Public Meeting Minutes: June 3, 2019 at 6:00 PM - Board of Education Regular Meeting

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June 3, 2019 at 6:00 PM - Board of Education Regular Meeting Minutes

June 3, 2019 at 6:00 PM - Board of Education Regular Meeting
1. Invocation and Flag Salute
Speaker(s):  Mr. Leonard Wells
1.A. Invocation- Pastor Tom Arnould, Good News Church.
1.B. Flag Salute
2. Call to Order and Roll Call
Speaker(s):  Mr. Leonard Wells
2.A. Call to Order and Roll Call
Discussion:  Roll was called at   .m.  Others in attendance included:  Dr. Jason Simeroth, Superintendent; Dr. Jason Brunk, Assistant Superintendent; Dr. Sheli McAdoo, Assistant Superintendent; Jim Fenrick, Chief Financial Officer; Deanne Rowe, Executive Assistant/Board Minutes Clerk; administrative staff, students, parents, members of the press, and members of the community.
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale:  Scott Hein has a group of students who placed first in the state Stock Market Game.
3.A. Beginning of a 30-day public comment and review of the proposed policy DEE with the intent of board action during the July 8, 2019, Regular Board Meeting.  
Rationale:  The policy DEE can be reviewed here:
https://sites.google.com/a/yukonps.com/policy/?scrlybrkr=59d0f899
3.B. Mr. Scott Hein, Principal of Lakeview Elementary, would like to introduce Mrs. Kropf and her GE students from Ms. Peek and Mrs. R. Ellis’ class. After representing the Peek/Ellis first place regional winner at the stock market awards ceremony, these students were awarded 2nd place Judges' Choice Award for their amazing presentation of their analysis of their class's stock portfolio. They presented to board members of the Federal Reserve and the president of a bank! What an incredible accomplishment for this amazing group of 5th graders! Wow!
Attachments:
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Van Meter: no comment
Mr. Rowe: I attended the firsst ever senior send-off at Lakeview and it was very special.
Mrs. Cannon:  Dr. McAdoo will be leaving us and I want her to know how much we appreciate her.  She served some tough and some great times all with grace  and keeping in mind our main objective is educating the children.  We will miss you terribly.
Mr. Behymer:  no comment
Mr. Wells:  It is unreal that the school year has ended.  Principals would you please take a minute to share with your teachers our thanks and appreciation?
4.B. Upcoming Meetings/ Events:
JUNE:
  • 6/4  Legislative breakfast (7am Yukon Police Department 100 S. Ranchwood Blvd.)
  • 6/4 through 6/6 OSSBA/CCOSA Conference - Embassy Suites, Norman  
JULY:
  • 7/2 Legislative breakfast (7am Yukon Police Department 100 S. Ranchwood Blvd.)
  • 7/8 Yukon Public Schools Board of Education Meeting (6pm Admin. Bldg.)
  • 7/23 Engage Oklahoma (SouthMoore High School)
Speaker(s):  Mr. Leonard Wells
5. Communications
5.A. Communications- Request from Patrons to Address the Board- Pursuant to Board Policy AF. Comments can be made only by district patrons, concerning items listed on this agenda.
Speaker(s):  Mr. Leonard Wells
Discussion:  None.
6. Business Item:  Item of Information, no vote necessary.
Speaker(s):  Mr. Leonard Wells
Discussion:  Suzanne Cannon expressed  her excitement at seeing we are adopting handwriting curriculum.
Leonard Wells inquired if there were any changes to the OSIG coverage.  The cost will be reflected in the next encumbrance report.
6.A. Permanent Easement Granted at Redstone Intermediate.
Attachments:
6.B. The district handwriting committee has voted to adopt Zaner-Bloser Handwriting Curriculum for PK-3 students starting with SY19-20.  
6.C. Correction of contract start date.  The contract with BC Behavioral LLC had a start date of June 11, 2019, and that has changed to May 28, 2019, on the attachment.
Attachments:
6.D. Links 2 Learning Lease for school year 2019-2020.
Rationale:  To provide adequate operating space for our growing population in the Surrey Hills area.
Cost analysis:  $4,000 per month for duration of lease.
Attachments:
6.E. Continued contract with OSIG for Property and Casualty insurance school year 2019-2020.
7. Business Items: Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve all business items on the Finance Consent Docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments:
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments:
7.C. Child Nutrition Report
Attachments:
8. Business Items Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mr. Leonard Wells
Action(s):
I move to approve Consent Docket as corrected Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Item 8B does not reflect in the agenda the fact that Mr. Tony Travis will also be traveling.  His name was not listed on the original out of state travel request.  A corrected request has been added.  The attachment to *I was not the Jani-King contract and that is being corrected for the minutes as well.
8.A. Minutes of the May 6, 2019, regular board meeting.
Attachments:
8.B. Out of state travel request from W. McAtee, theater teacher/manager at the YFAC, to attend CUE professional Development with a student in Madison, WI, July 16, through July 22, 2019.
Rationale:  Cost analysis: This trip will be paid from an activity account $5,500.00
Attachments:
8.C. Out of state travel request from J. Bean, YHS yearbook teacher, to attend Josten's Adviser University in Orlando, FL, July 15, through July 20, 2019.
Rationale:  Coast analysis:  Josten's will pay the registration fee and the remaining $1,500.00 will be paid from an activity account.
Attachments:
8.D. Out of state travel request from R. Rennels, AP Calculus teacher at YHS, to Austin, TX, to attend the AP Calculus Conference July 14, through July 18, 2019.
Rationale:  Cost analysis:  The $2,020.00 cost of this trip is being paid out of activity funds.
Attachments:
8.E. Out of state travel for J. Tate, YHS teacher to travel to West Virginia for the SREB STEM training, June 10, through 21, 2019.
Rationale:  Cost analysis:  Vocational Program Grant will cover the majority of the $3,500 expense.  Professional Development funds will cover a small portion.
Attachments:
8.F. Application for approval of temporary appropriations for fiscal year 2019-2020.
Attachments:
8.G. Contract with Canadian County Health Department.
Rationale:  The purpose of the agreement is to perform the services listed in the agreement as part of the "Autism Model Replication Program" and to negotiate terms pertaining to the use of space and utilities within the Mustang Child Development Center and purchase of consumable supplies.
Cost analysis:  Monthly fee of $1,000 per child not to exceed 4 children.  See attached contract for specifics.
Attachments:
8.H. Contract agreement with Aspire Oklahoma LLC.
Rationale:  Aspire will provide therapeutic and consultation services.
Cost analysis: Not to exceed $30,000 for the 19-20 school year.
Attachments:
8.I. Contract with Jani-King to clean facilities.
Rationale:  Cost analysis:  $1,123,320.00 for school year 19-20.
Attachments:
8.J. Contract with City of Yukon Police Department for school resource officers.
Rationale:  Cost analysis: annual expense of $150,000 for 3 full-time officers.
Attachments:
8.K. Surplus items on attached lists.
Attachments:
8.L. Renew OSSBA membership and board policy services for school year 2019-2020..
Attachments:
8.M. Continuation of Jim Fenrick as Treasurer, Dayna Jones as Encumbrance Clerk, Brenda Smith as Deputy Treasurer, Deanne Rowe as Minute Clerk, and Amy Haberzettle as Deputy Minute Clerk for the 2019-2020 school year.  
8.N. Contract with Bank First for Risk Management Consulting
Rationale:  Cost analysis:  $17305.76
8.O. Contract with Comp Source for Workers' Compensation Coverage for fiscal year 2020.
Rationale:  Cost analysis:  $216,322.00
9. New Business:
9.A. New Business-This business, in accordance with Oklahoma Statues, title 25- 311 (A)(9), is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda.
Discussion:  There is no new business.
10. Personnel Docket:
Speaker(s):  Mr. Leonard Wells
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Action(s):
I move to convene in executive session to discuss personnel docket Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  6:12
10.B. Acknowledge the board has returned from executive session. Executive session minutes' compliance announcement.
Discussion: 

Mr. Leonard Wells announced the board entered into executive session to discuss the personnel docket at : p.m.  No action was taken by the board of education.  The board returned to open session at 6:30 p.m.

10.C. Approval of Personnel Items as listed.
Attachments:
Action(s):
I move we approve all personnel items as presented. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  After the board vote Mrs. Cannon made a comment that Mrs. Lebsack is also leaving us at the end of the month.  She has done a great job at the middle school and we all know that is a difficult age.  Mrs. McKee is not here tonight, but she is also leaving us and both of them will be sorely missed. 
11. Adjournment
Discussion:  Time:  6:33
11.A. Consideration of and motion to adjourn the meeting
Action(s):
I move we adjourn this meeting. Passed with a motion by Mr. Jeff Behymer and a second by Mr. Rex Van Meter.
No Action(s) have been added to this Agenda Item.
Discussion:  Meeting adjourned at 6:33 p.m.
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