Public Meeting Minutes: September 9, 2019 at 6:00 PM - Board of Education Regular Meeting

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September 9, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

September 9, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute 
Speaker(s):  Mr. Leonard Wells
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale:  Recognize Skyview Art teacher/class for decorating the boards.  Autumn Wood
Discussion:  Dr. Simeroth indicated:  we are approaching 9100 students.  When Redstone Intermediate opens next school year it and the other Intermediate schools will be 4th, 5th, and 6th grade.  The middle schools will be 7th and 8th grades.  The hiring process has not yet started.  We will not hire a principal this semester.  A company has been hired to help with demographic data to equitable divide students among the three schools.  
Dr. Brunk has created a resource partnership with a company to provide an Employee Assistance Program.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Cunningham:  Thank you for addressing the Redstone issue.  I have had many questions.

Mr. Van Meter:  No comment.

Mrs. Cannon:  Thank you for addressing the Redstone issues.  YAY TEAM!  We are off to a great start.

Mr. Behymer:  No comment.

Mr. Wells:  I have heard a lot of positive comments.  This has been a great start.
4.B. Upcoming Meetings/ Events:
Speaker(s):  Mr. Leonard Wells
Rationale:  SEPTEMBER:
9/17 - Legal Team Workshop - OSSBA Conference Center, 10:00 am-Noon
9/24 - OSSBA Region 10 Meeting - Redlands Community College, El Reno 5:30-8:30 pm
9/30 - NO SCHOOL - Professional Development
OCTOBER:
10/7 - Board Meeting - 6:00 pm
10/8 - Legislative Breakfast - 100 S Ranchwood, 7am
10/9 - Fall School Law Institute - OSSBA 9:00-3:30 pm
10/15 - Legal Team Workshop - OSSBA Conference Center, 10:00 am-Noon
 
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  No requests.
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Rex Van Meter and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
6.C. Child Nutrition Report
Attachments:
7. Separate Vote:  Consider and take action on Minutes of the August 5, Board Meeting.
Attachments:
Action(s):
I move we approve the minutes from August 5th meeting Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve Consent Docket as presented Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Wells had asked questions and did not understand why the AG sanctioning was on this agenda...it did not make the deadline for the August meeting.
The counseling lost its previous funding and is more trauma informed counseling with an outside source.  Fundraisers - why so many? where does the money go? what percent of the funds goes to the school/fundraiser?   The applications will be adjusted to include all of this information.
8.A. Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $17,305,000 General Obligation Building Bonds of the School District.
Rationale:  Special Board Meeting to sell the $17,305,000 General Obligation Building Bond.
8.B. Consider and Approve an Agreement for Bond Counsel Services with the Floyd Law Firm, P.C., Attorneys at Law.
8.C. Jim Fenrick, Chief Financial Officer is an authorized representative of the LEA for fiscal year 19-20.
8.D. Sanctioning for YHS Ag Booster Club
8.E. Consider and take action on fundraising requests from school sites and organizations as indicated on attached applications.
8.F. Contracts for renting the YFAC.  
8.G. Surplus items for disposal.
Attachments:
8.H. Negotiated Agreement for School Year 2019-2020
Rationale:  A Procedural Agreement was created and added this year with 100% of the negotiation team voting yes.  98.8% of the negotiation team voted yes to the changes made in the negotiated agreement.
8.I. Western Heights to provide Deaf Ed Program.
Rationale:       Our student that we share with Western Heights is unique from our other students with hearing impairments that we serve in that not only did he have a significant hearing impairment, but also had little to no communication. His articulation skills were very delayed.  He was producing mostly jargon with only some intelligible words. 
The program that he currently attends at Western Heights is able to provide him with instruction in sign language which provides him barrier free access to his education. This is a level of educational service that we are unable to provide without hiring two additional specialized staff members, if we could find them.
During the 2018-19 school year, we spent $7,456.58 on our agreement with Western Heights. This cost was incurred for half days at that time in the three-year-old program and just during April and May.  
For the 2019-20 school year, we are contracting for $50,284.72.  This year he is in pre-k and attends school full day necessitating the increased cost for services. We anticipate this cost for the next three years.
8.J. Out of state travel requests.
8.K. Contract with Gayle Jones to provide support groups for PreK-6th grade students experiencing grief and loss.
Rationale:  Cost analysis:  will not exceed $6,000 for the school year at a cost of $25 per hour billed  monthly.

In 1999, Calm Waters added School-based Grief Support Groups to its repertoire of free services offered to the community. Since then, more than 150 public schools in over 20 public school systems have been served. Calm Waters School-based Grief Groups touch the lives of more than 1,400 students, Pre-K through 12th grade, annually.

Yukon Public Schools has been participating in receiving free School-Based Grief Support groups over the past several years in our elementary sites which has included grades pk-6.  The services have been in a small group format of 5-7 students for a six-week period on our school campuses.  Our school counselors have assisted in coordinating the formation of the groups with teachers and parental permission.

In May of 2019, we were notified by the Calm Waters facilitator that Yukon Public Schools along with other surrounding metro school districts were not going to be eligible for free school based support groups for the 2019-2020 school year due to a reduction in their program funding, as well as, a revised strategic plan within the Calm Waters organization that is targeting other school districts in Oklahoma.

8.L. Contract with Core Counseling for group counseling for students in need of support grades 6-12.
Rationale:  Cost analysis:  not to exceed $25,000 for the school year, $2777.77 to be billed monthly.

Group Counseling Comparison for SY19-20:

Yukon Public Schools is recommending to partner with a new counseling service for work with our YMS and YHS students for the 19-20 school year.  For the 18-19 school year, YPS contracted with Choices Counseling Center for group and crisis assessment services 6th-12th grade with the possibility of individual counseling.  The contract was approved to not exceed $16,000.  

A critical component of that contract was the on-site and same day crisis assessment for students expressing self-harm or homicidal ideations.  These assessments are of the utmost importance for the safety of our students. After working with Choices throughout the year, they were continually unable to secure counselors for same day assessments, which left our site counselors with limited resources for our students and parents. The concern was expressed to Choices Counseling Center Executive Director Kristen Cole, but the service did not improve. 

In addition to the same day crisis assessments, groups were the other large component.  There were some inconsistencies reported mainly at the high school level in terms of services provided. Overall, services should have been invoiced for a total somewhere between $9600 and $16,000, but they only completed services for $4095. Therefore, it was recommended to not continue to contract with Choice Counseling Center and put out a request for bids from other local agencies. 

We received bids from Youth and Family Services, Southern Nazarene Counseling Center and Core Counseling Mental Health Services.  Youth and Family Services largely wanted to use master level students as the point of service, which posed a problem for same day assessments.  Southern Nazarene Counseling Center could not provide same day assessments, only five hours of groups per week. Core Counseling could provide all needed services and is a local company serving our families and community.  

One point of change in the Item of Consideration with Core Counseling Mental Health Services, is that $11,000 of the $25,000 contract will now be paid for out of Title IV funds with the other $14,000 coming from general funds.

8.M. 2019-2020 Estimate of Needs and Financial Statement of the 2018-2019 Fiscal Year
8.N. Consider applications for fundraisers at YPS sites.
Attachments:
9. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
10. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A and the two attached Adjunct Teacher Applications.
Attachments:
Action(s):
I move to NOT convene in executive session to discuss personnel docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:15pm  The board voted to NOT convene in executive session.
10.B. Consideration of and action on Personnel.
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:17pm
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