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January 7, 2020 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Invocation and Flag Salute
Speaker(s):  Mr. Leonard Wells
Rationale:  Pastor Dustin Burpo from Passion Church is here to deliver the invocation
Discussion:  Pastor Burpo was ill and could not attend.  Mr. Cunningham gave the invocation.
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
3.A. School Board Recognition
January is School Board Recognition Month.
3.B. SWOSU Agreement
3.C. College remediation and graduation rate presentation
3.D. Student Council presentation
Discussion:  The many members of the YHS Student Council were present to provide information concerning the Oklahoma Association of Student Council's annual convention to be hosted by Yukon High School Student Council.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Cunningham:  Great presentation!  Thank you for the show of appreciation.
Mr. Van Meter:  Thank you for the show of appreciation it is humbling and it is an honor to serve.
Mrs. Cannon:  In addition to thanking everyone for their show of appreciation, Mrs. Cannon highlighted the work done at YALE, great messages on the marquee at Shedeck, Thankful Thursdays at Parkland, and Canadian County Sherriff's Deputy lunch with Shedeck students on Mondays.
Mr. Wells:  In addition to his thanks for the show of appreciation, Mr. Wells enjoyed the Winter Follies and several swim meets this past month.
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mr. Leonard Wells
Rationale: 
JANUARY:
BOARD APPRECIATION MONTH
1-5     Christmas Break
7     Board Meeting (6:00PM)
7     Legislative Breakfast  7AM Yukon Police Department, 100 S Ranchwood         Blvd.
14     Administration Luncheon (11:30AM)
20     Martin Luther King Day (No School)
31     Chamber Gala 6:30PM
FEBRUARY:
3     Board Meeting (6:00PM)
4     Legislative Breakfast 7AM Yukon Police Department, 100 S Ranchwood         Blvd.
24, 25, 27 - Parent Teacher Conferences
28    No School

 
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  There were no requests.
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Rex Van Meter and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
6.C. Child Nutrition Report
Attachments:
7. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve Consent Docket as presented with the removal of FMA-R4 for further edit. Passed with a motion by Mr. Leonard Wells and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Wells indicated the wording of FMA-R4 was vague and in a discussion with Dr. Simeroth determined it should be tabled for further review and edits.
7.B. Minutes of the December 2, 2019, Regular Board Meeting.
Attachments:
7.C. YFAC Contract
7.D. Out of State Travel Requests
Rationale: 
  • Darryl Andrews, YHS Student Council, June 19-26, 2020, taking 7 students to the National StuCo Conference in Centennial, CO.  The StuCo activity fund is covering the cost of approximately $2,500.00.
  • Darryl Andrews, YHS Student Council, March 4-7, 2020, to attend the California Association of Directors of Activities Annual Convention in Reno, NV.  OASC will cover all expenses with the StuCo Activity fund covering any substitute costs.
  • Jayna Cox, YHS DECA, April 29-May 03, 2020, taking 5-8 students to DECA International competition in Nashville, TN.  The DECA activity fund is covering the cost of approximately $960.00.
  • Dale Pearson and Kevin James, YHS Baseball, March 12-20, 2020, taking 30 students to the Spring Break baseball tournament in Phoenix, AZ.  The baseball booster club is paying the entire expense with substitutes as necessary being covered by the athletic department.
  • Jennifer Bean and Jason McClain, YHS Yearbook, April 15-19, 2020, taking 10 students to the Journalism Education Association/National Scholastic Press Association convention in Nashville, TN.  The approximate cost of $4,500. is being covered by the journalism activity fund.  
  • Tyler Pipkin, YHS Drama & Debate, February 13-18, 2020, taking 9 students to the National Speech & Debate Tournament at Harvard University.  The approximate $6,000. expense is being covered by the Speech & Debate activity fund.
7.E. FAC Contract with Stephen Fite
Attachments:
7.F. Declare as surplus items listed from YALE
Rationale:  1 tan file cabinet 
1 black adjustable keyboard stand
5 computer desks
7.G. Attendance zones for the three intermediate schools beginning school year 20-21.
Attachments:
8. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
Discussion:  There is no new business.
9. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Attachments:
Action(s):
I move to convene in executive session to discuss personnel docket Passed with a motion by Mr. Leonard Wells and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  At 7:04 pm the board voted to enter executive session to discuss personnel.
9.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion: 

Mr. Leonard Wells announced the board entered into executive session to discuss the personnel docket at : p.m.  No action was taken by the board of education.  The board returned to open session at 7:24 p.m.

9.C. Approval of Personnel Items as listed.
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
10. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mr. Rex Van Meter and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
Discussion:  Time 7:26 pm
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