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March 2, 2020 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Invocation and Flag Salute
Father Rex Arnold from St. John Nepomuk will provide the invocation.
Speaker(s):  Mr. Leonard Wells
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Discussion:  Dr. Simeroth thanked all involved for their part in determining the allocation of teachers/staff for the new intermediate school.
Thursday is the celebration for Helping Hands 50th birthday.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mrs. Hawthorne - no comment 
Mr. Van Meter - no comment
Mrs. Cannon - attended an art show it was spectacular.
Mr. Wells - The Millerettes were named the 2020 6A State Academic Champions and one of the girls with a 3.98 GPA is his granddaughter.  
4.B. Upcoming Meetings/ Events:
MARCH:
3    Legislative Breakfast 7AM Yukon Police Department
4    School Law Institute - OSSBA - Moore/Norman Technology Center 9-3:30
5    Region 10 - OSSBA - Redlands Community College 5:30 - 8:30
7    Presidents Workshop - OSSBA Conference Center 9-3:30
10  Day at the Capitol - OSSBA Conference Center 9-3:30
16 - 20   Spring Break

APRIL:
6    Board Meeting 6pm
7    Legislative Breakfast 7AM Yukon Police Department
 
Speaker(s):  Mr. Leonard Wells
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  There are no requests to address the board.
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Rex Van Meter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
6.C. Child Nutrition Report
Attachments:
7. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve Consent Docket as presented Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Van Meter asked for specifics on the turf and track replacement...there were many specs required of the bidders and the winning low bid came from a company that met all specs including better safety ratings than past turf.
Dr. Simeroth spoke to the reason for the new signs at the intermediate schools - they are no longer elementary schools and the signs are to continue rolling out to all sites.
7.A. Minutes of the February 3, 2020, Board Meeting
Attachments:
7.B. Out of state travel requests.
Rationale: 
  • Michelle Hale, Math/Science Coordinator, to attend the National Council Teacher of Mathematics Annual Conference in Chicago, IL, April 1-5, 2020.  The approximate $2500. cost will be covered by general funds.
  • Gavin Niemyer, Career Connect, Donna Morris, and Desarae Witmer to attend the AASA Youth Apprenticeship Summit in Chicago, IL, April 2-3, 2020.  The cost of the event is being covered by AASA.  
  • Melissa Barlow, Principal-YHS, and Binet Castleberry, Asst. Princ-YHS, to attend the College Board Fellow Program in Boston, MA, July 16-19, 2020.  The only expense to the district's general fund is $300.00 for personal expenses.
  • Henry Harrison and Jared Ediger,YHS Career Tech Teachers, will be escorting 5 students to National Harbor, MD, for the BPA Leadership Competition, May 6-10, 2020.  Career Tech funds will cover the approximate cost per person of $2,600.00.  
  • Jeremy Reed, Keenen Kellett, Marshall Hahn, Shane Schock, Cole Lockwood, and Mike Webb, YHS Athletics, will be attending the National Option Clinic in Dallas, TX, March 6 & 7, 2020.  Football Booster Club will cover all expenses for this trip.  
  • Jeremy Reed, Keenan Kellett, and Cole Lockwood YHS Atheletics, will be visiting the Navy Campus March 24-28, 2020, in Annapolis, MD.  The Football Booster Club will cover all expenses of this trip.
  • Renee Shoaf, YHS SpEd Teacher, will be attending the Special Olympics Unified Champion School Leadership Summit in San Antonio, TX, April 30 to May 3, 2020.
  • Larrissa Lockwood, YPS Communications, will be attending the NSPRA conference July 11, through 16, 2020, in St Louis, MO.
  • J Reed, M Webb, S Schock, and M Hahn, Athletics YHS, will be visiting Kennesaw University March 10-14, 2020, for clinics.
Attachments:
7.C. Surplus
Rationale:  The attached letter was sent to the owner of the Stage Door to vacate before we surplus and remove their inventory following this board meeting.
The attached list of items to be surplussed from YHS.
The attached item from YHS DECA that has already been reallocated.
 
Attachments:
7.D. Proposed new policy FMA-R4 Extracurricular Activities Attendance Regulations.
Rationale:  After a 30 day public comment and review of the proposed new policy, which can be viewed here: https://docs.google.com/spreadsheets/d/10qPkKBFhYswsA_b_3x9NYG90O2rIVAsmk6_M57-kyz4/edit#gid=0
the board will now discuss with possible action adding this policy to the district policy and procedures.
7.E. School year 2020-2021 calendar.
Rationale:  Three calendar options were offered and Calendar A won with a 43.75% vote.
Attachments:
7.F. High School turf and track replacement - low bid
Attachments:
7.G. Monument signs for the Intermediate Schools 
Rationale:  The paperwork will be available at the board meeting.
7.H. Contract with Red Earth Landscaping for April 1, 2020 through March 31, 2021.
Rationale:  Lawn maintenance for all sites.  
Attachments:
8. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
Discussion:  There is no new business.
9. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A, rehires listed on the attached Exhibit B, and discussion concerning the reassignment of administrative staff.
Attachments:
Action(s):
I move to convene in executive session to discuss personnel docket Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:15pm  
9.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion: 

Mr. Leonard Wells announced the board entered into executive session to discuss the personnel docket at : p.m.  No action was taken by the board of education.  The board returned to open session at 6:34 p.m.

9.C. Approval of Personnel Items as listed on Exhibit A and Exhibit B.
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
9.D. Discussion and possible action to appoint a Principal for Yukon Middle School.
Action(s):
I move we appoint Clay McDonald as the new principal for Yukon Middle School Passed with a motion by Mr. Rex Van Meter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
9.E. Discussion and possible action to appoint an Assistant Principal for Redstone Intermediate.
Action(s):
I move we appoint Randy Stowe as the assistant principal for Redstone Intermediate Passed with a motion by Mr. Rex Van Meter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
10. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mrs. Michele Hawthorne and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:36pm
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