October 13, 2020 at 6:00 PM - Pioneer Technology Center Board of Education Special Meeting

Discussion:  Goal Setting, each area reported on the status of their team's goals.Strategic planning Core Planning Team - cross-section of employees, meets approx. 3 times per year.
FTP - Google Cert., weekly challenges. Trying to get all instructors to pass Level I.  Looking at Canvas,  It plays with everybody.  It works with our gradebook.  
Admin Team - Capital Improvement goal, accreditation, Hiring Wisely Forte method, refine the hiring and onboarding processes(fo.r subs and part-time employees), 
Adult Health - 19-20 increase retention rate, now at 80%.  Instructors meet with students each month, find out about student needs. 80% graduates will be employed in the health field or higher education. PN collaborates.
BIS - 39% market reach with focus on helping businesses surviving through tough times.  Develop a BIS Marketing Strategy to support our Marketing Department - "Tell our Story"
AT&D - Document three additional AT&D processes each year (Registrar, Coordinator, Evening Secretary, review processes created in previous year(s) for changes and updates.
Safety - Update 3 new safety programs on database
Communications & Marketing - Build BIS/AT&D Email Blast to 5,000 email addresses.  Get up to 5,000 likes on FB, highlight One Million Cups.  Creating Tick Tock account, making 1 minute videos on programs, etc.
Directors - Creating Digital Enrollment form, integrate with Power School, Develop Career Ladders by Program Area
Facilities - Help decrease the spread of COVID-19 virus throughout the facility ad transportation fleet by June 2022.  Increase the frequency of disinfection/sanitization of hard touch surfaces in the am and pm classroom facilities/transportation.
Finance - Write, test and publish 100% Standard Operating Procedures by May 1, 2021, write, test and public an additional 30% of SOP's (total 70%), 2021, write, test and publish an additional 30% of SOPS's (total 100%)
Student Services - Implementation of a Learning Mgmt System - Canvas, assist with Hospitalities curriculum for special needs students - just found out we got a $50,000 Perkins grand, work with area chambers, BIS Team and economic development groups to record virtual tours of local businesses to be utilized by SS team.
Systems - create a secure docuentation/SOP repository to store need to know date regarding PTC's systems infrastructure.

 

Discussion:  Busy month, Covid, accreditation, school started.  compliance items, corrective action plan - names & titles of Title IX, 504 coordinators.  AED machines, new batteries, had bars in handicapped restroom stalls, piece of signage missing by handicapped parking space.  waiting on feedback report - when here extremely complimentary.  onboarding for subs & pt.  new regional accreditation officer, Brent . He came for a tour.  He was looking at bus driving protocols.Student Ambassador orientation earlier this month.  24 students in academy. mtg today at Autry Tech, met with OK Manufacturing Alliance, NW Tech and High Plains, Janet, Molly and Traci met.  capital planning  a lot of walls for safe room, waiting for door jambs, stem wall for cosmetology up, all structural steel here by ?, 20 days ahead of schedule.  Bid packets soon for smaller appliances, furniture, etc. Carl Perkins grant toward A/V equpment for Culinary Arts. Fall Break this week, Friday and Monday. First face to face Supt. meeting this month.  

Discussion:  Kahle - still doing in person instruction!  still doing great! BIS - Ben Evans and Robert - 6.6 million savings for businesses, Johnny T. Cookshack Leadership Team, Incubator, 2 recognized in the PC monthly magazine, Molly showed graphic with statistics for BIS.  FTP-former employee funeral, instr. dir. met with terri about recruitment - no 8th graders, no 3rd graders, instrc. dir., working with all areas - looking at goals, needs for improvement.  Dr. B, Kendra, Kahle presetation to students (with compliance officers), regional administrator meeting recently - on-line scheduling for parent/teacher conferences - 29% parents this year.