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January 10, 2022 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Invocation and Flag Salute
Speaker(s):  Mr. Chris Cunningham
Discussion:  Gene Newberry with South Yukon Church of Christ provided the invocation.
2. Call to Order and Roll Call
Speaker(s):  Mr. Chris Cunningham
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Discussion:  Board appreciation - Thank You!
Safe supervision of our students is difficult.  We made it last week.  Many school districts are going virtual.  Please help us by substituting if you are able.
First ever OSSAA 6A Pom and cheer championship and the title was won by Yukon Varsity Pom team.  
 
4. Board Member Communications and Announcements
Speaker(s):  Mr. Chris Cunningham
4.A. Individual Board Member Comments
Discussion:  Mr. Sanders:  Congratulations ladies! That was a great performance.  Thank you to everyone who gave us these gifts.
Mrs. Cannon:  Thank you teachersI  Everyone is pitching in and doing what is necessary.  
Mr. Coulson: Thank you all for these amazing gifts.  Mrs. Young from IIS, thank you for the email.  Congratulations to the Pom team!
Mr. Wells: Belated congratulations to our teachers of the year.  Thank you for these amazing gifts. 
Mr. Cunningham: Thank you for the overwhelming and humbling amount of gifts.  
4.B. Upcoming Meetings/ Events:
JANUARY:
Board Appreciation Month
1/17 - Martin Luther King Day - no school

FEBRUARY:
2/1 - Legislative Breakfast  7AM Archery Traditions of Oklahoma, 328 Elm Ave.
2/7 - 6:00pm Board Meeting
 
Speaker(s):  Mr. Chris Cunningham
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Chris Cunningham
Discussion:  No one signed up to speak to the board.
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we approve all business items on the Finance Consent Docket as listed Passed with a motion by Mr. Cody Sanders and a second by Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Mid term adjustments have not yet been received.  We are currently enrolled in excess of pre-covid numbers.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (1)
6.C. Child Nutrition Report
7. Business Item:  Separate Vote  -  Minutes of the December 6, 2021, board meeting
Attachments: (1)
Action(s):
I move we approve the minutes Passed with a motion by Suzanne Cannon and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we approve all items on the Business Consent Docket as presented Passed with a motion by Mr. Leonard Wells and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Simeroth wanted to point out that cafeterias are getting new furniture and the tables will have the Miller logo.  There are desks, paint and carpet on order as well.  
Mr. Wells wanted to bring to the attention of the group the lawn care issue.  Last years' contract was for 21 mowing and this new contract is for 28.  The cost per mow is less than the last contract.  We were at 28 mows pre-COVID and that number seemed adequate.  I'd like us to keep a close eye on the number of mows to determine if it is adequate.  
Mr. Sanders wanted to know how many companies bid.  There were three companies invited and only two responded.  
Mrs. Cannon asked about tree trimming - who performs this?  We have a guy on staff who does this as a full time job and some work is outsourced.  The evergreens by the railroad tracks are not on our land and we can not touch them.  
8.A. Fundraiser applications for Parkland and Myers Elementary Schools
Attachments: (2)
8.B. District lawn care
Rationale:  We would like to increase the number of mows per year and add spraying for weeds.  This last year the lawns got a little too tall and weedy.  The increase is 3 mows and 3 sprays.
Attachments: (1)
8.C. New cafeteria tables for sites not recently built.  
8.D. Surplus items
Attachments: (5)
8.E. New student desks for Central, Myers, and Shedeck.
Attachments: (1)
8.F. YMS Course Description Guide
Attachments: (1)
8.G. YHS Course Description Guide
Attachments: (1)
9. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda. 
Speaker(s):  Mr. Chris Cunningham
10. Personnel Docket:
Speaker(s):  Mr. Chris Cunningham
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mr. Chris Cunningham
Attachments: (2)
Action(s):
I move we not convene in executive session to discuss the personnel docket Passed with a motion by Suzanne Cannon and a second by Mr. Cody Sanders.
No Action(s) have been added to this Agenda Item.
10.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Speaker(s):  Mr. Chris Cunningham
Discussion: 

Not necessary as we did not enter into executive session by unanimous vote.

10.C. Discussion and possible action on Personnel items on Exhibit A.
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we approve all personnel items as presented on Exhibit A. Passed with a motion by Suzanne Cannon and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Speaker(s):  Mr. Chris Cunningham
Action(s):
I move we adjourn Passed with a motion by Suzanne Cannon and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:

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