September 9, 2024 at 5:00 PM - Millwood Board of Education Regular Meeting

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. APPROVAL OF PREVIOUS MINUTES

5. RECOGNITION OF SPECIAL GUEST(S) AND SPECIAL ANNOUNCEMENTS

5.A. Soul Bowl Inductees 2024 - Shannon Hayes

6. SUPERINTENDENT'S REPORT

6.A. School Reports

6.B. Director of Teaching and Learning - Elaine Buxton

6.C. Director of Operations - Shannon Hayes

6.D. Superintendent Robinson-Woods, Ed.D.
Bond Update

7. Discussion and vote to approve Superintendent Dr. Robinson-Woods' travel, lodging and meal expenses, to attend the School Research Nexus Elite Symposium, October 16-18, 2024 at the Laguna Beach Surf and Sand Resort in Laguna Beach, California.

8. ENROLLMENT

8.A. Transfers

8.B. Appeals

9. BOARD POLICIES - Reviewed by Policy Committee
DBCA - Standard of Performance and Conduct for Teachers
DHAC - Electronic - Communications - with - Students
DO - Termination of Employment Teachers
DOAC - Support Personnel Suspension, Demotion, Nonrenewal, or Termination
DOBD - Suspension of Certified Personnel
EGG - Prohibition of Race and Sex Discrimination
EIEC (New 2024) - Released Time Courses
EIED - Graduation Requirements
EMI - Voluntary Private Prayer and Moment of Silence
FDA - Students: Enrollment Requirements
FDC-R1 - Attendance Policy (Regulation)
FEH - Transfer - Appeal - Students-on-IEP

BOARD POLICIES - Reviewed by Superintendent Dr. Robinson-Woods
CKAH - Use of Automatic External Defibrillator
CKAH-P - Sudden Cardiac Emergency Response Plan
EIA-R4 - Student Retention (Regulation)
EIA-R5 - Mid-Year Promotion Fourth Grade
EKBA - Strong Reader Act 
FGBD (New 2024) - Student Athletes and Activities Name, Image, and Likeness

10. TREASURER'S REPORT - David Harp, Treasurer

11. CONSENT AGENDA
The Millwood Board of Education uses a consent agenda during school board meetings. Items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all items. The consent agenda consists of the consideration, review, discussion and possible motion to approve the following items as listed under the appropriate categories and identified individually by number and/or alphabet. Items 11A, 11B, 12A - 12C and 12D.1 - 12D.13.

11.A. EMPLOYMENTS
Recommend the following person(s) be employed as of the effective date specified; and that contract(s) or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District, the Superintendent or person designated by her; with all other personnel recommendations, including terminations, leaves, retirements and resignations.  See Attachments "A" and "B".

11.B. APPROVAL OF ENCUMBRANCES

Fund	Purchase Order Numbers	Amount
11 - General (Operations)	148 - 169	$231,653.87
21 - Building	10	$5,000.00
22 - Child Nutrition	5	850.00.00
31 - 2023 Bond	1	$149,032.50

12. PROPOSED GENERAL BUSINESS

12.A. Discussion and vote to approve the High School Boys Basketball Team's travel to Shawnee, Kansas to participate in the 810 Varsity Showcase 37, December 20-22, 2024.

12.B. Discussion and possible vote to approve the Statutory Waiver/Deregulations Application for Alternative Education, abbreviated day at Millwood High School.

12.C. Discussion and possible vote to approve the Statutory Waiver/Deregulation Application for Alternative Education at Millwood High School.

12.D. Activity Fund

12.D.1. Discussion and possible vote to approve the Activity Fund Account Financials for the end of year June 30, 2024.

12.D.2. Discussion and possible vote to approve the Activity Fund revenue and expenditures report for FY24.

12.D.3. Action to approve a car wash fundraiser for Millwood Marching Band with proceeds to be placed in 921.1 activity account.

12.D.4. Action to approve retroactive Willy Great Cookies fundraiser for Millwood Marching Band and proceeds to be placed in 921.1 activity account.

12.D.5. Action to approve high school boys basketball concession stand fundraiser for high school boys basketball and proceeds to be placed in sub activity account 805.1.

12.D.6. Action to approve high school boys basketball concession stand fundraiser at Falcon Super Scrimmage for high school boys basketball and proceeds to be placed in sub activity account 805.1.

12.D.7. Action to approve middle school boys basketball concession stand fundraiser at Falcon Super Scrimmage for middle school boys basketball and proceeds to be placed in sub activity account 805.2.

12.D.8. Action to approve collection of high school eSports student dues/fee for eSports with proceeds to be placed 812.2 sub activity account.

12.D.9. Action to approve a new activity fund account 824.1 for Millwood High School Choir.

12.D.10. Action to approve a new activity fund account 824.2 for Millwood Middle School Choir.

12.D.11. Action to approve a "FALL N 4 YA" gram fundraiser for the Millwood Arts Academy Choir and proceeds to be placed in the 924.2 activity account.

12.D.12. Action to approve Scholastic Book sales for MELA Library and proceeds to be placed in sub activity account 960.1.

12.D.13. Action to approve transfer of funds in the amount of $3,408.55 from account 912.1 Sr Class of 2024 to 740.1 Superintendent Funds.

13. *NEW BUSINESS

14. STATEMENT OF PUBLIC CONCERN

15. EXECUTIVE SESSION

15.A. Proposed Executive Session for the Superintendent's evaluation 25 O.S. Section 307(B) (1). 

15.B. Proposed executive session to discuss the purchase or appraisal of real property as provided under Section 25 O.S. 307 (B)(3).

15.C. Proposed executive session to discuss confidential records of students whereby disclosure of any additional information would violate the Family Education Right to Privacy Act (FERPA).  25 O.S. Section 307(B)(1).

15.D. Vote to convene or not to convene into executive session.

15.E. Acknowledge Board's return to Open Session.

15.F. Vote to approve or not approve the proceeding with purchase of property,

15.G. Executive Session minutes compliance announcement.

16. VOTE TO ADJOURN