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February 1, 2021 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Invocation and Flag Salute
Speaker(s):  Mrs. Suzanne Cannon
Rationale:  Mr. Wells provided the invocation.
2. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
3. Discussion and possible action concerning open school board seat #4.
Attachments: (1)
Action(s):
I move we appoint Brian Coulson to seat #4 Passed with a motion by Mr. Don Rowe and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
4. Roll Call
5. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale:  Mrs. Barlow to present the annual dropout and remediation report.
Attachments: (1)
Discussion:  Cheer team named academic state champions 
Donita Ray accepted for YHS the AP Computer Science Female Diversity Award
Mrs. Barlow presented the annual dropout and remediation report
6. Board Member Communications and Announcements
Speaker(s):  Mrs. Suzanne Cannon
6.A. Individual Board Member Comments
Discussion:  Mr. Rowe:  I am very grateful to my sons' teachers.  The boys were on quarantine and they have done an amazing job.  So to all of you covering and helping, you're doing a great job - thank you.  
Mr. Wells: Not any events to attend - wear your mask, get your shot, keep your distance.
Mr. Coulson:  I'm happy to be here and look forward to the future.
Mr. Cunningham:  Absent
Mrs. Cannon:   No comment
6.B. Upcoming Meetings/ Events:
FEBRUARY:
2     Legislative Breakfast 7AM Yukon Police Department, 100 S Ranchwood Blvd.

MARCH:
8, 9, 11 - Parent Teacher Conferences
12 - No School
15-19 - Spring Break
Speaker(s):  Mrs. Suzanne Cannon
Discussion:  We retook roll with Mr. Coulson added at 6:25pm
7. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mrs. Suzanne Cannon
Discussion:  There were no requests from the public to address the board.
8. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we approve all business items on the Finance Consent Docket as listed Passed with a motion by Mr. Leonard Wells and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Coulson Abstained
8.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
8.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (1)
8.C. Child Nutrition Report
Attachments: (1)
9. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we approve all items on the Business Consent Docket as presented Passed with a motion by Mr. Don Rowe and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Coulson abstained
9.A. Minutes of the January 11, 2021, board meeting
Attachments: (1)
9.B. Updated My ASL contract
Attachments: (1)
9.C. Surplus items
Rationale:  In addition to the lists attached, athletics has 40 baseball jerseys and pants.
Attachments: (7)
9.D. Contract renewal with Red Earth
9.E. Contract renewal with Frontline
Attachments: (2)
9.F. TLE Qualitative Evaluation Waiver and Assurances
Rationale:  The OSDE is allowing districts to request a waiver of certified staff evaluations for the remainder of this school year.  Even with the waiver, we are obligated to continue to provide feedback to our certified staff by performing walkthrough observations and feedback. If there are performance concerns, we will address those on an individual basis through supports, Plan for Improvement, etc.

Attachment A & B are rosters we are required to submit to the OSDE prior to February 12th, which indicates we are participating in the state approved waiver.  Providing every teacher on Attachment A continues to perform in a satisfactory manner,  Attachment A as listed will be on the May board agenda in the form of a "petition" to allow the teachers on Attachment A to still have the opportunity to earn career status without an evaluation score this year.  We will do the same thing for Attachment B in May of 2022.
Attachments: (3)
9.G. Lease Agreement for two FFA trucks
Rationale:  To provide safe and reliable transportation to support the activities of our students and teachers who participate in leadership and development activities through the Yukon FFA Program. This is part of an extensive evaluation and process we began three years ago. Our FFA trucks, due to the high mileage, were placed on three year leases. Our remaining leases for student transportation vehicles are four year leases. 
Attachments: (2)
10. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda. 
Speaker(s):  Mrs. Suzanne Cannon
Discussion:  None
11. Personnel Docket:
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
11.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments: (2)
Action(s):
I move we convene/not convene in executive session to discuss personnel docket Passed with a motion by Mr. Leonard Wells and a second by Mr. Brian Coulson.
No Action(s) have been added to this Agenda Item.
Discussion:  Convened in executive session at 6:41p.m.
Mr. Coulson abstained
11.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Speaker(s):  Mrs. Suzanne Cannon
Discussion: 

The board entered into executive session pursuant to State 25 O.S. 307 (B)(1)of the Open Meeting Act at 6:41pm to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.  Those present in executive session were Dr. Simeroth, Suzanne Cannon, Leonard Wells, Don Rowe, and Brian Coulson.  No action was taken by the board of education.  The board returned to open session at 7:40pm.

11.C. Discussion and possible action on Personnel items on Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we approve all personnel items as presented on Exhibit A. Passed with a motion by Mr. Don Rowe and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
12. Adjournment
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we adjourn Passed with a motion by Mr. Don Rowe and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
Discussion:  Time:  7:43pm
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