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February 7, 2022 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Invocation and Flag Salute
Speaker(s):  Mr. Chris Cunningham
Rationale:  Kyle Worley with Town and Country Christian Church will provide the invocation.
2. Call to Order and Roll Call
Speaker(s):  Mr. Chris Cunningham
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale:  Changes made to this board policy are required by law.
https://docs.google.com/document/d/1Ni8IU4p735ivCTyCn7OfglgNIIUt_-C3HlUZNstLe3w/edit?usp=sharing
Discussion:  We are celebrating Counselors this week.
Mr. Mike Workman and his crew did an awesome job clearing our parking lots over the weekend
4. Board Member Communications and Announcements
Speaker(s):  Mr. Chris Cunningham
4.A. Individual Board Member Comments
Discussion:  Mr. Sanders:  Enjoyed snow days.  Pom squad placed 2nd at Disney.  Wrestling got a bid to duals state.
Mrs. Cannon:  Thank you all for the gifts last month. Please be aware of what is going on with this legislative session.  Thank you so much to the secretaries who really run things. 
Mr. Coulson: Thanks so much for the cards, letters, and gifts last month.
Mr. Wells: The swim team is at regionals tomorrow - good luck.  Tomorrow is an election day for some - please exercise your right to vote.
Mr. Cunningham: Thank you all for the gifts last month.  I am appreciative of the invitation and opportunity to attend.
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mr. Chris Cunningham
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Chris Cunningham
Discussion:  There were no requests to address the board.
6. Proposed executive session to consider the appeal of a denied student transfer with a review of confidential educational records and transfer requests of students whereby disclosure of any additional information could potentially violate Family Educational Rights and Privacy Act (FERPA).  25 O.S. Section 307(B)(7)
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we enter Executive Session Passed with a motion by Mr. Cody Sanders and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
6.A. Acknowledge the board has returned from executive session.  Executive session minutes compliance announcement.
Discussion:  The board entered into executive session pursuant to State 25 O.S. 307 (B)(7) of the Open Meeting Act at 6:13pm to discuss the appeal of a denied transfer into the Yukon School District.  Those present in executive session were Mr. Cunningham, Mr. Wells, Mr. Coulson, Mrs. Cannon, and Mr. Sanders.  No action was taken by the board of education.  The board returned to open session at 6:29pm.
6.B. Vote to accept or overturn the decision of Superintendent to deny transfer request of student.
Action(s):
I move we accept the Superintendents denial of transfer Passed with a motion by Mr. Leonard Wells and a second by Mr. Cody Sanders.
No Action(s) have been added to this Agenda Item.
7. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we approve all business items on the Finance Consent Docket as listed Passed with a motion by Suzanne Cannon and a second by Mr. Cody Sanders.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (1)
7.C. Child Nutrition Report
Attachments: (2)
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we approve all items on the Business Consent Docket as presented Passed with a motion by Suzanne Cannon and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Wells inquired about 8F - We are approving a new person at a rate lower than the prior person.  Are we increasing our hours and use of the facility?  Yes, we are adding an additional person due to an increase of students.
8.A. Board minutes from January 10, 2022
Attachments: (1)
8.B. YALE deregulation application
Rationale:  This is an application to allow alternative education on a 4-day school week with Friday as a make-up day.   This is an application for a three-year authorization.
Attachments: (1)
8.C. Surplus items
8.D. Out of state travel
Rationale: 
  • Jayna Cox, YHS, will be taking 4-5 students who qualify for DECA International competition to Atlanta, GA, April 22-27, 2022.
  • William Walker, Emmalee Luke, and Michael Foster YHS, will be attending Mid-America Athletic Trainers' Association Symposium in Omaha, NE, March 16-19, 2022.
  • Tami Massey, YMS, will be taking 2 students who qualify to a Choir competition in Little Rock, AR, February 28 - March 3, 2022.
  • Courtney Loveless, YMS, will travel to Houston, TX, for NSTA March 30-April 3, 2022.
8.E. Accept or reject bid proposal for playground modifications 
8.F. Contract with BC Behavioral
Attachments: (2)
8.G. Application for adjunct teacher Landen Holliday, Physical Science
8.H. Application for adjunct teacher Ashleigh Wiles, Mid-level English Language Arts
9. Board to consider and take action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $14,000,000 General Obligation Combined Purpose Bonds of the School District.
Attachments: (1)
Action(s):
I move we sell bonds on March 24, 2022 Passed with a motion by Mr. Chris Cunningham and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
10. Consider and Approve an Agreement for Bond Counsel Services with the Floyd Law Firm, P.C., Attorneys at Law.
Action(s):
I move we approve the agreement Passed with a motion by Suzanne Cannon and a second by Mr. Cody Sanders.
No Action(s) have been added to this Agenda Item.
11. Consider and Approve an Agreement for Dissemination Agent Services with UMB Bank, n.a.
Action(s):
I move we approve the agreement Passed with a motion by Suzanne Cannon and a second by Mr. Cody Sanders.
No Action(s) have been added to this Agenda Item.
12. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda. 
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we approve the application Passed with a motion by Suzanne Cannon and a second by Mr. Cody Sanders.
No Action(s) have been added to this Agenda Item.
12.A. Application for adjunct teacher Katharine Vaught, Elementary Education
13. Personnel Docket:
Speaker(s):  Mr. Chris Cunningham
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
13.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A and conducting the superintendent's evaluation.
Speaker(s):  Mr. Chris Cunningham
Attachments: (2)
Action(s):
I move we convene in executive session to discuss the personnel docket Passed with a motion by Mr. Leonard Wells and a second by Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
13.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Speaker(s):  Mr. Chris Cunningham
Discussion: 

The board entered into executive session pursuant to State 25 O.S. 307 (B)(1)of the Open Meeting Act at 6:42pm to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.  Those present in executive session were Mr. Cunningham, Mr. Wells, Mr. Coulson, Mrs. Cannon, Mr. Sanders, and Dr. Simeroth.  No action was taken by the board of education.  The board returned to open session at 8:09pm.

13.C. Discussion and possible action on Personnel items on Exhibit A and the superintendent's evaluation.
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we approve all personnel items as presented on Exhibit A and the Superintendent's evaluation. Passed with a motion by Suzanne Cannon and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
14. Adjournment
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we adjourn Passed with a motion by Suzanne Cannon and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 8:10pm

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