeting
Action(s):
Motion to approve the Minutes of the * , 20 regular Board of Education meeting passed with a motion by Ms. Gay Norris and a second by Mr. J.D. Soulek.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
6. Discussion, review and vote to approve or not approve the Financial Reports; Activity Fund Report; and Encumbrance/Change Order Lists (General Fund #41503-41591; Building Fund #40061-40104; Payroll #40048).
Action(s):
Motion to approve the Financial Reports; Activity Fund Report; and Encumbrance/Change Order Lists as presented. passed with a motion by Mr. J.D. Soulek and a second by Ms. Orva Rothgeb.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
7. Administrative Reports and Anticipated Discussion by the Board and Staff regarding facilities, district policy issues, community issues and/or personnel or student needs
7.A. Traci Thorpe, Superintendent/CEO
Discussion:  Lots of zoom meetings, tomorrow is last day of digital learning for this year, students returning electronics
Tomorrow is virtual graduation for SHARE, working on recognitions for other groups.  No completion statistics until tomorrow.
May 16 will start resuming some activities - Fire
Some adult students will be able to return 
Disbursement of CARES Act money to qualifying students. MEA position bringing in Northwest Tech and High Plains  4-way split
Capital planning - HVAC systems ordered, waiting for arrival.  Had pre-bid meeting yesterday.  Limited number of people.  Used multiple rooms to accommodate everyone.  Bids will be open on May 21.
Facilities and maintance continue to work toward the WW Expansion.  
Stacey selected for Professional Standards - International Committee
 
7.B. Kahle Goff, Executive Director, Full-Time Programs
Discussion:  BIS - Majority of staff working - 236 consultations during month.  202 marketing contacts - Janet S.  $5.8 millions savings - Dawn, Robert, Ben working with

Marketing - Designed a t-shirt for all students and staff.  Instructional Director team working with Culinary team to figure out space.  Will be using culinary space in BIS

Working with instructors on how education post pandemic.  What about kids who experienced trauma?  How do work going ahead?  How do we insure going forward?

Programs starting back next week - adults  only.  Health mitigation.  Masks, thermometers, etc.
8. Discussion and vote to approve or not approve a contract with the Gooden Group, Inc. to serve as the consultant for a joint marketing and public relations initiative involving multiple technology center districts ($4,200.00 - same as last year).
Action(s):
Motion to approve a contract with Statewide Marketing Cooperative Agreement for FY21 ($13,750 - same as last year) passed with a motion by Ms. Mary Rigdon and a second by Ms. Gay Norris.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
9. Discussion and vote to approve or not approve a contract with Statewide Marketing Cooperative Agreement for FY21 ($13,750 - same as last year).
10. Discussion and vote to approve or not approve Resolution for Schools and Libraries Universal Services (E-rate) for 2020-21. This resolution authorizes filing of the Form 471 applications for funding year 2020-21 and the payment of the applicant's share upon approval of funding and receipt of services.
Action(s):
Motion to approve Resolution for Schools and Libraries Universal Services (E-rate) for 2020-21. This resolution authorizes filing of the Form 471 applications for funding year 2020-21 and the payment of the applicant's share upon approval of funding and receipt of services. passed with a motion by Ms. Gay Norris and a second by Mr. J.D. Soulek.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
11. Discussion of potential Special Board meeting date to approve Westward Expansion bids
12. Discussion and vote to approve or not approve individuals on part-time and temporary employment contracts, and addenda to contracts as listed on Appendix A.
Action(s):
Motion to approve individuals on part-time and temporary employment contracts, and addenda to contracts as listed on Appendix A. passed with a motion by Mr. J.D. Soulek and a second by Ms. Orva Rothgeb.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
13. Discussion and vote to approve or not approve purchases over $10,000 as listed on Appendix B.
Action(s):
Motion to approve purchases over $10,000 as listed on Appendix B. passed with a motion by Ms. Gay Norris and a second by Ms. Mary Rigdon.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
14. Proposed Executive Session to discuss contract renewals for employees listed on Appendix C (Instructors/Facilitators).  Okla. Stat. Title 25, 307(B)(1). 
15. Vote to convene in Executive Session
Action(s):
Motion to convene in Executive Session passed with a motion by Ms. Mary Rigdon and a second by Ms. Orva Rothgeb.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
15.A. Time:
16. Acknowledge return of the Board to Open Session
16.A. Time:
17. Board President statement of Executive Session minutes
18. Vote to approve or not approve contract renewals for employees listed on Appendix C (Instructors/Facilitators).
Action(s):
Motion to approve contract renewals for employees listed on Appendix C (Instructors/Facilitators). passed with a motion by Ms. Gay Norris and a second by Mr. J.D. Soulek.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
19. New Business
20. Public Comment
21. Motion and vote to adjourn
21.A. Time:
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