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November 4, 2019 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Invocation and Flag Salute
Speaker(s):  Mr. Leonard Wells
Rationale:  Pastor Tim Baer from Grace Episcopal Church offered the invocation.
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale:  * Ms. Massey and the IES Girls' Choir to perform.
* Ranchwood art teacher Shelly Dent and her students decorated the boards this month.
* Yukon Miller Girls AND Boys Cross Country teams are Academic State Champions!  They were presented with a state championship trophy on Saturday at the state cross country meet.
* Dr. Simeroth introduces the school site principals who in-turn introduce their 2019-20 Teacher of the Year.
Central                                              Emilee Crim
Myers                                               Jessica Abernethy
Parkland                                           Meagan Deckard
Ranchwood                                      Kayce Davis
Shedeck                                           Bethany Gilreath
Skyview                                            Amy Jandebeur
Surrey Hills                                       Jeneer Oruru
Independence                                   Keri Smith
Lakeview                                           Lori Gossen
Yukon Middle School                        Lucus Dekinder 
Yukon High School                           Brandy Hackett
* Audit report by Jerry Putnam, Putnam & Company, PLCC
Attachments:
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Cunningham:  Acknowledged the football team, the cros country teams and the baseball fund raiser
Mr. Van Meter:  Congratulated the Teachers of the Year
Mrs. Cannon:  Commented on homecoming, IES having pickleball, and the amazing YPS Band.
Mr. Behymer:  No comment
Mr. Wells:  Went to OBA in Owasso.
4.B. Upcoming Meetings/ Events:

NOVEMBER:
5          Legislative Breakfast - 7am Yukon Police Department, 100 S Ranchwood Blvd.
14        YPSFE Foundation Banquet - The Palace Event Center, 2310 N Banner Rd, El Reno, Doors open at 6:30pm, Dinner is at 7:00pm.
25-29  No School - THANKSGIVING BREAK

DECEMBER:
2          8AM Open Filing begins for Seats #3 and #5 - Canadian County Clerk's Office 201 N. Choctaw Ave. El Reno, OK 73036
             6PM Board Meeting
4           5PM Open Filing ends for Board Seats  #3 and #5
3           Legislative breakfast - 7am Yukon Police Department, 100 S Ranchwood Blvd.
23-31   Christmas Break
 
Speaker(s):  Mr. Leonard Wells
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  N/A
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
6.C. Child Nutrition Report
Attachments:
7. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve Consent Docket as presented Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Cunningham inquired as to why Mr. Scott was paying for his own trip on item 7. D.  Mrs. Barlow clarified that because a student of his from his former employer made academic all star so he is paying his own expenses since it is not a YHS student.  
7.A. Adjunct application for Wendy Bauder.
Attachments:
7.B. Out of state travel request for T. Pipkin, YHS, to take 5 students to the University of Denver December 4 through December 8, 2019, to compete in the National Invitational Tournament.
Rationale:  The entire $2,000.00 cost of the trip is being covered by the Drama & Debate activity fund.
7.C. Out of state travel request from M. Clark and J. Reed, YHS, to attend the national conference of High school directors of athletics in National Harbor, MD, December 13-17, 2019.  
Rationale:  The entire cost of the trip ($5000.00) will be covered by the Athletic Activity Account. 
Attachments:
7.D. Out of state travel for R. Scott, YHS, to Baltimore, MD, to attend the United Soccer Coaches National Convention January 16- January 20, 2020.
Rationale:  Mr. Scott will cover the expense of this trip.
Attachments:
7.E. YFAC contracts with CTSWS, CVTech, and The Philharmonic for the use of YFAC Facilities.
Attachments:
7.F. Minutes of the October 7, 2019, meeting.
Attachments:
7.G. Surplus of Curriculum and Special Services supplies.
Attachments:
7.H. Revision of contract with BC Behavioral LLC.
Rationale:  This revision increases the fiscal balance of the school year pay out to $118,150.00, this is an increase of $63,000.00 as result of increasing services provided from part time to full time for a minor student.
8. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
Discussion:  N/A
9. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A as well as to discuss the contract and evaluation of the superintendent.
Attachments:
Action(s):
I move to convene in executive session to discuss personnel docket Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:37p.m. 
9.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion: 

Mr. Leonard Wells announced the board entered into executive session to discuss the personnel docket at 6:37 p.m.  No action was taken by the board of education.  The board returned to open session at 7:51 p.m.

9.C. Approval of Personnel Items as listed.
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Rex Van Meter and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
10. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 7:52p.m.
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