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November 9, 2020 at 6:00 PM - Board of Education Special Meeting

Minutes
1. Invocation and Flag Salute
Rationale:        Pastor Damien Parks of the Koinonia Bible Church will provide the invocation.
Discussion:  Pastor Parks was not available.  Mr.Wells gave the invocation.
2. Call to Order and Roll Call
3. Reports/ Comments from Superintendent and/or Staff
3.A. COVID update
Discussion:  Changing the end of semester date to balance the number of education days in the semesters.
We use the guidelines set by the state boards of education and of health.  We asked them on recent conference call if they would consider shortening the distance (6ft) or time (10-14 days) and they replied emphaticaly, "NO".  Looking at the dashboard, our positive cases is less than half of a percent of total members.  
You have until December 4, to change learning pathways.  If the county goes red, we will go to the Continuous Learning Plan.  There will be a 48 hour period to set-up to go live.  
Our students and teachers are doing an amazing job remaining masked.
Mr. Rowe asked about OSSAA events - we are allowing all students to opt in for a limited time to be in a room in the building sequestered so as to hopefully not need to be quarantined and not miss events.  How are we doing on guest teacher numbers?  We are so short.  We plea for guest teachers in every forum.
Mr. Wells asked if a student is quarantined due to a Friday night ball game, when can he/she return?  10 or 14 24-hour periods.  10 days for positive or 14 days for exposure.
Mrs. Cannon asked are teachers in classroom teaching differently for kids quarantined?  No - the work goes into the Learning Management System and they have the assignments.  Teachers are now posting videos that briefly synopsize the lesson.   Teachers are enthusiastic about staying in school, do we have an atmosphere that the teachers who don't feel that way can express themselves?  Teachers do not seem to have ANY problem expressing themselves.
3.B. Audit report by Jerry Putnam, Putnam & Company, PLCC
Attachments: (2)
Discussion:  Mr. Putnam said auditing during a pandemic is also a nightmare.  This is the first audit and report we have been able to complete this year.  This year we have a $3,294,000. reduction in fund balance.  No recommendations.  Keep up the good work.
Mr. Wells asked about page 5 of the report for the benefit of newer members, please explain the difference between normal fiscal audits -vs- school district audits.  I'd like to second Mr. Putnam's comment that the business office staff are doing an outstanding job.
4. Board Member Communications and Announcements
4.A. Individual Board Member Comments
Discussion:  Mr. Rowe:  I applaud the staff, thank you for all you do - staff and volunteers.  OSSAA band competition last week and was blessed to hear some great bands.  Great news that we made the playoffs and will play Mustang this Friday.  As a teacher I can say, we are all in this for the kids and it is worth it.
Ms. Hawthorne:  I'd like to congratulate the football team.  I'd like to also thank staff and volunteers.
Mr. Wells:  Enjoyed watching the football team make playoffs.  It can't be said too much, thank you for all you do teachers, staff, students, you're doing great!  I've said it before and I'd like to say it again, people need to be wearing masks and practicing social distancing.
Mr. Cunningham:  Recognition of excellence seems to be a very important thing for us as a board - I want to say congratulations to Nichole Stevens, she has been in FFA since 8th grade and has researched a better way to feed cattle, in the COVID era, she has found a way to feed cattle more effectively.  She was one of 4 to win an award out of 7000 entrants.  That is very impressive. 
Mrs. Cannon:  I've heard from a lot of parents and I want every parent to know how much I appreciate your contact.  I empathize, but it is what we have to do with what we have given to us.  I feel our district is taking every precaution we have available to us.  To our teachers, principals, administration, you're all having to do so much more than normal - thank you.   
4.B. Upcoming Meetings/ Events:

NOVEMBER:
23-27     Thanksgiving Break

DECEMBER:
4            7am Legislative Breakfast  Yukon Police Department, 100 S Ranchwood Blvd.
7            Board Meeting 6 pm
21-31     Christmas Break
 
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Discussion:  There were no requests to speak to the board.
6. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Action(s):
I move we approve all items as listed Passed with a motion by Mr. Don Rowe and a second by Mr. Leonard Wells.
No Action(s) have been added to this Agenda Item.
6.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
6.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (1)
6.C. Child Nutrition Report
Attachments: (1)
7. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Action(s):
I move we vote on the minutes separately and approve items 7.B. and 7.C. as presented Passed with a motion by Mr. Leonard Wells and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
7.A. Minutes of the October 5, 2020, special board meeting
Attachments: (1)
Action(s):
I move we approve the minutes as recorded Passed with a motion by Mr. Don Rowe and a second by Mr. Chris Cunningham.
No Action(s) have been added to this Agenda Item.
7.B. Surplus items as listed on attachments
Attachments: (2)
7.C. Cash fund estimate of needs and request for appropriation for the 2017 building bond fund and the transportation bond fund.
Attachments: (1)
8. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably forseen prior to the time of posting this agenda. 
Discussion:  There is no new business.
9. Personnel Docket:
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
9.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Action(s):
I move we not convene in executive session Passed with a motion by Mr. Leonard Wells and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
9.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
9.C. Discussion and possible action on Personnel items on Exhibit A.
Attachments: (2)
Action(s):
I move we approve the personnel items on Exhibit A as presented Passed with a motion by Mr. Chris Cunningham and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
10. Adjournment
Action(s):
I move we adjourn Passed with a motion by Mrs. Michele Hawthorne and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  Motion to adjourn was made at 6:52p.m.
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