May 8, 2023 at 6:30 PM - Board of Education Regular Meeting
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1. Call to order and roll call of members.
Discussion:
Dee Williams called the meeting to order.
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2. Consent Agenda:
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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2.a. Approval of Minutes of the April 10, 2023 Regular Board Meeting
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2.b. Approval of Minutes of the April 25, 2023 Special Board Meeting
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2.c. Approval of Tami Wright as Minutes Clerk
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2.d. Approval of Agenda as part of the minutes
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2.e. Approval of April Treasurer's Report
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2.f. Approval of April Activity Fund Reports - Regular & Credit Card Account
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2.g. Approval of General Fund Change Orders, Warrants, & Encumbrances for FY 22, in the amount of -$97,434.96
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2.h. Approval of Building Fund Change Orders, Warrants, & Encumbrances for FY 22, in the amount of -$10,000.00
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2.i. Approval of General Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 1185-1219, in the amount of $440,630.88
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2.j. Approval of Building Fund Change Orders, Warrants, & Encumbrances for FY 23, numbers 20009-20010, in the amount of $1,341,688.45
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2.k. Approval of General Fund Payroll Change Orders, Warrants, & Encumbrances for FY 23, numbers 70420-70476, in the amount of $15,650.18
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2.l. Resolution to Declare Surplus Property
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3. Discussion and possible action regarding the transfer of $1,200.00 from Credit Card Activity Fund Account 1, Sub Account #326 Auction Sale to Sub Account #213 Miscellaneous.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Discussion and possible action regarding the transfer of funds within General Fund and within Building Fund:
General Fund: Amount Code Description - $ 52,097.94 4700 Building Improvement Services - $ 25,000.00 4600 Building Acquisition & Construction Services - $ 62,902.06 2700 Student Transportation Services + $140,000.00 4400 Architect & Engineer Services Building Fund: Amount Code Description - $ 80,000.00 4400 Architect & Engineer Services - $ 50,000.00 4600 Building Construction Services - $269,555.00 4700 Building Improvement Services + $399,555.00 2600 Oper. & Maint of Plant Services
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Discussion and possible action regarding the resolution to transfer from activity fund to general fund.
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion and possible action regarding the cancelation of outstanding checks from the Activity Fund, account ending 090, from Fiscal Year 2019, Fiscal Year 2020, Fiscal Year 2021, and Fiscal Year 2022 (see attached).
Action(s):
No Action(s) have been added to this Agenda Item.
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7. Discussion and possible action regarding the cancellation of outstanding checks from the Activity Fund, account ending 08334, from Fiscal Year 2021 (see attached).
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Discussion and possible action regarding the employment of David Carlile, CNC Precision Machine Technology Instructor, on a temporary contract for FY24.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding the employment of Laura Johnston, Biomedical Science Instructor.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding the employment of Holly Kelly, Business Information Technology Education Instructor.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding the employment of Sarah Lemons, Business Information Technology Education Instructor.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the employment of Janet Herren Pogue for FY24 contingent upon availability of Federal Funding.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Proposed executive session to discuss the employment of the following (items 13a - 13d) for FY24. 25 O.S. Section 307 (B)(1).
Discussion:
Proposed executive session to discuss the employment of the following (items 13a - 13d) for FY24. 25 O.S. Section 307 (B)(1).
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13.a. ten-month certified personnel on a continuing contract basis as listed on attached exhibit A.
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13.b. more-than-ten-month certified personnel on a continuing contract basis as listed on attached exhibit B.
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13.c. non-certified personnel as listed on attached exhibit C.
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13.d. support personnel as listed on attached exhibit D.
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14. Vote to convene or not convene in executive session.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Acknowledge Board's return to open session.
Discussion:
Did not go into executive session.
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16. Executive Session Compliance Announcement.
Discussion:
Did not go into executive session.
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17. Discuss and vote to re-employ or table the employment of the named ten-month certified personnel for FY24 on a continuing contract basis as listed on attached exhibit A.
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discuss and vote to re-employ or table the employment of the named more-than-ten-month certified personnel for FY24 on a continuing contract basis as listed on attached exhibit B.
Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discuss and vote to re-employ or table the employment of the named non-certified personnel for FY24 as listed on attached exhibit C.
Action(s):
No Action(s) have been added to this Agenda Item.
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20. Discuss and vote to re-employ or table the employment of the named support personnel for FY24 as listed on attached exhibit D.
Action(s):
No Action(s) have been added to this Agenda Item.
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21. Discussion and possible action regarding the establishment of an Assistant Financial Aid Officer / Administrative Assistant position.
Action(s):
No Action(s) have been added to this Agenda Item.
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22. Discussion and possible action regarding the reassignment of Tiffany Hartlaub to the Assistant Financial Aid / Administrative Assistant position.
Action(s):
No Action(s) have been added to this Agenda Item.
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23. Discussion and possible action regarding the reassignment of Desiree Wright to the Practical Nursing Administrative Assistant position.
Action(s):
No Action(s) have been added to this Agenda Item.
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24. Discussion and possible action regarding adding Charlee Mendinghall to the previously approved A&CD, AEL, BIS & Substitute Instructor list.
Action(s):
No Action(s) have been added to this Agenda Item.
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25. Discussion and possible action regarding the amendment of the FY24 School Calendar changing the April 5, 2024 snow day to March 29, 2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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26. Vote to approve or disapprove Resolution for Schools and Libraries Universal Services (E-Rate) for 2023-2024. This resolution authorizes filing of the Form 471 application(s) for funding year 2023-2024 and the payment of the applicant’s share upon approval of funding and receipt of services.
Action(s):
No Action(s) have been added to this Agenda Item.
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27. Discussion and possible action regarding the Amendment to Halliburton Agreement No. CW258932.
Action(s):
No Action(s) have been added to this Agenda Item.
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28. Discussion and possible action regarding membership with OSSBA Unemployment Services for FY24.
Action(s):
No Action(s) have been added to this Agenda Item.
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29. Discussion and possible action regarding the Substance Abuse Testing Agreement for on-site drug and alcohol testing with Newberry Express Pharmacy.
Action(s):
No Action(s) have been added to this Agenda Item.
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30. Discussion and possible action regarding the Gooden Group Cooperative Agreement for 2023-2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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31. Discussion and possible action regarding the Statewide Marketing Agreement for 2023-2024.
Action(s):
No Action(s) have been added to this Agenda Item.
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32. Discussion and possible action regarding the Clinical Contract Agreement (for Practical Nursing student training) with Duncan Public Schools.
Action(s):
No Action(s) have been added to this Agenda Item.
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33. Discussion and possible action regarding the on-going clinical contract agreements (for Practical Nursing student training) with items 33a-33t :
Action(s):
No Action(s) have been added to this Agenda Item.
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33.a. Ability First, Inc.
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33.b. Cancer Center of Southwest Oklahoma
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33.c. Chickasha Nursing Center
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33.d. Chisholm Trail Assisted Living
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33.e. Duncan Regional Hospital Inc. and all affiliates
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33.f. Duncan Women's Center
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33.g. Elk Crossing Nursing and Rehab
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33.h. Dr. Judy Gilbreth
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33.i. Gregston's Assisted Living (West Wind Assisted Living)
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33.j. Gregston Nursing and Rehab
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33.k. Halliburton Energy Services
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33.l. Marlow Manor
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33.m. OU College of Nursing
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33.n. Reynolds Army Community Hospital
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33.o. Southwestern Medical Center
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33.p. Stephens County Health Department
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33.q. Taliaferro Community Mental Health Center
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33.r. Urgent Med
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33.s. Westbrook Healthcare
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33.t. Wilkins Nursing Home
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34. Discussion and possible action for Holly Kelly and Sarah Lemons and 1 student to attend BPA National Conference in Anaheim, CA, April 26-30, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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35. Discussion and possible action for Sidney Cates, Amanda Garner-Slate and 3 students to attend Skills USA National Conference in Atlanta, Georgia, June 19-24, 2023.
Action(s):
No Action(s) have been added to this Agenda Item.
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36. Discussion and possible action for Kaitlyn Snider and 2 students to attend HOSA National Conference in Dallas, TX, June 21-24, 2023.
Discussion:
No action was taken.
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37. Discussion and possible action regarding the attached employee contracts.
Action(s):
No Action(s) have been added to this Agenda Item.
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38. New Business: In accordance with Oklahoma State Statute 25 Section 311(A)(9), this is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
Discussion:
No new business.
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39. Informational Items:
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39.a. CFO Quarterly Statements
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39.b. Career Information Specialist Report
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39.c. PTAC Report
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39.d. Otha Grimes Scholarship Winners
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39.e. Scholarship Winners - Jerry Morris, John Lillard, Rodney J Love, and Juliette Woodward
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39.f. Business Professionals of America State winners
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39.g. Skills USA and HOSA Contest Winners 2023
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39.h. Lions Club 2022-2023
The Lions Club winners were Nikita Guthrie and Jacob Thomas. |
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39.i. IT Remodel and Storm/Fire restoration update
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40. Vote to adjourn.
Action(s):
No Action(s) have been added to this Agenda Item.
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