Public Meeting Minutes: October 7, 2019 at 6:00 PM - Board of Education Regular Meeting

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October 7, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

October 7, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute:
Chad Penner, Canadian Hills Nazarene, is invited to give the invocation.
Speaker(s):  Mr. Leonard Wells
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Reports/ Comments from Superintendent and/or Staff
Thank the Yukon Police Department and SRO's
Chief John Corn
Captain Zach Roberson 
Sgt. Jose Gomez
Sgt. Scott Franklin - SRO YPD
Sgt. Andy Henderson - SRO YPD
Also mention the cooperation and help from our security guards
R. Milner's art class from Myers ES provided the art work for the boards.
The Board Seats #5 and #3 open filing is 8am Monday, December 2, through 5pm Wednesday December 4, 2019.  Seat #5 is a 5-year term and Seat #3 is a 3-year term.
 
Speaker(s):  Dr. Jason Simeroth
3.A. Item of information:  Contract with Canadian Valley Tech Center for transporting students.  CVTC will make four quarterly payments for an annual total of $31,850.00 for YPS transporting students to their two locations. This price has been consistent for at least the last five years. 
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Cunningham thanked Mrs. Barlow
Mr. Van Meter - no comment
Mrs. Cannon attended some events and expressed appreciation to those involved
Mr. Behymer - no comment
Mr. Wells attended some events and expressed he was impressed
4.B. Upcoming Meetings/ Events:
OCTOBER:
17-21   Fall Break
NOVEMBER:
4    School Board Meeting - 6:00pm
5    Legislative Breakfast - 7am Yukon Police Department, 100 S. Ranchwood Blvd.
14   YPSFE Foundation Banquet - The Palace Event Center, 2310 N Banner Rd., El Reno, Doors open at 6:30pm, Dinner is at 7:00pm.
25-29   No School - THANKSGIVING BREAK
DECEMBER:
2    8AM Open Filing begins for Board Seats #3 and #5
4    5PM Open Filing ends for Board Seats #3 and #5
 
Speaker(s):  Mr. Leonard Wells
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  There were no requests to address the board.
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
6.C. Child Nutrition Report
Attachments:
7. Business Item:  Separate Vote
7.A. Discussion and possible action on the Minutes from the Special Board Meeting on September 25, 2019, 
Attachments:
Action(s):
I move we approve the Minutes from the Special Board Meeting, September 25, as presented Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to move items 8.C. and 8.F. to separate vote and approve the remaining items as listed Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
I move we approve 8.C. as listed Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
I move we approve Calendar B Passed with a motion by Mr. Jeff Behymer and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
Discussion:  8.C.  Mr. Behymer asked for an explanation on the number and cause of the changes to board policy.  We have a desktop audit from the State Department of Education and needed to be compliant with state and federal law.  These changes ensure our policies are up-to-date.
8.F.  Mr. Behymer prefers the Calendar B so as to not have three mid month meetings.  Two other members have Tuesday night conflicts, but can work it out.
8.A. Board meeting minutes from September 9, 2019.
Attachments:
8.B. 2019-2020 CV Tech Syllabi Book
Rationale:  OSDE requires we approve the academic courses offered by Canadian Valley Technology Center.
8.C. Changes to Board Policies.  
Rationale:  Policies can be found by clicking on the link:
 https://docs.google.com/spreadsheets/d/10qPkKBFhYswsA_b_3x9NYG90O2rIVAsmk6_M57-kyz4/edit#gid=0.
Most of the changes are due to changes in governing state and federal laws.  
8.D. Fundraiser requests
Rationale:  These requests did not make the original deadline.
Attachments:
8.E. Out of state travel requests.
Rationale:  Each attached travel request indicates who is traveling where, if students are involved, and the funding source.
8.E.I. W. and J. Schneider, T Jackson, & T Vestal are traveling to Ft. Smith, AR, December 20, taking 20 wrestlers to compete in the Battle for the Belt.  They will return December 21, 2019.  
Rationale:  The booster club is paying the $300.00 registration fee for the tournament.  The district general fund will cover the cost of transportation and substitutes.  
J. Schneider and T. Vestal's travel documents were approved on the September board meeting.
8.E.II. B. Ruiz and K. James are traveling to Phoenix, AZ, March 12, 2020, taking 25 students to compete in the Best of the West baseball tournament.  They will return March 20.
Rationale:  The booster club is covering the registration, rooms, and per diem expenses.  The district will cover any expense for substitutes and a school vehicle.
8.E.III. S. Stevens and D. Beams are traveling to Indianapolis, IN, October 29, 2019, taking 12 students to participate in the 2019 National FFA Convention.  They will return November 2, 2019.
Rationale:  The booster club is paying for registration and lodging.  District general fund is covering the cost of substitutes and a district vehicle.  Votech Grants will cover per diem.  
8.E.IV. D. Chapin and D. Chapin will be taking 100 students to San Antonio, TX, March 25, 2020, to compete in the National Choral Contest.  They will return March 28.
Rationale:  The booster club will cover the expense of registration, lodging, and buses.  District funds will cover per diem and the cost of one substitute.
8.E.V. D. Chapin and D. Chapin are taking 12 students to Kansas City, KS, November 13, 2019, to attend the acapella jazz ensemble.  They will return November 15.
Rationale:  The booster club will cover registration, lodging, and transportation expenses.  The district will cover the cost of substitutes.
8.E.VI. B. Hackett and R. Patrick are traveling to Hoffman Estates, IL, November 3, 2019, to attend Everyday Practices that Engage and Empower Readers and Writers.  They will return November 4.
Rationale:  The district will cover the expense of registration and substitutes while an activity fund is paying for lodging, air fare, and per diem.
8.E.VII. R. Shoaf is taking four students to Lewisville, Tx, October 11, 2019, to run the Special Olympics Red River Rivalry Flag Football tournament.  They will return October 12.
Rationale:  All expenses to be covered by the Special Olympics.
8.E.VIII. D. Morris, M. Megli, & M. Barlow will be traveling to Denver, CO, to attend an Aeropsace Symposium to determine the feasibility of developing an Aerospace program at YHS.  They will travel from November 10, to 12, 2019.
Rationale:  The total expense for this trip will be covered with district general funds not to exceed $2,620.00.
8.E.IX. W. Duty & R. Reape are taking 17 students to Orlando, Fl, January 29, 2020, to attend the Universal Dance Association's National Dance Team Championship.  They will return February 3. 
Rationale:  The only expense to the district will be for substitutes.
8.E.X. S. Loupe is taking 6 students to Dallas, TX, November 15, 2019, to attend the FCCLA National Fall Conference.  They will return November 17.
Rationale:  The cost of this trip is being covered by an activity fund with the exception of the teacher's per diem of approximately $150.00 coming from the district's general fund.
8.F. Board Meeting Schedule for calendar year 2020.
Rationale:  One calendar has board meetings the second Monday of the month if the first Monday immediately follows a holiday.  The other calendar has board meetings the first Tuesday following a holiday.
Attachments:
8.G. YFAC Rental Contract 
January 10 and 11, 2020, for the Oklahoma Choral Directors All State Festival
8.H. Surplus Items
1998 Vanhoul VIN#YE2TC76BXW2029921
1998 Vanhoul VIN#YE2TC76BXX2029970
Two Red and White Coach Busses
Please see two additional lists as attachments.
Attachments:
8.I. Contract with Youth & Family Services to continue providing emergency shelter, counseling, delinquency prevention, transitional living, and educational programs for clients from our schools. The amount and services are the same as years past.
8.J. Board of Education Election Resolution
9. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
Discussion:  There is no new business.
10. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, transfers, and/or transfers as listed on the attached Exhibit A as well as to discuss the contract and evaluation of the superintendent.  
Action(s):
I move to convene in executive session to discuss personnel docket and superintendents contract and evaluation Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: At 6:15 the board entered into executive session.
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion: 

Mr. Leonard Wells announced the board entered into executive session to discuss the personnel docket at : p.m.  No action was taken by the board of education.  The board returned to open session at 6:43 p.m.

10.C. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mr. Jeff Behymer and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 6:45pm
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