Public Meeting Minutes: July 8, 2019 at 6:00 PM - Board of Education Regular Meeting

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July 8, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

July 8, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
Speaker(s):  Mr. Leonard Wells
1.A. Invocation- Pastor Brian Grider of Trinity Baptist Church.
1.B. Flag Salute
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
2.A. Call to Order and Roll Call
Discussion:  Roll was called at   .m.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Discussion:  Mr. Rowe has purchased a new home, moved, and had to resign his post in Board Seat #3.  We have 60 days to appoint a new board member.  Anyone interested in being considered for this post, please contact Deanne Rowe-405-354-2587 xtn. 1022 or via email deanne.rowe@yukonps.com.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Van Meter:     no comment
Mrs. Cannon:   We expect great things from Mr. Haggard and Mrs. Lebsack.  When considering applicants, under Dr. Simeroth's leadership we have an environment of choosing the best candidate regardless of if they are an internal promotion or an external applicant.  Because he promotes an atmosphere of creating leaders, we are building quality leaders in our own classrooms and schools.
Mr. Behymer:     no comment
Mr. Wells:     This is such a great community and school, why live anywhere else?
4.B. Upcoming Meetings/ Events:
July:
  • 7/30  -Picture Day-Board Members & Administrative Staff (Conference Room 8-10am)
August:
  • 8/2 -Community Coffee - 8:00am - Administration Building/Board Room
  • 8/5 -Yukon Public Schools Board Meeting - 6:00pm
  • 8/6 -New Teacher Luncheon - 11:30am 10 West Main
  • 8/12 -The Breakfast - YHS Gym 7:30am
  • 8/15 -First day of school
  • 8/22-8/25 -Education Leadership Conference, OSSBA/CCOSA - Cox Convention Center
Speaker(s):  Mr. Leonard Wells
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  None.
6. Business Item: Separate Vote
Speaker(s):  Mr. Leonard Wells
6.A. Meeting minutes from the June 20, 2019, Special Board Meeting.
Attachments:
Action(s):
I move we approve the meeting minutes from the Special Board Meeting as attached. Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
7.D. Activity Fund Reports
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve Consent Docket as presented Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
8.A. Renewal of the Sublease Agreement dated May 1, 2019, between the District and Canadian County Educational Facilities Authority for the fiscal year ending June 30, 2020, as required under the provisions of the agreement.
Rationale:  Cost analysis:  $16,960,000.00
Attachments:
8.B. Minutes of the June 3, 2019, board meeting.
Attachments:
8.C. Contract for the 19-20 school year with The Center for Educational Law.
Rationale:  Cost analysis:  $700.00.  There are no changes in the contract from last year.
Attachments:
8.D. Out of state travel request from T. McKeown, YuCan, to attend the Community Anti-Drug Coalition of America in Dallas, Tx, July 14, through July 18, 2019.  Ms. McKeown will be taking 10 students in school vehicles with another district employee.
 
Rationale:  Cost analysis:  Total cost of the trip $9940.00 to be covered by the STOP Act grant.  
Attachments:
8.E. Out of state travel request from S. Snowden, YuCan, to attend the Community Anti-Drug Coalition of America in Dallas, Tx, July 14, through July 18, 2019.  Ms. Snowden will be taking 10 students in school vehicles with another district employee.
Rationale:  Cost analysis:  Total cost of the trip $9940.00 to be covered by the STOP Act grant.
Attachments:
8.F. Out of state travel request from D. Ray, YHS, to attend AP Computer Science Principles class in Arlington, TX, July 7, through July 11, 2019.  
 
Rationale:  Cost analysis:  Curriculum will pay the registration cost of $575 from general funds.  AP Activity account will cover the balance of the trip cost $690.00.
Attachments:
8.G. Out of state travel request for A. McGuire, IES STEM teacher, to travel to Dallas, TX, to attend Project Lead the Way training.
Rationale:  Cost analysis:  $1,200 from general fund
Attachments:
8.H. Contract renewal with Canadian County Education Center for continued Alternative Education services.
Rationale:  Cost analysis:  The fee of $3,500.00 per student for 18 students is waived for the 19/20 school year.  The contract has no changes from last year.
Attachments:
8.I. Proposed policy DEE, Expense Reimbursement.
Rationale:  Policy can be viewed at:  https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=59d0f899
8.J. Change of school lunch prices.
Rationale:  A $0.10 increase was added to all school lunch prices per the attached.
Attachments:
8.K. Resolution to join OSIG.
Rationale:  Joining OSIG provides a basis for YPS to more economically obtain insurance coverage.This is an annual paper trail that follows approval of insurance quote that was finalized at the June meeting.,
Attachments:
8.L. Contract agreement with BC Behavioral LLC.  This contract is for remainder of ESY and the 2019-2020 school year.  The name of the under-aged student has been redacted according to FERPA regulations.
Rationale:  Cost analysis:  $40,000 for the remainder of the ESY and the 2019-2020 school year.  
This student's needs exceed what we are able to provide safely in our district with our personnel. The needs encompass both student and teacher safety and it is our responsibility to provide for the education of every student that walks through our doors.
Attachments:
8.M. Contract with My ASL Interpreting Services for school year 2019-2020.
Rationale:  Cost analysis:  not to exceed $45.00 per hour.
Attachments:
8.N. Items for surplus.
Attachments:
8.O. Renewal contract with Omega Security Specialists, Inc. 
Rationale:  There are no changes in the contract or the cost of the contract from last year.
Attachments:
8.P. Renewal contract with Big Five Community Services, Inc.
Rationale:  The only change from last years' contract is our 50% share of the raises provided to our certified and support staff for the 19/20 school year.
Attachments:
8.Q. Open transfers for school year 2019-2020.
Attachments:
8.R. Yukon High School activity fund account changes.
Attachments:
8.S. Contract with Oklahoma Family Counseling Centers  (BRIDGES) for day treatment, partial hospitalization, school-based mental health services and out-patient extended services.
Rationale:  Cost analysis:  not to exceed $38,000 same as last year.
Attachments:
8.T. Renew contract with House of Healing.
Rationale:  There are no changes in the wording or cost of the contract from school year 2018-2019.  
Attachments:
8.U. Student Handbook, Environmental Health and Safety Plan, and Marzano Casual Evaluation System & State TLE Requirements.
Rationale:  Documents have been updated for the 2019-2020 school year to reflect staff changes, state requirements, and law changes.
Attachments:
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  No new business.
10. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Action(s):
I move to convene in executive session to discuss personnel docket Passed with a motion by Mrs. Suzanne Cannon and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 6:12pm
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion: 

Mr. Leonard Wells announced the board entered into executive session to discuss the personnel docket at 6:12 p.m.  No action was taken by the board of education.  The board returned to open session at 6:25 p.m.

10.C. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Rex Van Meter and a second by Mr. Jeff Behymer.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Discussion:  Time:
11.A. Consideration of and motion to adjourn the meeting
Action(s):
I move we adjourn this meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mrs. Suzanne Cannon.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at 6:26 p.m.
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