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April 14, 2020 at 6:00 PM - Pioneer Technology Center Board of Education Special Meeting

Minutes
1. Board President announcement - This meeting is being broadcast via the Pioneer Tech youtube channel   
 
2. Call meeting to order
3. Roll call and establish a quorum
4. Flag salute and moment of silence
5. Reports and Presentations, Kahle Goff, Executive Director, Full-time Programs
 -Follow-Up
Discussion:  Follow-up results, wages, credentialing, etc.  P/P presentation with results (completion and retention)  Doing a great job but would like it to be a little higher.  Related Placement is 90.55%.  Total Student Placement (any job placement, continuing education & military) 96.67%.  Status unknown for FY19 was .5%.  Wage & certifications (pic on phone) 
6. Discussion and vote to approve or not approve the Minutes of the April 2, 2020 special Board of Education meeting.
Action(s):
Motion to approve the Minutes of the April 2, 2020 Special Board of Education meeting. passed with a motion by Ms. Gay Norris and a second by Ms. Mary Rigdon.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
7. Discussion, review and vote to approve or not approve the Financial Reports; Activity Fund Report; and Encumbrance/Change Order Lists (General Fund #41421-41502;  Building Fund #40053-40060;  Payroll-none).
Action(s):
Motion to approve the Financial Reports; Activity Fund Report; and Encumbrance/Change Order Lists as presented. passed with a motion by Mr. J.D. Soulek and a second by Ms. Gay Norris.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
8. Administrative Reports and Anticipated Discussion by the Board and Staff regarding facilities, district policy issues, community issues and/or personnel or student needs
8.A. Traci Thorpe, Superintendent/CEO
Discussion:  Many Zoom meetings, lots of coordination and communicating.  Moving to on-line toward on-line instruction.  Still getting information regarding items coming from legislation.  The CARES act is an emergency fund, $262,000, half can be directed to students.  Still waiting for direction on how we can disseminate.  Have approx. 60 computers available for students and staff.  Area Supt. meeting last week.  Lots of good communication. Talked about moving forward and starting the next year.  Change to school calendar - last day will May 15, 2020.  BioMed instructor position open.  Working  to open HCC Instructor position.  Will extend the year for students who need clinicals, etc.  Still working to accommodate businesses.  Conoco turnaround, following CDC guidelines.  On hold for firefighting training - skills sessions are currently on hold.  Ben Evans did a Zoom meeting for businesses for the federal loan.  Parking lot changed to angled spaces.  Timeline for expansion pushed back a couple of weeks.  Possible special board meeting toward end of May.  Upcoming events - allowing OBI to have a blood drive - will be restricting entrance numbers, entering through North door.  Critical need for blood.  Received thank you note from Blackwell Hospital for donated PPE.  3-D printing of ear-savers, Chuck Rector, Industrial Tech.  Watching budget situation for rest of the year.  Looks like there will be a budget cut for FY21.  ODCTE hopes to split with Tech Centers.   
8.B. Molly Kyler, Executive Director, Business & Industry Services
Discussion:  Mary doing Nurse Educator Conference for CEU's totally on-line this week.  Ben Q&A session - Zoom.  BIS & AT&D, Marketing doing email blasts about things that are going on.  Shout out to Stacey and Finance team, using $ that was to be spent on conferences and lodging for training.
 
9. Discussion and vote to accept or decline the bid for the 2020 Multi-PMZ HVAC Project.
Action(s):
Motion to accept the bid for the 2020 Multi-PMZ HVAC Project. passed with a motion by Ms. Gay Norris and a second by Ms. Mary Rigdon.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
10. Discussion and vote to approve or not approve individuals on part-time and temporary employment contracts, and addenda to contracts as listed on Appendix A.
Action(s):
Motion to approve individuals on part-time and temporary employment contracts, and addenda to contracts as listed on Appendix A. passed with a motion by Ms. Mary Rigdon and a second by Mr. J.D. Soulek.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
11. Proposed Executive Session to discuss the contract renewals for employees listed on Appendix B (Support Staff).  Okla. Stat. Title 25, 307(B)(1). 
12. Vote to convene in Executive Session
12.A. Time:
13. Acknowledge return of the Board to Open Session
13.A. Time:
14. Board President statement of Executive Session minutes
15. Motion to approve or not approve contract renewals as listed on Appendix B (Support Staff)
Action(s):
Motion to approve employment contract renewals passed with a motion by Mr. J.D. Soulek and a second by Ms. Gay Norris.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
16. Public Comment
17. Motion and vote to adjourn
Action(s):
Motion to adjourn passed with a motion by Ms. Gay Norris and a second by Ms. Mary Rigdon.
  • Mr. Larry Buck: Yea
  • Ms. Gay Norris: Yea
  • Ms. Mary Rigdon: Yea
  • Ms. Orva Rothgeb: Yea
  • Mr. J.D. Soulek: Yea
No Action(s) have been added to this Agenda Item.
17.A. Time:
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