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May 10, 2022 at 6:00 PM - Board of Education Special Meeting

Minutes
1. Invocation and Flag Salute
Rationale:   with  will provide the invocation.
2. Call to Order and Roll Call
Discussion:  Mr. Wells came in at 6:04.  We then took roll a second time reflecting the new composition of the board at 6:37pm.
3. Reorganization of the Board and Oath of Office
3.A. Vote to elect Board President
Action(s):
I move we vote to elect Leonard Wells as Board President Passed with a motion by Mr. Cody Sanders and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
3.B. Vote to elect Board Vice-President
Action(s):
I move we vote to elect Brian Coulson as Board Vice-President Passed with a motion by Mr. Leonard Wells and a second by Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
3.C. Vote to elect Board Clerk
Action(s):
I move we vote to elect Suzanne Cannon as Board Clerk Passed with a motion by Mr. Cody Sanders and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
3.D. Vote to elect Board Deputy Clerk
Action(s):
I move we vote to elect Cody Sanders as Board Deputy Clerk Passed with a motion by Mr. Leonard Wells and a second by Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
3.E. Vote to elect Board Member
Action(s):
I move we vote to elect Chris Cunningham as Board Member Passed with a motion by Suzanne Cannon and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
3.F. Oath of Office
3.G. Roll Call reflecting the new composition of the Yukon Public School's Board of Education
4. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Simeroth
Discussion:  Desarae Witmer inducted into the 2022 College of Education and Human Sciences Outstanding Alumnus
Amy Beams received the Outstanding Director of the year from the Oklahoma Director of Special Services
Diana Mann - years of service for Helping Hands Volunteers. 
Melissa Barlow - 2  OK All-staters and State Academic Girls Swim Team. 397 students qualified for academic all state and of 150 chosen, 2 of them are YHS students. 
Robert Whetzel - Anton Yanda Scholarship winners
LIS Sara Steeglemeyer - writing award
Flex Chem donation (Bryce Conway)
Retirees
 
5. Board Member Communications and Announcements
5.A. Individual Board Member Comments
Discussion:  Chris: Read a social media post his daughter posted in recognition of a custodian at her school who has influenced her.
Brian:  The send-off for special athletes today was super.  Good Luck.  Also, congratulations to the teachers receiving their master’s degree!
Cody:  I am proud to do this job and be a part of YPS and this celebration of these students, volunteers, and retirees is why.
Suzanne:  Thank you volunteers, teachers, and retirees.  Thank you Conrad and welcome back to covering the school.
Leonard:  In addition to the events I attended, Chris, thank you for your service as president and thank you for voting for me.
5.B. Upcoming Meetings/ Events:
MAY:   20 Graduation - Yukon High School - Miller Stadium

JUNE:  6  School Board Meeting 6pm YPS Administration Building
            7-9 CCOSA Summer Leadership Conference
 
6. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Discussion:  There were no requests.
7. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Action(s):
I move we vote to approve the Finance Consent Docket as presented Passed with a motion by Suzanne Cannon and a second by Mr. Cody Sanders.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (1)
7.C. Child Nutrition Report
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Action(s):
I move we approve the Business Consent Docket without item 8.D. Passed with a motion by Suzanne Cannon and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Sanders asked if the bidders had a chance to bid on softball and baseball? Dr. Simeroth indicated the bids were: softball only, baseball only, softball and baseball together, baseball infield only, and softball infield only.  Mr. Sanders then asked, I understand not all turf is created equal, were the coaches offered opportunity to see/feel turf?  Dr. Simeroth indicated they were.
Mr. Wells requested taking item 8.D. out for a separate vote.
8.A. Minutes of the April 6, special board meeting
Attachments: (1)
8.B. Out of state travel
Rationale:  A. Oneth requests to attend ISTE Conference in New Orleans, LA, June 26, through June 30, 2022.  Expenses to be covered by the Currirulum Budget.
J. Brunk requests to attend the AASPA annual Conference in Orlando, FL, October 9, through October 13, 2022.  Expenses to be covered by Title II.
J. Bean requests to attend the Jostens Annual Conference in Orlando, FL, July 12, through July 16, 2022.  Expenses to be covered by the Journalism department.
 
Attachments: (3)
8.C. Surplus items
Attachments: (3)
8.D. Deregulation Application for Yukon High School Library
Attachments: (2)
Action(s):
I move we approve item 8.D. Passed with a motion by Mr. Cody Sanders and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
8.E. Contract renewal
Rationale:  Jeana Parker ,SLP (no change)
Nikki Keck, Vision Impared Program (no change)
Shannan Frohock, Hearing Consultant (no change)
Canadian County Health Department (no change)
BRIDGES
My ASL (price increase - $130/$16 per 1/4 hour  to  $143/$18 per 1/4 hour as needed)
SLRS (no change)

 
Attachments: (8)
8.F. Fourth Amendment to Food Service Contract
Attachments: (1)
8.G. Monument signs
Attachments: (3)
8.H. Interactive Displays
Attachments: (1)
8.I. Realignment of attendance zones for Independence and Lakeview Intermediate Schools.
8.J. Child Nutrition Application for Summer Food Service Program
Attachments: (1)
8.K. School Bus Bid
Attachments: (1)
8.L. Contract renewal with Youth and Family Services
Rationale:  No changes from the SY 21-22 contract.
Attachments: (1)
8.M. Bids for Parkland Elementary Parking
Attachments: (1)
8.N. Bid for Yukon Middle School Score Board
Attachments: (2)
8.O. Bids for High School Softball Turf
We are recommending that the low bid from ACT Global be approved for installation of turf on the high school softball field. $487,285
Rationale:  We are recommending that the low bid from ACT Global be approved for installation of turf on the high school softball field. $487,285
Attachments: (1)
8.P. Continuing contract with Putnam & Company PLLC for auditing services
Attachments: (1)
9. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda. 
Discussion:  There is no new business.
10. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A and the Rehire lists attached.
Action(s):
I move we convene in executive session Passed with a motion by Mr. Brian Coulson and a second by Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  TIME:  6:59pm
10.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Discussion:  Time:  7:31pm
10.C. Discussion and possible action on Personnel items on Exhibit A and the Rehire lists attached.
Action(s):
I move we approve the Personnel Docket and rehire list as presented Passed with a motion by Mr. Cody Sanders and a second by Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mr. Brian Coulson and a second by Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  7:30

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