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December 7, 2020 at 6:00 PM - Board of Education Regular Meeting

Minutes
1. Invocation and Flag Salute
Speaker(s):  Mrs. Suzanne Cannon
Rationale:  Mr. Leonard Wells provided the invocation.
2. Call to Order and Roll Call
Speaker(s):  Mrs. Suzanne Cannon
3. Reports/ Comments from Superintendent and/or Staff
Speaker(s):  Dr. Jason Simeroth
Rationale:  Teacher of the Year presentation.
Discussion:  Our football team won academic all state.  
Dr. Simeroth summarized the last month of meetings and conversations about best practices as well as what is/was considered in making the presentation to the board.  
4. Board Member Communications and Announcements
Speaker(s):  Mrs. Suzanne Cannon
4.A. Individual Board Member Comments
Discussion:  Mr. Wells:  Addressed the numerous comments and communications over the last month and he felt some of them were unfairly harsh as they want the schools to solve families problems and while he understands that feeling, it is our concern to serve the majority.
Mrs. Hawthorne:  We are doing the best we can and you are all welcome to run against me in the upcoming election.
Mr. Rowe:  We have two band all-state students; Rabeca Richardson and Preston Smith.  Congratulations to them!  Patience - Flexibility - Grace. My seat is also up for election and I am volunteering to run for election again.
Mr. Cunningham:  We are committed to making the most well-informed decisions to serve the students of Yukon as we best can.  
Mrs. Cannon:  Top work place 5th year in a row!  That happens from the top down.  Congratulations to the teachers of the year!  Thank you parents for corresponding with us.  We need to hear what you are thinking.  Congratuations to Mrs. Frank and her husband on their recent nuptuals.
4.B. Upcoming Meetings/ Events:
DECEMBER:
9 4:30 pm deadline to file candidacy for board position 1, 4, or 5
21-31 Christmas Break
JANUARY:
1 Holiday
5 Legislative Breakfast  7AM Yukon Police Department 100 S Ranchwood Blvd
11 Board meeting 6PM
18 Martin Luther King Day (No School)
Speaker(s):  Mrs. Suzanne Cannon
5. Communications - Request for patrons to address the board - Pursuant to Board Policy AF, comments can be made only by district patrons concerning items listed on this agenda.
Speaker(s):  Mrs. Suzanne Cannon
Discussion:  Two parents and one teacher addressed the board with their personal concerns regarding the return to school.
6. Proposal for returning students to the classroom after Christmas break.
Action(s):
I move we use the return to learn plan as our governing document to determine closures. Passed with a motion by Mr. Leonard Wells and a second by Mr. Don Rowe.
I move we accept option 3 as our education delivery system. Passed with a motion by Mr. Chris Cunningham and a second by Mrs. Michele Hawthorne.
I move we return to CLP January 4, 2021, and return to the new education delivery systems January 11, 2021. Passed with a motion by Mr. Chris Cunningham and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
Discussion:  While Dr. Simeroth proposed three options for the second semester, the board has the option to vote on these, make their own alternative, or table the issue until the January 2021, board meeting.  The three options are: keep on as we are now, stop using the OSDE map and have virtual or face to face as the only two education delivery methods, or stop using the OSDE map and have virtual, face to face, and YPS at home as education delivery methods.  
7. Finance Consent Docket- All of the finance consent items will be discussed, considered and approved or disapproved by one vote unless a board member desires to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we approve all business items on the Finance Consent Docket as listed Passed with a motion by Mr. Don Rowe and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
7.A. Encumbrances and Change Orders as recommended by Dr. Jason Simeroth, Superintendent, and Jim Fenrick, Chief Financial Officer
Attachments: (1)
7.B. Treasurer's Report(s) and General Fund Report(s)
Attachments: (2)
7.C. Child Nutrition Report
Attachments: (1)
8. Business Consent Docket: All of the consent items will be discussed, considered and approved or disapproved by one vote unless a board member requests to have a separate vote on any or all of the consent items.
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we approve all items on the Business Consent Docket as presented Passed with a motion by Mrs. Michele Hawthorne and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
8.A. Minutes of the November 9, 2020, Special Board Meeting
Attachments: (1)
8.B. Surplus items
Attachments: (2)
8.C. Policy EHBDC 
Rationale:  A change has been made in the timeline to facilitate compliance.  Since there is no actual change in the "policy" a public review is not required.  The revised policy can be viewed here:    https://docs.google.com/document/d/1WhLfQpHQNmGmqCD7Vl3i3e9R3NmRnUkFfrslG1xzpMg/edit?ts=5fc66f90
9. New Business:  this business, in accordance with Oklahoma Statutes, title 25-311 (A)(9) is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of posting this agenda. 
Speaker(s):  Mrs. Suzanne Cannon
10. Personnel Docket:
Speaker(s):  Mrs. Suzanne Cannon
Goals:
  • PERSONNEL- We will recruit, retain, and compensate highly motivated educators that are committed to professional growth and excellence.
10.A. Personnel-Vote to convene or not to convene in executive session pursuant to 25 O.S.307 (B)(1) to discuss the contract and/or annual evaluation of the Superintendent and the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we convene in executive session to discuss personnel docket Passed with a motion by Mrs. Michele Hawthorne and a second by Mr. Don Rowe.
No Action(s) have been added to this Agenda Item.
10.B. Acknowledge the board has returned from executive session. Executive session minutes compliance announcement.
Speaker(s):  Mrs. Suzanne Cannon
Discussion: 

The board entered into executive session pursuant to State 25 O.S. 307 (B)(1)of the Open Meeting Act at 7:58 pm to discuss the resignations, employment of support and certified personnel, promotions, recommendation of change of assignment, and/or transfers as listed on the attached Exhibit A.  Those present in executive session were Dr. Simeroth, Mr. Rowe, Mr. Wells, Mrs. Hawthorne, Mr. Cunningham, and Mrs. Cannon.  No action was taken by the board of education.  The board returned to open session at 9:13.

10.C. Discussion and possible action on Personnel items on Exhibit A.
Speaker(s):  Mrs. Suzanne Cannon
Attachments: (1)
Action(s):
I move we approve all personnel items as presented on Exhibit A. Passed with a motion by Mr. Chris Cunningham and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
11. Adjournment
Speaker(s):  Mrs. Suzanne Cannon
Action(s):
I move we adjourn Passed with a motion by Mr. Don Rowe and a second by Mrs. Michele Hawthorne.
No Action(s) have been added to this Agenda Item.
Discussion:  Time: 9:14pm
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